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January 13, 2021 at 6:00 PM - Independent School District 507 Regular School Board Meeting

Agenda
1. CALL TO ORDER
Agenda Item Type:  Procedural Item
Description: 

Absent a school board officer from 2020, the school board as a whole should call the meeting to order, conduct roll call, ask for visitor comments, and approve the agenda.

2. ROLL CALL
Agenda Item Type:  Procedural Item
3. VISITOR COMMENTS
Agenda Item Type:  Information Item
4. APPROVAL OF AGENDA
Agenda Item Type:  Action Item
5. ORGANIZATIONAL ITEMS
Agenda Item Type:  Procedural Item
5.a. Election of Board Officers
Agenda Item Type:  Procedural Item
Description: 
 
Election of Officers:  Absent a school board officer from 2020, the school board should designate one of its members to facilitate the election of the chairperson.  Whomever is elected as chairperson should preside over the election of the other officers.  The MSBA publication The First Monday In January: Everything you need to know for your school board’s Organizational Meeting is attached.  The procedure for Election of Officers begins on page 3.  A list of the 2020 board officers is also attached.
5.a.i. Elect Chair
Agenda Item Type:  Action Item
Description:  Scot Osborne nominated Adam Erickson as Chair.
5.a.ii. Elect Vice Chair
Agenda Item Type:  Action Item
Description:  Ashley Black nominated Scot Osborne as Vice Chair.
5.a.iii. Elect Clerk
Agenda Item Type:  Action Item
Description:  Mike Slater nominated Ashley Black as Clerk.
5.a.iv. Elect Treasurer
Agenda Item Type:  Action Item
Description:  Mike Slater nominated Nick Thom for Treasurer. Nick Thom declined the nomination. Scot Osborne nominated Mike Slater for Treasurer.
5.b. Appoint Board Committees and Representative Assignments
Agenda Item Type:  Action Item
Description: 
  1.  
The Chairperson appoints the committee assignments.  The 2020 committees and representatives are attached. 
Attachments: (1)
5.c. Designate School Board Meeting Schedule
Agenda Item Type:  Action Item
Description: 
  1.  
The superintendent recommends that regular school board meetings continue to be designated as the second Wednesday of the month at 6:00 p.m.
5.d. Set Board Member Meeting Stipend
Agenda Item Type:  Action Item
Description: 
  1.  
The school board member meeting stipends from 2020 are attached.  The superintendent recommends adjusting the clerk stipend to $250 because the district administrative assistant has been assigned to record school board minutes.
Attachments: (1)
5.e. Designate Official Newspaper
Agenda Item Type:  Action Item
Description: 
  1.  
The superintendent recommends continuing to designate the official newspaper as Mankato Free Press and alternate newspaper as Lafayette Nicollet Ledger.
5.f. Designate District Depository
Agenda Item Type:  Action Item
Description: 
  1. The superintendent and business manager recommend continuing with Pro Growth Bank and Minnesota School District Liquid Assets Fund as District Depositories for 2021.
5.g. Authorize electronic fund transfers
Agenda Item Type:  Action Item
Description: 
  1.  
The superintendent recommends approving the annual authorization for the Superintendent, Business Manager, and Payroll Coordinator to conduct electronic fund transfers pursuant to MS 471.38 Subd. 3 and Subd. 3a.
5.h. Designate District Legal Counsel
Agenda Item Type:  Action Item
Description: 
  1. The superintendent recommends continuing with Kennedy & Graven as the school district’s Legal Counsel.
5.i. Designate District Auditors
Agenda Item Type:  Action Item
Description: 
The superintendent recommends continuing with Abdo, Eick, and Meyer as the school district’s auditors.
5.j. Establish District Mileage Reimbursement At The IRS Rate
Agenda Item Type:  Action Item
Description: 
  1.  
The superintendent recommends setting the mileage reimbursement to the IRS rate (currently at $.56 per mile.)
5.k. Designate Meet And Confer Representative
Agenda Item Type:  Action Item
Description: 
  1.  
The superintendent recommends appointing the superintendent to serve as the school district’s representative for meet and confer.
5.l. Authorize the use of facsimile signatures
Agenda Item Type:  Action Item
Description: 
  1.  
The superintendent recommends approving the annual authorization to use of facsimile signatures pursuant to MS 47.42 to conduct the school district’s business.
6. REPORTS AND PRESENTATION
Agenda Item Type:  Information Item
6.a. Superintendent's Report
Agenda Item Type:  Information Item
Description: 
  1.  
School board members are registered for the MSBA Conference on Thursday mornings, January 14, 21, and 28.
  
Grades K-3 began in-person learning on January 7, while grades 4-12 remain in distance learning.  Grades K-6 will be in-person learning on January 18.  Grades 7-12 are tentatively scheduled to change from distance learning to hybrid learning on January 18, depending on the number of COVID-19 cases in Nicollet County.
 
Changes to state guidelines last month provide that county-level COVID-19 case data will no longer be a consideration for determining the learning model for grades K-6.  Instead, the number of local and school COVID-19 cases will be the primary consideration.  County-level data will continue to be a consideration when determining the learning model for grades 7-12.  
 
The safe learning committee includes Todd Toulouse (admin/parent), Scot Osborne and Adam Erickson (board members/parents)  Lisa Fischer (NEA rep), Isabella Havemeier (student).  I consulted with the committee on December 18 and 22 before making changes to the distance learning model.  The committee and I are monitoring the COVID-19 case data and will adjust the learning model as necessary.

The most current COVID-19 county level case data is attached.
6.b. Principal's Report
Agenda Item Type:  Information Item
Description: 

The transition back to school:

I will give a brief overview of how the transition back from winter break has gone.


Graduation Planning Meeting:

The planning committee met to start going over processes, procedures, expectations, and to ask/answer any questions.


Master Schedule Update:

A major topic of discussion will be the CIS challenge for the next few years. 
6.c. Athletic Director's Report
Agenda Item Type:  Information Item
6.d. Student Representative's Report
Agenda Item Type:  Information Item
6.e. Board Committees' Reports
Agenda Item Type:  Information Item
7. CONSENT AGENDA
Agenda Item Type:  Action Item
Description:  The superintendent recommends approving the consent agenda.   
7.a. Approval of Minutes
Agenda Item Type:  Information Item
7.b. Approval of Bills in the amount of $217,173.68
Agenda Item Type:  Information Item
7.c. Approval of Personnel Items
Agenda Item Type:  Information Item
Description: 
8. FY 20 FINACIAL AUDIT PRESENTATION
Agenda Item Type:  Action Item
Description:  The Fiscal Year 20 Financial Audit will be presented by Sheila Jungwirth of Abdo, Eick, and Meyers.  The superintendent recommends approving the FY 20 Financial Audit.
9. ACCEPT BIDS
Agenda Item Type:  Action Item
Description:    
Bids for the facilities project were opened on January 12. 
The superintendent recommends accepting the following bids: 
  1. Work Scope #1 - General Construction To Ebert Construction, $362,300.00 (Includes Alternate #1 Acoustical Wall Panels, $4,100.00)
  2. Work Scope #2 - Mechanical To Gag Sheet Metal, Inc., $606,000.00
  3. Work Scope #3 - Electrical To Guaranteed Electrical Service, $426,624.00
  4. Work Scope #4 - HVAC Controls To Uhl Company, $212,640.00 (Includes Alternate #2 Tridium Niagara 4 BAS, -$720.00)
Total of All Bids and Alternates $1,607,564
10. APPOINT SCHOOL BOARD MEMBER
Agenda Item Type:  Action Item
Description: 
The term for the school board position previously held by Eric Hopp expires on December 31, 2022.  The school board should appoint someone to serve as an interim school board member. This individual who is appointed will hold office until a special election, which will be conducted on November 2, 2021.

The interim school board member is appointed at the discretion of the school board.  Options include:
  • A candidate from the November school board election.
  • A previous school board member
  • Solicit applications from the public
  • Other
11. ADJOURNMENT
Agenda Item Type:  Action Item
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