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January 20, 2022 at 6:30 PM - Regular Meeting

Agenda
1. CALL TO ORDER
Description:  Time:_____________. Acting Chairperson ________________ (typically vice president or other board member selected) will run meeting until the 2022 School Board President has been appointed.  2022 President will run meeting from thereon.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL

13D.02 OTHER ENTITY MEETINGS BY INTERACTIVE TECHNOLOGY

Scott Swanson will be attending via interactive technology due to illness.  

32066 390th Ave. SW, Climax, MN. 56523.

Description:  Board: Bradley Erickson, Toscha Larson, Jayne Nesvig, Molly Paulsrud, Beth Rarick, Vance Thoreson, Scott Swanson
Administration: Superintendent Dan Dalchow, K-12 Principal Dave Rufsvold, Business Manager Karen Johnson
Staff and visitors in attendance:
4. APPROVE OR MODIFY AGENDA
Description:  MOTION BY______________SECOND BY__________________________
BE IT RESOLVED that the Agenda be approved as presented.
(If anyone has another topic to bring up at the meeting it should be stated now, and if added by unanimous approval, then it will be given an agenda number by the Chairman.)
5. OATH OF OFFICE FOR NEW BOARD MEMBER
6. ELECTION OF OFFICERS
6.A. BOARD PRESIDENT
Description:  Nominations for School Board Chair for 2022.  Ask for nominations 3 times and after 3 times, close nominations. An open vote is taken to elect School Board Chair.  Once School Board Chair is in place, meeting continues being run by newly elected School Board Chair.
6.B. BOARD VICE PRESIDENT
Description:  Nominations for School Board Vice Chair for 2022.  Ask for nominations 3 times and after 3 times, close nominations. An open vote is taken to elect School Board Vice Chair. 
6.C. BOARD CLERK
Description:  Nominations for School Board Clerk for 2022.  Ask for nominations 3 times and after 3 times, close nominations. An open vote is taken to elect School Board Clerk. 
6.D. BOARD TREASURER
Description:  Nominations for School Board Treasurer for 2022.  Ask for nominations 3 times and after 3 times, close nominations. An open vote is taken to elect School Board Treasurer. 
7. VISITORS COMMENTS OR REQUESTS TO BE PLACED ON AGENDA - Chairman will assign a position on the Agenda for topics not included on this Agenda.
8. CONSENT AGENDA
8.A. APPROVAL OF THE MINUTES: 12-20-21 Reg Bd Mtg; 12-20-21 Truth in Taxation Mtg @ 6 PM
Description:  .
8.B. FINANCIAL REPORTS AND CLAIMS
8.B.1. A motion was made by______________, seconded by ________________.  BE IT RESOLVED that Hand Payable checks totaling $43,122.20 for the following checks #41141 to #41160 be approved as presented and Monthly Board Bills (including Student Activity Bills) for checks #41161 to #41182 totaling $21,557.91.  Wire payments totaled $90,713.82 for the month.  There are no voided checks.  The board report is for checks listed for Fund 1 (General Fund), Fund 2 (Hot Lunch), and Fund 21 (Student Activity).
8.B.2. Treasurer's Report
9. DISCUSSION ITEMS
10. SUPERINTENDENT REPORT
11. PRINCIPAL REPORT
12. ATHLETIC DIRECTOR REPORT
13. OLD BUSINESS-NONE
14. NEW BUSINESS
14.A. DONATION
Description:  A motion was made by _________________________, seconded by ______________________

WHEREAS, Minnesota Statutes 1238.02, Sub. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated.  In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
WHEREAS, Minnesota Statutes 465.03 provides:  "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor.  Nothing herein shall authorize such acceptance or use for religious or sectarian purposes.  Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and

WHEREAS, every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED, that the School Board of Climax-Shelly, ISD #592, gratefully accepts the following donations as identified below:

Donor: Climax Community Club
Item: $1000.00
Designated Purpose:
Support funding of the Knights In Need Grant for needy students

The vote on adoption of the Resolution was as follows:
Those in favor:
Those against:
Those absent:
Whereupon, said Resolution was declared duly adopted.
14.B. Committee Assignments
14.B.1. 2021 Assignments:
Region 8 MSHSL School Board Representative - Molly Paulsrud

MSBA Legislative Representative - Vance Thoreson
Continuing Education Committee - Jayne Nesvig
Negotiations Committee - Beth Rarick, Brad Erickson, Toscha Larson
Annual Report on World’s Best Workforce - Toscha Larson, Jayne Nesvig
Transportation Committee - Vance Thoreson, Brad Erickson, and Scott Swanson
Technology/NW Links Representatives - Molly Paulsrud, Jayne Nesvig
Sports Co-op Committee - Beth Rarick, Molly Paulsrud, Toscha Larson
Building Committee - Toscha Larson, Beth Rarick, Vance Thoreson
Hot Lunch Review Officer – Brad Erickson (typically the Pres. of School Board)
Additional committees this year:

Policy Review Committee – Scott Swanson
Meet and Confer Committee – Molly Paulsrud

A motion was made by _________________, and seconded by_________________, BE IT RESOLVED to appoint the following committee members for 2022.

 
Description:  If changes are wanted/needed, go through the nomination and voting process for each committee assignment necessary.
14.C. Official Newspaper
Description:  A motion was made by _________________, and seconded by_________________, BE IT RESOLVED that _______________be named the official newspaper for 2022.
14.D. Bank Depository
Description:  A motion was made by _________________, and seconded by_________________, BE IT RESOLVED that _______________be named the official bank depository for 2022.
14.E. Investments
Description:  A motion was made by _________________, and seconded by_________________, BE IT RESOLVED that Superintendent Dan Dalchow, Bookkeeper Karen Johnson and the Treasurer of the Board  be authorized to invest available cash on hand from operating funds and the capital expenditure and debt redemption funds as excess cash flow limitations allow. 
BE IT FURTHER RESOLVED that the investments be limited to passbook savings and time investments. 
BE IT FURTHER RESOLVED that Superintendent Dan Dalchow, Bookkeeper
Karen Johnson, and the Treasurer of the Board are also authorized to make wire transfers of school district funds.
14.F. Official Law Firm
Description:  A motion was made by _________________, and seconded by_________________, BE IT RESOLVED that _______________be named the official lawfirms for 2022.
14.G. Member ______________________ introduced the following resolution and moved its adoption:

RESOLUTION DIRECTING THE ADMINISTRATION TO MAKE RECOMMENDATIONS FOR REDUCTIONS IN PROGRAMS AND POSITIONS AND REASONS THEREFORE:    

WHEREAS, the financial condition of the school district dictates that the school board may have to reduce expenditures, and

WHEREAS, there may be a reduction in state aid payments, and,

WHEREAS, this reduction in expenditure and decrease in state aid revenue must include discontinuance of positions and discontinuance or curtailment of programs, and

WHEREAS, a determination must be made as to which teachers’ contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions,     

 BE IT RESOLVED by the School Board of Independent School District No. 592, as follows: That the School Board hereby directs the Superintendent of Schools and administration to consider the discontinuance of programs or positions to effectuate economies in the school district and reduce expenditures and, as a result of enrollment, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions.

The motion for the adoption of the foregoing resolution was duly seconded by Member _________________________ and upon vote being taken thereon, the following voted in favor thereof:  ____________________ 

And the following voted against the same: __________________________

Whereupon said resolution was declared duly passed and adopted.
14.H. Set School Board Meeting Dates and Times for 2022.
Description:  A motion was made by _________________, and seconded by_________________, BE IT RESOLVED that the Climax Shelly Regular School Board Meetings will be held on the 3rd Monday of the month at 6 PM in the Climax Shelly Board room for 2022.
14.I. A motion was made by______________, seconded by___________________________ BE IT RESOLVED to approve 3rd reading the following policies: 206, 214.  
14.J. A motion was made by______________, seconded by___________________________ BE IT RESOLVED to approve upon first reading the following policies: 201, 202, 203, 203.2, 204, 205, 207, 208, 209, 210, 211, 212, 213,  This motion, made by Board Member ______________ and seconded by Board Member ________________, 
14.K. A motion was made by______________, seconded by___________________________ BE IT RESOLVED to approve the review but no change for the following policies: 203.6, 203.1.
15. ADJOURN

A motion was made by______________, seconded by___________________________ BE IT RESOLVED to adjourn the meeting at ___________ pm.

 

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