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July 18, 2022 at 6:00 PM - Regular Meeting

Agenda
1. CALL TO ORDER
Description:  Time:_____________
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Description:  Board: Bradley Erickson, Toscha Larson, Jayne Nesvig, Molly Paulsrud, Beth Rarick, Vance Thoreson, Scott Swanson
Administration: Superintendent Dan Dalchow, K-12 Principal Dave Rufsvold, Business Manager Karen Johnson
Staff and visitors in attendance:
4. CHANGES TO THE AGENDA OR VISITORS COMMENTS OR REQUESTS TO BE PLACED ON AGENDA 
Description:  Climax Shelly ISD 592 Policy 206 - Public Comment - Person's meeting public comment criteria please sign up prior to the meeting.  To address a specific agenda item, please contact the superintendent in advance of the school board meeting.

Description:  MOTION BY______________SECOND BY__________________________
BE IT RESOLVED that the Agenda be approved as presented.
5. CONSENT AGENDA - Prior to approving the Consent Agenda, there should be a request of pulling items out of the consent agenda for specific review.  If there are no requests, a request for a motion to approve the Consent Agenda can be made.
Description:  MOTION BY______________SECOND BY__________________________  BE IT RESOLVED that the Consent Agenda be approved as presented.
5.A. APPROVAL OF THE MINUTES
Description:  .
5.B. FINANCIAL REPORTS AND CLAIMS
5.B.1. A motion was made by______________, seconded by ________________.  BE IT RESOLVED that Hand Payable checks totaling $123,239.99 for the following checks #41419 to #41436 be approved as presented and Monthly Board Bills (including Student Activity Bills) for checks #41437 to #41472 totaling $54,717.32.  Wire payments totaled $85,804.78 for the month.  There were no voided checks.  The board report is for checks listed for Fund 1 (General Fund), Fund 2 (Hot Lunch), Fund 7 (Debt) and Fund 21 (Student Activity).
5.B.2. Treasurer's Report
5.C. RESIGNATION(S)
Description:  Adrianne Winger (K-12 Music)
5.D. DESIGNATION OF LUNCH OFFICIAL
Description:  By Federal and State guidelines, school boards are required to appoint a hearing officer to rule on a Free/Reduced Meal application from an individual that is dissatisfied with the ruling made by the Superintendent. The Board Chairman will be appointed for this role.
6. DISCUSSION ITEMS
7. SUPERINTENDENT REPORT
8. PRINCIPAL REPORT
9. ATHLETIC DIRECTOR REPORT
10. OLD BUSINESS-NONE
11. NEW BUSINESS
11.A. DONATION(S)
Description:  A motion was made by _________________________, seconded by ______________________

WHEREAS, Minnesota Statutes 1238.02, Sub. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated.  In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
WHEREAS, Minnesota Statutes 465.03 provides:  "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor.  Nothing herein shall authorize such acceptance or use for religious or sectarian purposes.  Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and

WHEREAS, every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED, that the School Board of Climax-Shelly, ISD #592, gratefully accepts the following donations as identified below:

Donor: Monica Hanlan
Item: $100.00
Designated Purpose: Flowers and labor for front planter
Donor: Richard Evenson
Item: $300.00
Designated Purpose: Honor Society fund for honor society students helping with planting flowers
The vote on adoption of the Resolution was as follows:
Those in favor:
Those against:
Those absent:
Whereupon, said Resolution was declared duly adopted.
11.B. RETURN TO LEARN SAFETY PLAN FOR  2022-2023
Description:  A motion was made by ______________, seconded by _____________ BE IT RESOLVED to approve the Return to Learn Safety Plan for the 2022-2023 school year.
11.C. E-LEARNING  DUE TO INCLEMENT WEATHER FOR THE 2022-2023 SCHOOL YEAR.
Description:  A motion was made by, _____________, seconded by _______________ BE IT RESOLVED to approve E-Learning due to inclement weather for the 2022-2023 school year.
11.D. K-12 MUSIC POSITION
Description:  A motion was made by ____________, seconded by ____________ BE IT RESOLVED to approve the hiring of a K-12 music position.
11.E. 2022-2023 SCHOOL RENTAL FEE
Description:  A motion was made by ___________, and seconded by. ___________, BE IT RESOLVED to set the rental costs at $100 per day for the use of the Climax Shelly School plus janitorial costs for the 2022-2033 school year.
11.F. 2022-2023 SUBSTITUTE TEACHER PAY RATE
Description:  A motion was made by _____________, and seconded by _____________ BE IT RESOLVED to set the substitute teacher daily rate at $135.00 for the 2022-2023 school year.
11.G. SCHOOL BOARD MEMBER MEETING RATE OF PAY
Description:  A motion was made by ____________, and seconded by ___________, BE IT RESOLVED that school board members be paid at the rate of $75 per meeting with the board president and clerk receiving $100 per meeting.
11.H. SPORTS FEES FOR THE 2022-2023 SCHOOL YEAR
Description:  A motion was made by ___________, and seconded by ____________, BE IT RESOLVEDt to set the sport and event fees and prices for the 2022-2023 school as follows:  
Sports Fees: 9th-12th grade-Free $30, Reduced $40, Regular $65; Junior High students - Free $20, Reduced-25, Regular $30; Family Cap for the year $175

Activity Passes:  K-6th grade $15, 7th-12th grade $20, Adults $25, Family $80

Athletic Contests and Events:  Adults $6, Students (including college) $3, Senior Citizens (Age 62+) Free




 
11.I. LONG TERM FACILITIES MAINTENANCE 10 YEAR PLAN
Description:  School Board Member                                          introduced the following resolution and moved its adoption:

Resolution Adopting Independent School District No. 592 FY 24 Long-Term Facilities Maintenance Ten-Year Plan

BE IT RESOLVED by the School Board of Independent School District No. 592, State of Minnesota, approves the attached FY 24 Long-Term Facilities Maintenance Ten-Year Plan. 


The motion for the adoption of the foregoing resolution was duly seconded by Member                                                                              and, upon vote being taken thereon, the following voted in favor thereof:                                                                                                                                                  .                                                                                                                                                                     .
and the following voted against the same: 

                                                                                                                                                                .

                                                                                                                                                               .

Whereupon said resolution was declared duly passed and adopted.
STATE OF MINNESOTA       )
                                                  ) SS.
COUNTY OF POLK                )
11.J. DAIRY PRODUCTS BID
Description:  A motion was made by _____________, seconded by _____________ BE IT RESOLVED to accept the bid made by Hillsboro Dairy to provide dairy products to the Climax Shelly School for the 2022-2023 school year. 
11.K. SCHOOL BOARD TREASURER BANKING AUTHORIZATION
Description:  A motion was made by ________, and seconded by ________,  BE IT RESOLVED that school board treasurer, Scott Swanson be authorized to invest available cash on hand from operating funds and the capital expenditure and debt redemption funds as excess cash flow limitations allow. BE IT FURTHER RESOLVED that the investments be limited to passbook savings and time investments. BE IT FURTHER RESOLVED that school board treasurer, Scott Swanson is also authorized to make wire transfers of school district funds.  BE IT FURTHER RESOLVED that school board treasurer, Scott Swanson is authorized to do all transactions or holds all powers on all First Community Credit Union accounts including checking, wire transfer and ACH, on behalf of Independent School District 592.
11.L. IOwa BOARD RESOLUTION
Description:  A motion was made by _________ and seconded by _________BE IT RESOLVED to approve the board resolution of designating Supt. Dalchow the Climax Shelly Identified Official with Authority for Education Identity and Access Management.
11.M. POLICY REVIEW
11.M.1. POLICY REVIEW-3rd OF 3 READINGS
Description:  A motion was made by _____________, seconded by _____________, BE IT RESOLVED to approve the 3rd of 3 readings of policies: 427
11.M.2. POLICY REVIEW- 2ND OF 3 READINGS
Description:  A motion was made by _____________, seconded by _____________, BE IT RESOLVED to approve the 2nd of 3 readings of policies: 533, 535.
11.M.3. POLICY REVIEW - 1ST OF 3 READINGS
Description:  A motion was made by _____________, seconded by _____________, BE IT RESOLVED to approve the 1st of 3 readings of policies: 620
11.M.4. POLICY REVIEW - MINOR CHANGES (ONE READING)
Description:  A motion was made by _____________, seconded by _____________, BE IT RESOLVED to approve the 1st of 3 readings of policies: 601, 602, 603, 604, 605, 606, 607, 608, 609, 610, 611, 612.1, 613, 614, 615, 616, 619, 623, 624
11.M.5. POLICY REVIEW-NO CHANGE
Description:  A motion was made by _____________, seconded by _____________, BE IT RESOLVED to approve with no change the reading of policy: 616
12. ADJOURN

A motion was made by______________, seconded by___________________________ BE IT RESOLVED to adjourn the meeting at ___________ pm.

 

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