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July 8, 2020 at 6:00 PM - Regular School Board Meeting

Agenda
1. CALL TO ORDER
Agenda Item Type:  Procedural Item
2. ROLL CALL
Agenda Item Type:  Procedural Item
3. VISITORS COMMENTS
Agenda Item Type:  Action Item
4. APPROVAL OF AGENDA
Agenda Item Type:  Action Item
5. REPORTS AND PRESENTATIONS
Agenda Item Type:  Information Item
5.a. Superintendent's Report
Agenda Item Type:  Information Item
Description: 
  1. Thanks for the warm welcome I have received to the Nicollet School District.  I am looking forward to working with the Nicollet staff, students, parents, and community members.
 
  1. The MSBA Summer Seminar will be virtual this year.  It will be conducted on three consecutive Wednesday evenings from August 5th, 12th, and 19th 6-8:00 p.m.  Please let me know if you would like to participate.  http://www.mnmsba.org/SummerSeminar
 
  1. I will be attending the MDE annual superintendent conference Tuesday August 11th and Wednesday August 12th.  The format of the meeting has not yet been determined.
 
  1. In recent weeks, some limited school activities have resumed.  Protocols have been developed based on guidance from the CDC, MDH, and MDE.  The program directors have developed appropriate guidelines for athletic fields and the North gym, community ed, the community center, and NECC. 
 
  1. The Minnesota Department of Education (MDE) and the Minnesota Department of Health (MDH) released guidance on June 18th pertaining to the upcoming school year.  It is recommended that school districts create three different contingency plans for possible scenarios to start off the school year this fall.  School districts may need to change from one delivery model to another as the pandemic ebbs and flows through different regions of the state.
The three scenarios are:
  • In-person learning for all students
  • Hybrid learning with social distance and capacity limits
  • Distance learning only
MDE will announce a decision for which model of educational delivery will be in the best interest of our students and staff by the week of July 27th. 
Todd Toulouse and I are planning accordingly.  We will inform parents as soon as a scenario is determined for this fall.
5.b. Principal's Report
Agenda Item Type:  Information Item
Description: 
Summer School/Extended School Year (ESY) Update:
The first week of Summer School and ESY went well. I loved seeing
students on campus because schools aren’t meant to be empty. The
second week started on Monday (July 6) and our last day will be on
Thursday, July 23.

Distance Learning Parent Survey Results:
The data collected will help drive our instruction and helps the district make
informed data-driven decisions. Three surveys were sent out to our parents
(Elementary, Middle, and High School). This data was compiled and the
aggregated data is included in the board packet.

Staff Development Update:
The staff development team will be meeting on July 15th. The team and
administration will start to form the plan for the upcoming school year.

Proposed Edits to the K-12 Student-Parent Handbook 2020-2021:
The format has changed a bit. It will be easier to read and looks
aesthetically better. The fonts are more uniform along with the size of the
letters. The proposed edits will be included in the next board meeting
packet.

Technology Update:
The technology committee met on Monday afternoon. The discussion was
on multiple items such as Chromebooks and application/program
subscriptions.
5.c. Student Representative's Report
Agenda Item Type:  Information Item
5.d. Board Committees' Reports
Agenda Item Type:  Information Item
6. CONSENT AGENDA
Agenda Item Type:  Action Item
6.a. Approval of Minutes
Agenda Item Type:  Consent Item
Attachments: (1)
6.b. Approval of Bills
Agenda Item Type:  Consent Item
6.c. Approval of Personnel Items
Agenda Item Type:  Consent Item
6.d. Accept Donations
Agenda Item Type:  Consent Agenda
Description: 
  1. MS 123B.02, Subd. 6 permits the school board to accept donations or gifts for the benefit of the district.  The Superintendent recommends approving the donations received.
Attachments: (1)
6.e. Close Activities Account at Pro Growth Bank
Agenda Item Type:  Consent Agenda
Description: 
Government Accounting Standards Board (GASB) requirements for public school districts, effective July 1, 2019, requires that student activity fund be operated under the general fund.  Previously, the accounts were in Fund 21.  Beginning in FY 20, student accounts are tracked within the general fund.  Therefore, a separate account at Pro Growth Bank is no longer necessary.
6.f. Approve Extended Trip Request - 9th Grade Deep Portage
Agenda Item Type:  Consent Agenda
Description: 
  1. The 9th Grade Advisors have completed the proper documentation for the annual trip to Deep Portage.  The trip may or may not occur depending on the status of COVID 19 this fall.  School board approval is requested to obtain tentative reservations.  The Superintendent recommends approving the request.
Attachments: (1)
7. RESOLUTION RELATING TO THE ELECTION OF SCHOOL BOARD MEMBERS AND CALLING THE SCHOOL DISTRICT GENERAL ELECTION
Agenda Item Type:  Action Item
Description: 
Terms will expire for Jill Johnson, Phil Wills, and Wayne Whitmore at the end of this calendar year.  The filing period is from July 28th through August 11th.  The superintendent recommends approving the required resolution.
8. APPROVE POLICIES
Agenda Item Type:  Action Item
Description: 
    1. 802 DISPOSITION OF OBSOLETE EQUIPMENT AND MATERIAL: Permits the school board to give or sell computers or tablets to qualifying students within guidelines.
 
    1. 903 VISITORS TO SCHOOL DISTRICT BUILDINGS AND SITES:  Adds language to include PSEO Students. 
 
    1. 807 HEALTH AND SAFETY:  The subdivisions of Minn. Stat. § 123B.57 that relate to a school district’s ability to apply for health and safety revenue were repealed effective fiscal year 2017.  The provisions of this policy reflect statutory requirements.
 
    1. 806 CRISIS MANAGEMENT POLICY: Removes specific procedures from public policy. (Procedural details are specified in the district’s crisis management plan.)
8.a. 802 Disposition of Obsolete Equipment and Material
Agenda Item Type:  Information Item
8.b. 903 Visitors to School District Buildings
Agenda Item Type:  Information Item
8.c. 807 Health and Safety
Agenda Item Type:  Consent Item
Attachments: (1)
8.d. 806 Crisis Management Policy
Agenda Item Type:  Information Item
9. LATCHKEY HOURLY RATE
Agenda Item Type:  Action Item
Description: 
The Latchkey budget is projected to deficit spend $9,110 during the 20-21 school year.  The current rate of $3.25 per hour is below the market rate in comparison to surrounding school districts. The superintendent met with the NECC parent advisory committee and discussed finances, staffing, procedures, communication, and scheduling.  The superintendent recommends increasing the Latchkey hourly rate from $3.25 to $3.75 per hour.  The rate adjustment will maintain current programming and should alleviate most of the deficit.
Attachments: (1)
10. APPROVE LONG-TERM FACILITIES MAINTENANCE REVENUE APPLICATION
Agenda Item Type:  Action Item
Description: 
MS 123B.595 requires school districts have a ten-year facility plan adopted by the school board to qualify for Long-Term Facilities Maintenance Revenue (LTFM.)  The revenues are included in the approved FY 20 and FY 21 General Fund Budgets.  The required form is attached.  Legislation established the Long-term Facilities Maintenance Revenue Program to replace Health and Safety Revenue, Deferred Maintenance Revenue and Alternative Facilities Bonding and Levy programs, effective in FY 2017.
                         
Barry Gappa and I reviewed the long-term facilities maintenance needs of the district to develop the long-term plan.  Major facilities projects are individually approved by the school board.  The plan includes placeholder budget items in anticipation of possible projects in the years ahead.  The plan is revised annually.  The Superintendent recommends approving the FY 21 Long-term Facilities Maintenance Revenue Application.
 
11. APPOINT 2020-21 STAFF DEVELOPMENT COMMITTEE
Agenda Item Type:  Action Item
Description: 
Pursuant to District Policy 425 Staff Development, members are appointed by the school board to 2-year terms.  The school board previously appointed the membership to the committee in September of 2018.  The NEA selected the teachers to serve on this committee.  The Superintendent recommends board action approving the staff development committee.

Ashley Pope (2022), Elementary                     
Alex Bixby (2022), Middle/High Schools

Megan Oertli (2022), Elementary                     
Regina Calvert (2022), High School

Eric Hopp (2020), School Board Member +       
Dr. Steve Malone, Superintendent*

Todd Toulouse, Administration
 
* The superintendent is an ad hoc member of every committee.
+The school board staff development rep is appointed each January.
12. STRATEGIC PLANNING
Agenda Item Type:  Information Item
Description: 
Ideally, the goal setting process would begin with stakeholder input in the spring.  Notwithstanding, I recommend that the school board establish goals for the 2020-21 school year.  Goals provide direction and accountability for the organization.  Goals should:
  1. Support our mission statement
Nicollet Public School  
MISSION STATEMENT
Developing responsible, lifelong learners who are ready to succeed in a changing world. 
    1. Not exceed three
    2. Utilize the SMART format:
SMART Goals are:
S = Specific
M = Measurable
A = Attainable
R = Realistic
T = Timely
                 
                  Some potential goal areas include:
  • Student achievement
  • Facilities upgrades utilizing LTFM revenue
  • Increase the general fund balance
                 I recommend that the school board discuss                              potential goal areas.  I can write them into SMART                  goals for further consideration by the board at the                    next meeting.
13. ADJOURNMENT
Agenda Item Type:  Action Item
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