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September 11, 2017 at 7:00 PM - Regular School Board Meeting

1) Call to Order
2) Pledge of Allegiance
3) Roll Call
4) Approval of Minutes
Description:  The minutes of the August 14, 2017 Regular School Board Meeting and the August 28, 2017 Memorandum of Record were presented for approval.
Attachments: (2)
5) Staff and Student Recognition
6) Public Participation
7) Recommendations
7)A) Budget and Plan Document Public Hearing

Presenter: Eric Rody
Budget and Plan Document Public Hearing

The administration presented the overall budget and appropriate plan documents to the Board at the work session of August 28, 2017.   At that meeting it was explained that the budget and plan document public hearing would be advertised for September 11, 2017.   Legal ads to this effect were published on August 31 and September 7, 2017 accordingly.   It would, therefore, be appropriate for the Board President to open and close three different public hearings to this effect, as follows:


1.)    Open Public Hearing on the overall budgets of the General, Debt Services, Capital Projects, Transportation, Bus Replacement, and Rainy Day Funds as advertised.    After public comment – close hearing.

2.)    Open Public Hearing on Capital Projects Fund 3-year Plan Document.   After public comment – close hearing. 

3.)    Open Public Hearing on Bus Replacement Fund for 2018 through 2029.    After public comment – close hearing.   

This action concludes what needs to take place at the September 11 Board meeting.   The Treasurer can answer any question from either the public or Board.   Further action by the Board in terms of budget adoption will take place on October 9, 2017.  

7)B) $2M GO Bond Action

Presenter: Eric Rody
$2M GO Bond Action

Enclosed with this email are two condensed pdf files of legal documents needed to start the process of issuing our annual $2M GO Bond.   The 2017 GO Bond will be used for the following projects: Digitizing Student Records, Telephone System Upgrade, Classroom Audio-Visual Upgrades, Practice Baseball Field, and Roofing Projects.   None of these projects individually cost more than $1M.   Included with this board packet are copies of excerpts of minutes of the meeting, a preliminary bond resolution, an intent to reimburse resolution, all covered with an executive summary of those documents.   The second attachment includes all of the legal notices required at this time for proceeding with this issuance.   The Board received a timeline of these proceedings at their August 28 work session.   Administration recommends approval of the resolutions as presented and further recommends that the proper board officers and administrators be authorized to execute the documents and legal ads accordingly.  

Attachments: (2)
7)C) Additional Appropriation- Rainy Day Fund
Description:  Presenter: Eric Rody

Additional Appropriation – Rainy Day Fund

At the August 14 board meeting the Board gave permission for the Business Office to pursue an additional appropriation in the Rainy Day Fund in the amount of $300,000.   The purpose of the appropriation was to purchase various maintenance trucks, including pickup trucks with snow plows, on truck with lift, one tool van and one mail-truck van, along with various pieces of lawn mowing equipment.   Legal ads for the additional appropriation were published on August 24 setting September 11 as the public hearing and resolution adoption date for the appropriation.   Administration recommends approval of the additional appropriation via the enclosed resolution.   Certified copies of these documents will be further filed with the Department of Local Government Finance accordingly.  

Attachments: (1)
7)D) Summer Roofing Proposal for 2018
Description:  Presenter: Eric Rody
Summer Roofing Proposal for 2018

During calendar 2017 the corporation did not do any of our regular roofing projects.   The reason was the we needed to use the CPF and Rainy Day Funds at the time to pay architect fees to keep the larger building projects going in the planning stages.   Since we are past that stage, we now want to pick up our roof replacement plans in 2018.   Attached is a copy of a roofing proposal from Etica Architects, Chris Baker, for continuing roof work in 2018.   The buildings effected will be Sunnyside, Washington, Miami, and Career Center.   At this point, we estimate total roofing projects to amount to $1.25M.   Etica’s fee proposal amounts to $87,500 which is about 7 percent of the project estimate.   Administration recommends approval of Etica’s proposal and would ask that the Superintendent and/or Chief Financial Officer be authorized to execute contracts with Etic accordingly.  

Attachments: (1)
7)E) Bid Award- Glen Acres New Building

Presenter: Eric Rody
Bid Award – Glen Acres New Building

Attached with this note are copies of a bid recommendation letter, bid tabulation, and supporting recommendations for the Glen Acres New Elementary School project.  Administration will review the bids with the Board and recommend the lowest responsive and responsible bidders per Indiana Code.   Administration recommends as well that these contracts be assigned to the Vinton-Tecumseh Building Corporation for proper payments. 

Attachments: (3)
7)F) 2017-2018 College Connection Coach MOU
Description:  Presenter: Les Huddle
Attachments: (1)
7)G) 2017-2018 School Based Youth Liaison MOU
Description:  Presenter: Les Huddle
7)H) LSC China Field Trip Request
Description:  Presenter: Les Huddle
JHS & TJHS Students, China, October 23-31, 2017, Chinese language students will actually practice Chinese language and visit famous tourist sites.
Attachments: (4)
8) Employee Recommendations
Description:  Presenter:  Les Huddle
The Administration recommends approval of the following employee requests:
 Melinda Allbaugh, Head Nurse, Jeff, effective August 15, 2017
 Scott Allen, Sub Para, All Building, effective September 1, 2017
 Nada Alshantir, Paraprofessional, Tecumseh, effective August 8, 2017
 Cynthia Cade, Head Nurse, Sunnyside, effective September 1, 2017
 Ann Coller, Head Nurse, All Buildings, effective September 29, 2017
 Traci Cupp, Title I Aide, Miami, effective August 28, 2017
 Cheryl Eberle, LSC Clerical Paraprofessional, Jeff, effective August 8, 2017
 Stacey Fisher, Paraprofessional, Jeff, effective August 16, 2017
 Courtney Freeman, Paraprofessional, Woodland, effective August 15, 2017
 Kristy Gebhart, LSC Clerical Para, Jeff, effective August 20, 2017
 Heather Hakes, Title I IA, Glen Acres, effective August 15, 2017
 Morgan Hicks, Title I Para, Miller, effective July 24, 2017
 Timothy Jenkins, Sub Bus Driver, Transportation, effective August 7, 2017
 Amy Keller, Job Coach, Durgan/Itinerant, effective August 10, 2017
 Christine Lukis, Paraprofessional, Vinton, effective September 1, 2017
 Alma Magallanes, Paraprofessional, Tecumseh, effective August 8, 2017
 Lori Moore, Paraprofessional, Hershey E.S., effective July 24, 2017
 Sara Neiley, Paraprofessional, Harrison, effective July 6, 2017
 Dara Snow, Paraprofessional, Earhart, effective July 26, 2017
 Jacqueline Thomas, Title I/ Lunch Supervisor, Miller, effective August 25, 2017
 Onyx Uzomah, Paraprofessional, Wea Ridge M.S., effective July 24, 2017
 Kirby Williams, Paraprofessional, Tecumseh, effective August 8, 2017
 Audra Jarrard, Lunch Supervisor, Sunnyside, effective August 29, 2017
 Jennifer Merritt, Sub Bus Driver, Transportation, effective August 14, 2017
 Sara Elizabeth Garcia, Pregnancy/Childbirth Leave, March 18, 2018-April 30, 2018
 Tierra Allen, Bus Attendant (new)
 Ana Avelar, Lunch and Recess Supervisor (new)
 Nancilee Christine Babb, Head Nurse (replacement)
 Ashley Jay Baldwin, Lunch Supervisor (replacement)
 Jessica Beavers, Title I Intervention Assistant (replacement)
 Sheenalynn Boothroyd, K-2 Resource Room Para (new)
 Danelle Broussard, Paraprofessional (replacement)
 Beth Casto, Head Nurse (replacement)
 Kelsey Chapman, GLASS Paraprofessional (replacement)
 John Christy, GLASS Paraprofessional (replacement)
 Rebekah Day, Paraprofessional (new)
 Mary Fisher, Teacher (replacement)
 Courtney Freeman, Lunchroom Supervisor (replacement)
 Susan Gibson, GLASS Nurse/Paraprofessional (replacement)
 Barbara Hall, Resource Room Paraprofessional (replacement)
 Jennifer Hollibaugh, LSC Clerical Paraprofessional (replacement) 
 Wendy Maxon, GLASS Paraprofessional (replacement)
 Kelsey Norwalk, Paraprofessional (replacement)
 Lori Olsen, Bus Attendant (new)
 Cassie Quinton-McGruder (replacement)
 Allison Pace, Paraprofessional (replacement)
 Jennifer Riccius, Recess Supervisor (replacement)
 Stephany Salazar, Lunch/Recess Supervisor (replacement)
 Adrienne Schmid, LSC Paraprofessional (replacement)
 Kira Sherlock, Paraprofessional (new)
 Greg Simpson, GLASS Paraprofessional (replacement)
 Callan Smith, GLASS Paraprofessional (replacement)
 Alondra Solis-Zuniga, ELL Title I Paraprofessional (replacement) 
 Gina Theesfeld, Breakfast Supervisor (new)
 Nikki Urbanski, GLASS Like Skills Paraprofessional (replacement) 
 Jason Vandewalle, Assistant Principal (replacement)
 Linze Vanostran, Bus Attendant (new)
 Carolyn Vester. 1:1 Paraprofessional (new)
 Jenna Watkins, Lunch & Recess Supervisor (replacement)
 Jaime Whalley, Secretary (replacement/ change in wages/salary)
 Alexander White, Security Officer (new) 
 Angela D. Wilson, GLASS Paraprofessional (replacement)
 Noemi Ybarra, Title I Instructional Assistant (replacement) 
9) Acceptance of Gifts

The Administration recommends the acceptance of the following gifts for the month of August:

F.2089- Edgelea Donations were received in the amount of $500.00 from the Class of 1982 by Janeen Gledhill. This money is to be used for art supplies for Edgelea in Memory of Kristi Redmon.

Fund 2200-LARA- Monetary donations in the amount of $8,901.67 were received.

Fund 2920- GLASS Donations were received from Nicholas Dicarlo in the amount of $100.00. These funds are to be used for the World of Foods and Cultures Program.

State Farm Insurance Company has donated some surplus furniture, including mail bins. The donation will be used by seven teachers in our district to distribute their students' paperwork.

Sunnyside Intermediate School received a $250.00 donation from Gary Henriott and Michelle Fitzgerald-Henriott. This money will be deposited into the Sunnyside ECA for the Richard Molter Memorial Fund FBO.

Jefferson HS ECA received monies in the amount of $650.00 for the designated funds listed on the attachment.

Jefferson HS was contacted by Mark Vandeveer of Mike Raisor Buick GMC Cadillac regarding a donation of two new engines with the total value of $11,429.80. The engines are being donated to the Jeff HS Automotive Technology Class in order to help the technicians of tomorrow understand new technologies and newer style motors.

10) Treasurer
10)A) Financial Reports
10)B) Approve Claims and Ratify Payrolls
Description:  Presenter:  Eric Rody

The Administration recommends approval of the vendor claims and ratification of payrolls.
11) Board Reports
12) Information Only
12)A) Career Academy Update
Description:  Presenter: Les Huddle
12)B) Construction Updates
Description:  Presenter: Eric Rody
12)C) ISBA Fall Conference
Description:  Presenter: Les Huddle
When: October 2nd & 3rd
Location: Indiana Convention Center
               100 S. Capitol Avenue
               Indianapolis, Indiana 46225
*Please let Heather know ASAP if you will be attending.
12)D) NSBA Conference
Description:  Presenter: Les Huddle
Early Registration: October 18th
Conference: April 7th-9th, 2018
Location: San Antonio, Texas
13) Adjournment

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