August 16, 2021 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

3.A. June 21, 2021 Minutes
 

3.B. August 2, 2021 Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports
 

6.A.1. Credit Students. The Registrar’s Office reports the attached headcount/contact hour enrollment for the Summer II 2021 semester.
 

6.A.2. Dual Credit and Concurrent Enrollment Report. The Registrar’s Office reports the attached dual credit and concurrent enrollment for the Summer II 2021 semester.
 

6.A.3. Community Education Courses. The Director, Community Education, reports the attached enrollment and participant hours for the months of June and July 2017-2021.
 

6.A.4. Center for Business/Industry Training. The Director, Center for Business/Industry Training, reports the attached enrollment and participant hours for the months of June and July 2017-2021.
 

6.B. Report of Taxes Collected. Attached are reports of taxes collected for the months of June and July 2021.
 

6.C. Report of Unfilled Positions. The Vice President, Human Resources, provides the attached report on vacant positions that are currently being advertised.
 

6.D. Resignations and Retirements. Pursuant to Board Policy DMD (LOCAL), the President has accepted the written notice of retirement from the following contract employee:  

Ms. Patricia Dusek, Professor of Nursing and Program Coordinator, submitted her retirement, effective in one year on August 31, 2022.
 

6.E. New Teachers for Community Education Programs. Attached is a communication from the Director, Community Education, reporting one new teacher for the Community Education Program for the months of June and July 2021.
 

6.F. Fund Development Report. The Vice President, College Advancement, provides the attached report on fund development activities of the Brazosport College Foundation for the months of June, July and August 2021.
 

6.G. Board Focus Report. The Vice President, College Advancement, provides the Board Focus Report for the second quarter of 2021.  The report is a summary of Regent Visibility activities from January 1, 2021 through June 30, 2021.
 

6.H. Presidential Search Update.  To date, over 40 applications have been received for the next Brazosport College presidency, with a number of the applicants being highly qualified individuals.  The target date for receipt of all applications is Monday, August 16, 2021, at which time the Search Committee members will gain access to the ACCT application web portal to begin the process of reviewing applications.  The Presidential Search Committee is set to meet again on Friday, September 10, 2021, to discuss applications and select 7-12 semifinalist candidates.
 

6.I. Certified Appraised Values.  Each year the Chief Appraiser certifies the property values for each taxing entity in Brazoria County.  This includes 95% of the property values in the College’s taxing district.  The other 5% of property values are under Appraisal Review Board (ARB) review. Attached are the certified values for Brazosport College for tax year 2021 that will be collected by the County in fiscal year 2021-2022.
 

6.J. Adjunct Credit Teachers, Summer II 2021. The Vice President, Academic & Student Affairs, recommends approval of adjunct teachers in the attached memo for 2021 Summer II semester credit courses. Each of the teachers is qualified in the area of assignment.

The President, under authority granted by the Board, has approved this recommendation.
 

6.K. Community Education Fall 2021 Schedule. The Vice President, Industry & Community Resources, recommends the attached Community Education Fall 2021 Schedule.

The President, under authority granted by the Board, has approved this recommendation.
 

6.L. Community Education Fall 2021 New Course Cost Per Student. The Vice President, Industry & Community Resources, recommends the attached new course cost per student for the Community Education Program Fall 2021 semester.

The President, under authority granted by the Board, has approved this recommendation.
 

6.M. The Clarion at Brazosport College Annual Report 2020-2021. Attached is the 2020-2021 Annual Report of The Clarion at Brazosport College from Vorin Dornan, Administrator.
 

6.N. ACE it Update. The Vice President, Academic & Student Affairs, provides the attached update on the College’s ACE it efforts.
 

6.O. Fall 2021 Convocation Update. Fall 2021 Convocation Week will be held August 23-27, 2021. In addition to faculty assessment days, a robust set of professional development programs will be provided focused on creating strong learner-centered environments in and outside of the classroom.
 

6.P. 2021 CCATT Annual Conference and Board of Trustees Institute. The Community College Association of Texas Trustees (CCATT) and Texas Success Center will jointly host the CCATT Annual Conference and the Board of Trustees Institute (BOTI) which has been set for Thursday, Friday and Saturday, September 16-18, 2021, at The Westin Hotel at The Domain, Austin, TX. Robert Perryman and Jay Gibson have confirmed their attendance. If other Regents are interested in attending, registration for the conference is to be made through Kasie Guthrie, Executive Assistant to the President.
 

6.Q. BC Foundation Scholarship Soiree. The next biennial Scholarship Soiree, “Black Tie and Bubbly,” will be held on Friday, October 1, 2021, from 7:00 p.m. – 11:00 p.m. at the Dow Academic Center at Brazosport College. Dow is the presenting sponsor with Fernando and Fernanda Signorini serving as Honorary Chairs. David and Jaimee Howarth are the event chairs.  The entertainment for the evening will be provided by the Royal Dukes Band from Houston, TX. Invitations were mailed in early August. More information on the 2021 Scholarship Soiree can be found at: www.brazosport.edu/soiree.
 

6.R. ACCT Annual Leadership Congress. The 2021 ACCT Annual Leadership Congress is scheduled for October 13-16, 2021 at the Manchester Grand Hyatt San Diego in San Diego, CA. The theme of this year’s Congress is Community Colleges: Advancing Diversity, Equity, and Inclusion. Steve Solis has confirmed his attendance. If other Regents are interested in attending, reservations are to be made through Kasie Guthrie, Executive Assistant to the President. More information on the ACCT Leadership Congress can be found at: https://www.congress.acct.org/.
 

6.S. President's Reception and Opening Concert. The President’s Reception and Opening Concert for the Clarion is scheduled for Saturday, October 16, 2021.  The reception will begin at 6:00 p.m. and will be held in the Corporate Learning Center. The concert, featuring Sawyer Brown, will begin at 7:30 p.m.  The sponsor for the evening is BASF Corporation. Invitations will be extended to the Board of Regents by mail. The 2021-2022 Clarion Guest Artist Series season flyer is attached.
 

6.T. Board Policy Review. At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda. Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

The attached policies, DLA (LEGAL) and DLA (LOCAL), regarding Employee Performance - Evaluation can be found at: https://pol.tasb.org/Policy/Download/215?filename=DLA(LEGAL).pdf and https://pol.tasb.org/Policy/Download/215?filename=DLA(LOCAL).pdf.
 

6.U. Brazosport College Calendar. The Brazosport College Calendar for August 23, 2021 through October 22, 2021 is attached.
 

7. Reports/Presentations
 

7.A. President's Report
-College Update
-Legislative Update
-Regents' Visibility
 

8. New Business
 

8.A. Board Evaluation of Investment Advisor. A provision in the College’s Endowment Policy requires that the investment advisor be evaluated annually by the Board.  Attached is the evaluation of the investment advisor.  

It would be appropriate for the Board to approve the evaluation of the investment advisor.
 

8.B. Selection of Investment Advisor. On September 19, 2016, the Board approved Bernstein as their Investment Advisor for a period of three-years with two one-year extensions. Bernstein has provided sound and successful investment advisory services to the College. Therefore, it is recommended that the Board approve Bernstein for Investment Advisory services for another three-year term with two one-year extensions beginning on September 1, 2021. The President shares in this recommendation.

It would be appropriate for the Board to approve Bernstein for Investment Advisory services for a three-year term with two one-year extensions beginning on September 1, 2021.
 

8.C. Selection of Financial Advisor. Attached is a communication from the Vice President, Financial Services & CFO, recommending approval of Estrada Hinojosa for financial advisory services relating to debt for a five-year period from September 1, 2021 through August 31, 2026. The President joins in this recommendation.

It would be appropriate for the Board to approve Estrada Hinojosa for financial advisory services related to debt for the period of September 1, 2021 through August 31, 2026.
 

8.D. Proposed Budget for 2021-2022. A public hearing on the proposed budget was held on August 2, 2021. The proposed 2021-2022 budget is attached. A detailed budget book will be provided at the Board meeting.

It would be appropriate for the Board to adopt the 2021-2022 budget.
 

8.E. Record Vote on Proposed Tax Rate. It would be appropriate for the Board to propose this year's no new revenue tax rate of $0.309341, which is a tax increase of 3.85% above last year's tax rate, and is scheduled for adoption at the September 20, 2021 Board meeting.

It would be appropriate to take a record vote on the proposed no new revenue tax rate of $0.309341. Each Board member must state whether they agree or disagree with the proposed no new revenue tax rate.
 

8.F. Cancel Public Hearing for Tax Rate. A public hearing for the tax rate is scheduled for September 20, 2021 at 6:30 p.m. If the Board does not increase the tax rate above the no new revenue tax rate, a public hearing is not required.

It would be appropriate for the Board to cancel the public hearing on the tax rate that is scheduled for September 20, 2021 at 6:30 p.m.
 

8.G. Job Order Contractors. Attached is a communication from the Vice President, Financial Services & CFO, proposing the approval of the Job Order Contract (JOC) vendors listed in the communication that were bid, and preferred vendors who participate in state contracts and cooperatives that do not require bidding. The list will be in place for a two-year period beginning September 1, 2021 through August 31, 2023.

Services will be for repairs and renovation projects that in total may go over $100,000 but will not exceed $500,000 each fiscal year. All vendors will carry required insurance, and each individual purchase will be less than $100,000. The President joins with me in this recommendation.

It would be appropriate for the Board to approve the list of JOC vendors for Facilities for the period of September 1, 2021 through August 31, 2023.
 

8.H. Information Technology Vendors. Attached is a communication from the Vice President, Financial Services & CFO, proposing the approval of the Information Technology (IT) vendors listed in the communication. The College advertised and solicited proposals in accordance with Texas state law. Vendors were selected from those proposals and placed on the list, as well as preferred vendors that participate with state contracts, and cooperatives that do not require bidding at the institutional level.

Goods and services purchased from the list of vendors may go over $100,000 but will not exceed $500,000 each fiscal year. All vendors will carry required insurance, and each individual purchase will be less than $100,000. The President joins in this recommendation.

It would be appropriate for the Board to approve the list of vendors for Information Technology for the period of September 1, 2021 through August 31, 2023.
 

8.I. Custodial Services Contract. Attached is a communication from the Vice President, Financial Services & CFO, recommending approval of a custodial services contract with McLemore Building Maintenance. The President joins in this recommendation.

It would be appropriate for the Board to approve a three-year custodial services contract with McLemore Building Maintenance for the period of October 1, 2021 through September 30, 2024.
 

8.J. Kelly Services - Approval After the Fact. The College has utilized Kelly Services, a provider of temporary employment services, for many years. Kelly Services participates in The Interlocal Purchasing System (TIPS), which is a purchasing cooperative, and therefore eliminates bidding requirements at the institutional level. However, the College has exceeded the $100,000 threshold in spending, which requires Board approval.

It would be appropriate for the Board to approve the cost of Kelly Services after the fact for amounts exceeding $100,000. Funds are available for this purchase.
 

8.K. President's Leadership Goals for 2021-2022. The Board of Regents requested the President establish goals for 2021-2022 based on Vision 2025 and current College initiatives. The Board approved a revised Student Success goal during its regular meeting on April 19, 2021. The revised goal was a result of the effects of the global pandemic, specifically a decrease in first-time college students nationwide and the need to rebuild the pipeline. The accomplishment of these goals will be incorporated in the review of Vision 2025 and the President’s evaluation. 

The President recommends approval of these leadership goals.
 

8.L. JCAR (Junior College Audit Report). Attached is the Junior College Audit Report (JCAR) as required by the Texas Education Code Section 37.108, which requires that the results of the safety and security audit results be submitted to governing boards and to the Texas School Safety Center (TxSSC). The results of the audits of all fifty community colleges will be aggregated by the TxSSC and a statewide report will be issued. The President and the Executive Council reviewed the JCAR and concur with the results.  

It would be appropriate for the Board to acknowledge receipt of the JCAR as required by the Texas Education Code.
 

8.M. Payroll Related to Potential Future Emergency Closures in FY22. Policy DEA (LOCAL) states that if “the Board chooses to pay employees during an emergency closure for which the workdays are not scheduled to be made up at a later date, then that authorization shall be by resolution or other Board action and shall reflect the purpose served by the expenditure.”     

The Vice President, Human Resources, recommends that the Board pre-authorize that the College pay its full-time, part-time, and student employees who will be scheduled to work during any future emergency closure in FY22 that is one week or less in duration, unless any of those days are scheduled to be made up at a later date. Employees should not have to expend leave or go without pay due to the College’s decision to close due to the emergency.    

The President joins in this recommendation. It would be appropriate for the Board to pre-approve that the College pay its full-time employees and part-time employees who are scheduled to work but cannot due to any future emergency closure in FY22 that is less than one week in duration, unless any of that work time is scheduled to be made up.
 

8.N. Concealed Carry Rules. The Board approved the Brazosport College Concealed Carry Rules at its meeting on April 17, 2017 and amended them at the August 20, 2018 meeting.  The Concealed Carry Advisory Committee met during the 2020-2021 academic year to review implementation of campus carry rules and make recommendations to the President regarding any proposed amendments to policies, rules, and procedures.  The Concealed Carry Advisory Committee recommends that the Law Enforcement Academy, Rooms A.222 and A.223, be added to the list of areas that are gun free zones since (1) cadets are not allowed to carry their own weapons during the Academy and (2) cadets frequently have to leave the LEA classrooms, including occasions when they have to change clothes for physical exercise/training. This amendment appears at page five of the Rules.  The President and the Executive Council reviewed this recommendation and concur with this amendment.
  
It would be appropriate for the Board to approve the attached amended Concealed Carry Rules.
 

8.O. Proposed Amended Board Policy – BBF (LOCAL) – Board Members – Ethics.  The Vice President, Human Resources, recommends adoption of amended Policy BBF (LOCAL) regarding the ethic requirements for Board Members.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font.     

This proposed policy is presented for first reading.
 

8.P. Proposed New Board Policy – DLB (LOCAL) – Employee Performance – Suspension.  The Vice President, Human Resources, recommends adoption of new Policy DLB (LOCAL) regarding the procedures for suspension of an employee’s employment.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed new policy.     

This proposed policy is presented for first reading.
 

8.Q. Proposed Amended Board Policy – DMAA (LOCAL) – Term Contracts – Termination Mid-Contract.  The Vice President, Human Resources, recommends adoption of amended Policy DMAA (LOCAL) regarding the termination of contracts while mid-contract.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font.     

This proposed policy is presented for first reading.
 

8.R. Proposed Amended Board Policy – DMAB (LOCAL) – Term Contracts – Nonrenewal.  The Vice President, Human Resources, recommends adoption of amended Policy DMAB (LOCAL) regarding the nonrenewal of term contracts. Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font.     

This proposed policy is presented for first reading.
 

8.S. Financial Report. Attached is the financial report for July 2021. 

It is recommended that the Board accept the financial report.
 

8.T. Resolution. Dr. Millicent M. Valek is retiring after serving twenty-five years as the President of Brazosport College. She has dedicated her career to advancing the fundamental mission of community colleges. Her innovation leaves a legacy at Brazosport College as well as on the local community and the State of Texas. During her tenure, she tirelessly supported Brazosport College and the students we serve.  A resolution recognizing Dr. Valek's service will be available for review at the Board meeting. 

It would be appropriate for the Board to adopt the resolution recognizing Dr. Valek’s service and confer upon her the title of President Emeritus of Brazosport College, effective upon her retirement.