January 8, 2025 at 6:00 PM - Independent School District 507 Regular School Board Meeting
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1. CALL TO ORDER
Agenda Item Type:
Procedural Item
Description:
Absent a school board officer from 2025, the school board as a whole should call the meeting to order, conduct roll call, ask for visitor comments, and approve the agenda.
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2. ROLL CALL
Agenda Item Type:
Procedural Item
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3. VISITOR COMMENTS
Agenda Item Type:
Information Item
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4. APPROVAL OF AGENDA
Agenda Item Type:
Action Item
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5. SEAT NEW BOARD MEMBERS
Agenda Item Type:
Action Item
Description:
The previous board chair (Adam) should read the ceremonial oath of office. The document should be signed by Ashley and the next board chair.
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6. ORGANIZATIONAL ITEMS
Agenda Item Type:
Procedural Item
Description:
The MSBA publication The First Monday In January: Everything you need to know for your school board’s Organizational Meeting is attached. The procedure for Election of Officers begins on page 4.
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6.a. Election of Board Officers
Agenda Item Type:
Action Item
Description:
The previous board chair (Adam) should call the meeting to order and run the meeting until his successor is selected. Whomever is elected as chairperson should preside over the election of the other officers: Vice Chair, Clerk, and Treasurer.
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6.a.i. Elect Chair
Agenda Item Type:
Action Item
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6.a.ii. Elect Vice Chair
Agenda Item Type:
Action Item
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6.a.iii. Elect Clerk
Agenda Item Type:
Action Item
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6.a.iv. Elect Treasurer
Agenda Item Type:
Action Item
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6.b. Appoint Board Committees and Representative Assignments
Agenda Item Type:
Action Item
Description:
The Chairperson appoints the committee assignments. The 2024 committees and representatives are attached.
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6.c. Designate School Board Meeting Schedule
Agenda Item Type:
Action Item
Description:
The superintendent recommends that regular school board meetings continue to be designated as the second Wednesday of the month at 6:00 p.m.
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6.d. Set Board Member Stipends
Agenda Item Type:
Procedural Item
Description:
The school board member meeting stipends from 2024 are attached.
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6.e. Designate District's Official Newspaper-New Ulm Journal
Agenda Item Type:
Action Item
Description:
The superintendent recommends continuing to designate the official newspaper as New Ulm Journal
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6.f. Designate District's Depository Financial Institution-ProGrowth Bank
Agenda Item Type:
Action Item
Description:
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6.g. Authorize the Superintendent and District Business Manager to make electronic transfers for the purpose of bond payment and investment of excess funds.
Agenda Item Type:
Action Item
Description:
The superintendent recommends approving the annual authorization for the Superintendent, Business Manager, and Payroll Coordinator to conduct electronic fund transfers pursuant to MS 471.38 Subd. 3 and Subd. 3a.
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6.h. Designate District Auditor as Bergan KDV
Agenda Item Type:
Action Item
Description:
The superintendent recommends continuing with KDV as the school district's auditors.
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6.i. Designate District's Legal Counsel-Kennedy & Graven, P.A.
Agenda Item Type:
Action Item
Description:
The superintendent recommends continuing with Kennedy & Graven as the school district’s Legal Counsel.
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6.j. Set District's mileage reimbursement rate at the Federal reimbursement rate of .70 per mile
Agenda Item Type:
Action Item
Description:
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6.k. Authorize the use of facsimile signatures in carrying out district business pursuant to Minnesota Law.
Agenda Item Type:
Action Item
Description:
The superintendent recommends approving the annual authorization to use of facsimile signatures pursuant to MS 47.42 to conduct the school district’s business.
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7. REPORTS AND PRESENTATIONS
Agenda Item Type:
Action Item
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7.a. Superintendent's Report
Agenda Item Type:
Information Item
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7.b. Principal's Report
Agenda Item Type:
Information Item
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7.c. Student Representative's Report
Agenda Item Type:
Information Item
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7.d. Board Committees' Reports
Agenda Item Type:
Information Item
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8. CONSENT AGENDA
Agenda Item Type:
Action Item
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8.a. Approval of Minutes
Agenda Item Type:
Information Item
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8.b. Approval of Bills in the amount of $
Agenda Item Type:
Information Item
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8.c. Approval of Personnel Items
Agenda Item Type:
Information Item
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9. BOARD POLICY 524 REVISED-FINAL READING
Agenda Item Type:
Action Item
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9.a. INTERNET, TECHNOLOGY, AND CELL PHONE ACCEPTABLE USE AND SAFETY POLICY
XIV. CELL PHONE USE The superintendent recommends amending Policy 524 XIV as revised, written, and discussed to what is attached effective as Policy beginning March 1, 2025. Revisions in the Parent Student handbook will be made when approved according to policy.
Agenda Item Type:
Action Item
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10. TRANSFER OF FUNDS
Agenda Item Type:
Action Item
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10.a. Business manager Jim Friehammer, requests the Board approve the transfer of $4,889.00 from District Fund 24 (Fitness Center) to Fund 1 (volleyball fundraising). Two to three years ago the purchase of a volleyball net was coded into the fitness center. Fitness center is paying back the volleyball account. To clean up an accounting misplacement for auditing purposes.
Agenda Item Type:
Action Item
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11. FIXED ASSET THRESHOLD
Agenda Item Type:
Action Item
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11.a. Jim Friehammer recommends changing the fixed asset threshold from $1000 to $5000 which aligns with today's accounting standards.
Agenda Item Type:
Action Item
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12. ADJOURNMENT
Agenda Item Type:
Action Item
Description:
ADJOURNMENT
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