July 8, 2020 at 6:00 PM - Regular School Board Meeting
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1. CALL TO ORDER
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Procedural Item
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2. ROLL CALL
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Procedural Item
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3. VISITORS COMMENTS
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Action Item
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4. APPROVAL OF AGENDA
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5. REPORTS AND PRESENTATIONS
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Information Item
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5.a. Superintendent's Report
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Information Item
Description:
The three scenarios are:
MDE will announce a decision for which model of educational delivery will be in the best interest of our students and staff by the week of July 27th.
Todd Toulouse and I are planning accordingly. We will inform parents as soon as a scenario is determined for this fall.
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5.b. Principal's Report
Agenda Item Type:
Information Item
Description:
Summer School/Extended School Year (ESY) Update:
The first week of Summer School and ESY went well. I loved seeing students on campus because schools aren’t meant to be empty. The second week started on Monday (July 6) and our last day will be on Thursday, July 23. Distance Learning Parent Survey Results: The data collected will help drive our instruction and helps the district make informed data-driven decisions. Three surveys were sent out to our parents (Elementary, Middle, and High School). This data was compiled and the aggregated data is included in the board packet. Staff Development Update: The staff development team will be meeting on July 15th. The team and administration will start to form the plan for the upcoming school year. Proposed Edits to the K-12 Student-Parent Handbook 2020-2021: The format has changed a bit. It will be easier to read and looks aesthetically better. The fonts are more uniform along with the size of the letters. The proposed edits will be included in the next board meeting packet. Technology Update: The technology committee met on Monday afternoon. The discussion was on multiple items such as Chromebooks and application/program subscriptions. |
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5.c. Student Representative's Report
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5.d. Board Committees' Reports
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6. CONSENT AGENDA
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Action Item
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6.b. Approval of Bills
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Consent Item
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6.c. Approval of Personnel Items
Agenda Item Type:
Consent Item
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6.d. Accept Donations
Agenda Item Type:
Consent Agenda
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6.e. Close Activities Account at Pro Growth Bank
Agenda Item Type:
Consent Agenda
Description:
Government Accounting Standards Board (GASB) requirements for public school districts, effective July 1, 2019, requires that student activity fund be operated under the general fund. Previously, the accounts were in Fund 21. Beginning in FY 20, student accounts are tracked within the general fund. Therefore, a separate account at Pro Growth Bank is no longer necessary.
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6.f. Approve Extended Trip Request - 9th Grade Deep Portage
Agenda Item Type:
Consent Agenda
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7. RESOLUTION RELATING TO THE ELECTION OF SCHOOL BOARD MEMBERS AND CALLING THE SCHOOL DISTRICT GENERAL ELECTION
Agenda Item Type:
Action Item
Description:
Terms will expire for Jill Johnson, Phil Wills, and Wayne Whitmore at the end of this calendar year. The filing period is from July 28th through August 11th. The superintendent recommends approving the required resolution.
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8. APPROVE POLICIES
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Action Item
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8.a. 802 Disposition of Obsolete Equipment and Material
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8.b. 903 Visitors to School District Buildings
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8.d. 806 Crisis Management Policy
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9. LATCHKEY HOURLY RATE
Agenda Item Type:
Action Item
Description:
The Latchkey budget is projected to deficit spend $9,110 during the 20-21 school year. The current rate of $3.25 per hour is below the market rate in comparison to surrounding school districts. The superintendent met with the NECC parent advisory committee and discussed finances, staffing, procedures, communication, and scheduling. The superintendent recommends increasing the Latchkey hourly rate from $3.25 to $3.75 per hour. The rate adjustment will maintain current programming and should alleviate most of the deficit.
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10. APPROVE LONG-TERM FACILITIES MAINTENANCE REVENUE APPLICATION
Agenda Item Type:
Action Item
Description:
MS 123B.595 requires school districts have a ten-year facility plan adopted by the school board to qualify for Long-Term Facilities Maintenance Revenue (LTFM.) The revenues are included in the approved FY 20 and FY 21 General Fund Budgets. The required form is attached. Legislation established the Long-term Facilities Maintenance Revenue Program to replace Health and Safety Revenue, Deferred Maintenance Revenue and Alternative Facilities Bonding and Levy programs, effective in FY 2017.
Barry Gappa and I reviewed the long-term facilities maintenance needs of the district to develop the long-term plan. Major facilities projects are individually approved by the school board. The plan includes placeholder budget items in anticipation of possible projects in the years ahead. The plan is revised annually. The Superintendent recommends approving the FY 21 Long-term Facilities Maintenance Revenue Application.
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11. APPOINT 2020-21 STAFF DEVELOPMENT COMMITTEE
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Action Item
Description:
Pursuant to District Policy 425 Staff Development, members are appointed by the school board to 2-year terms. The school board previously appointed the membership to the committee in September of 2018. The NEA selected the teachers to serve on this committee. The Superintendent recommends board action approving the staff development committee.
Ashley Pope (2022), Elementary Alex Bixby (2022), Middle/High Schools Megan Oertli (2022), Elementary Regina Calvert (2022), High School Eric Hopp (2020), School Board Member + Dr. Steve Malone, Superintendent* Todd Toulouse, Administration * The superintendent is an ad hoc member of every committee.
+The school board staff development rep is appointed each January. |
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12. STRATEGIC PLANNING
Agenda Item Type:
Information Item
Description:
Ideally, the goal setting process would begin with stakeholder input in the spring. Notwithstanding, I recommend that the school board establish goals for the 2020-21 school year. Goals provide direction and accountability for the organization. Goals should:
Nicollet Public School
MISSION STATEMENT
Developing responsible, lifelong learners who are ready to succeed in a changing world.
Some potential goal areas include:
I recommend that the school board discuss potential goal areas. I can write them into SMART goals for further consideration by the board at the next meeting.
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13. ADJOURNMENT
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Action Item
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