December 10, 2014 at 12:30 PM - Regular Meeting
Agenda |
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1. Roll Call
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2. Invocation
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3. Approval of Minutes
November 17, 2014
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4. Communications
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5. Audience to Patrons and Petitions
None Schedule |
6. Information Items
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6.A. Enrollment Reports
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6.A.1.
Community Education Courses. The Director, Community Education, provides
the attached enrollment numbers for the Community Education Program for the
month of November 2011-2014.
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6.A.2. Center for Business/Industry Training. The Director, Center for Business/Industry
Training, provides the attached enrollment and participant hours for the month
of November 2010-2014.
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6.B. Report of Taxes Collected. Attached is
the report of taxes collected for the month of November 2014.
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6.C. Report of Unfilled Positions. Attached is a
report from the Vice President, Human Resources, on currently advertised vacant
positions.
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6.D. Approval of New Teachers for Community Education Program. There are no new teachers to report.
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6.E. Fund Development Report. The Vice
President, College Advancement, provides a report on fund development
activities of the Brazosport College Foundation for the months of November -
December 2014.
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6.F. Brazosport College Foundation Annual Report
2013-2014. The Vice
President, College Advancement, provides the Brazosport College Foundation
Annual Report for 2013-2014.
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6.G. Financial Aid Annual Report 2013-2014. The Director, Financial
Aid, provides the Financial Aid Annual Report for 2013-2014.
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6.H. SACS Reaffirmation Update. The Dean of Planning, Institutional Effectiveness
and Research provides the attached update on the SACS 2016 reaffirmation
process.
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6.I. Budget for Adult Education and Literacy Program. The Director, Business Services, provides the
attached communication regarding notification from the Houston-Galveston Area
Council of funding for the 2014-2015 Adult Education and Literacy Program in
the amount of $519,459.00
The President, under authority granted by the Board, has
approved this recommendation
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6.J. Bill and Julia May Children’s Center
Reaccreditation. The
Bill and Julia May Children’s Center recently completed a year-long process of
reaccreditation with the National Association for the Education of Young
Children (NAEYC). Notification was received on November 11, 2014, that
the Children’s Center achieved a five-year term of NAEYC Accreditation that is
valid until April 1, 2020. This mark of
quality in early childhood education is recognized worldwide and means that the
Center demonstrates and offers a higher standard of care for Early Care and Education
populations.
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6.K. BC Foundation Annual Holiday Meeting. The BC
Foundation Annual Holiday meeting is scheduled for Friday, December 12, 2014 at
6:30 p.m. The meeting will be at the home of Mrs. Doris Williams, 209 Teakwood,
Lake Jackson, TX. Board of Regents and
their guests are invited. Invitations will follow.
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6.L. Festival of Carols. The Festival of Carols will conclude on
December 14th at 4:00 p.m. with a concert at The Clarion. The show will
feature the Brazosport Symphony Orchestra.
Tickets are available from The Clarion.
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6.M. January 2015 Board Meeting. The January 2015 meeting of the Board of
Regents is scheduled
for Tuesday, January 20, 2015 at 6:30 p.m. in Room CLC-104
of the Corporate Learning Center
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6.N. Annual Board Workshop Meeting Dates. The annual
Board Workshop is scheduled for Friday afternoon and Saturday, February 6-7,
2015. The workshop will begin on Friday, February 6 at noon and recess at
approximately 4:30 p.m. The meeting will
reconvene on Saturday, February 7 at 8:30 a.m. in the Corporate Learning
Center. The Board will recess at noon on
Saturday for lunch and will reconvene in Executive Session following lunch.
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6.O. Texas Higher Education Coordinating Board Civil Rights Onsite Review. The
Texas Higher Education Coordinating Board (THECB) will be visiting Brazosport
College from February 23 – 26, 2015 to undertake a Civil Rights Onsite
Review. As part of this review, the
THECB reviews the College’s policies, procedures, practices, documents and
facilities to ensure that the College is compliant in identifying, remedying
and preventing discrimination on the basis of race, color, national origin,
sex, disability, and age. This is a
standard review; each year the THECB reviews two community colleges. Brazosport
College employees are in the process of reviewing its policies and procedures,
gathering documents, and inspecting its facilities in preparation for this
visit. As requested by the THECB, the
documentation will be provided to the THECB on January 23, 2015, which is
thirty days prior to their onsite visit.
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6.P. 2015 Board of Trustees Institute. The 2015
Board of Trustee Institute for Achieving the Dream has been set for March 26 –
28, 2015 in Santa Fe, New Mexico. The
institute is designed to share knowledge and practices that contribute to
effective governance to close achievement gaps and improve student success and
completion. Two members of the Board of Regents, Roland Hendricks and Steve
Solis will attend in addition to Dr. Millicent Valek, President.
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6.Q. 2015 Career Fair. Brazosport College will host its annual Career
Fair on Tuesday, April 7, 2015. The event serves approximately 1,700 juniors
from the Angleton, Brazosport, Columbia-Brazoria, Danbury, and Sweeny
Independent School Districts. A variety of activities that are designed to
provide career and educational information will be provided through this
cooperative effort between Brazosport College, the ISD’s, business, industry,
and civic organizations. This year marks the 22nd time Brazosport
College has hosted this very unique and exciting event.
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6.R. Counselor/Administrator
Dinner. The annual
Counselor/Administrator Dinner is scheduled for Thursday, April 16, 2015, at
6:00 p.m., at the Dow Academic Center.
The dinner and program provide a forum for conveying appreciation for
the work of ISD administrators and counselors who collaboratively work with
Brazosport College in efforts to support college readiness and student success.
College Board of Regents members are invited as guests of the College.
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6.S. 2015
Commencement. Commencement exercises
for the 2014-2015 academic year are
scheduled for Saturday, May 9, 2015, in the Dow
Academic Center. Mrs. Debra Grandjean, Brazosport College Distinguished Alumnus
2005, will be commencement speaker. In
order to accommodate the increasing number of graduates and their families, two
ceremonies are scheduled to begin at 10:00 a.m. and 2:00 p.m. Each ceremony will have a reception for
graduates immediately following. The
college will host a lunch for faculty, staff, commencement guests, and board
members in between the ceremonies.
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6.T. Annual Confirmation of Regent Training. All regents have met legal requirements for training in Financial Management, Open Meetings Act, Conflict of Interest laws, and Public Information.
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6.U. Construction
Update.
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6.V. Brazosport College Calendar of Events. The calendar of events for December 14, 2014 - February 28, 2015, is attached.
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7. Reports/Presentations.
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7.A. President's Report.
- THECB Leadership Conference - College Update |
8. Unfinished Business.
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8.A. Finance
Plan. Attached is a memo from Marcus Deitz, Partner with Fulbright &
Jaworski LLP, outlining the financing alternatives for the construction of the Freeport
LNG Crafts Academy. Marcus Deitz and David Gordon, Senior Vice President
with Estrada Hinojosa, will present these alternatives to the Board.
It would be appropriate for the Board to consider these options and provide direction to staff to proceed with determining the preferred financing alternative.
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9. New Business.
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9.A. Audit
Report. The Audit Report is provided as 3 separate attachments. Kevin
Cadenhead will be on hand to discuss the Audit Report and answer questions.
It would be appropriate for the Board to approve the Audit Report. |
9.B. Audit Fee. Audit Fee. On January 21, 2014, the Board approved an
engagement contract for fiscal year ending August 31, 2014 in the amount of
$40,510. Kennemer, Masters &
Lunsford, LLC incurred costs of $10,200 above their anticipated expenses for
the Brazosport College audit, primarily due to audit inefficiencies as
referenced on page 3 of the Management Advisory Letter. Mr. Kevin Cadenhead has requested that
Brazosport College pay a supplemental audit fee of $5,100, which is one-half of
the additional expense for the fiscal 2014 audit.
It would be appropriate for the Board to approve the $5,100 fee increase for the fiscal year ending August 31, 2014, audit. |
9.C. Employment.
(1) Attached a communication from the Vice President, Academic and Student Affairs recommending the employment of Dr. April Julier as the Faculty and Writing Center Director, for the remainder of the 2014-2015 academic year. Also included are a biographical summary and position notice. (2) Attached is a communication from the Vice President, Academic and Student Affairs recommending the employment of Cassie Bruner as the Director, Library Services for the remainder of the 2014-2015 academic year. Also included are a biographical summary and position notice. The President joins in these recommendations, and it would be appropriate for the Board to approve the contract for the period identified.
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10. Financial Report. The financial report for November 2014 is included as a separate exhibit.
It is recommended that the Board accept the financial report. |