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January 20, 2021 at 6:00 PM - Regular Meeting

Agenda
1. CALL TO ORDER
Description:  Time:_____________
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Description:  Board: Bradley Erickson, Toscha Larson, Jayne Nesvig, Molly Paulsrud, Beth Rarick, Scott Swanson, and Vance Thoreson
Administration: Superintendent Michael Underwood, K-12 Principal Dave Rufsvold, Business Manager Karen Johnson
Staff and visitors in attendance:
4. INSTALLATION OF BOARD MEMBERS
4.A. OATH OF OFFICE

I swear/affirm that I will support the Constitution of the United States and of this state, and that I will discharge faithfully the duties of the office of school board member of Independent School District No. 592 to the best of my judgment and ability.

Brad Erickson
Molly Paulsrud
Beth Rarick
Scott Swanson
5. ELECTION OF CHAIRPERSON: 2021
5.A. Nomination:Board Chair: 2020-Brad Erickson
A motion was made by _________________, and seconded by___________________BE IT RESOLVED to appoint ________ as School Board Chair for 2021.
6. APPOINTMENT OF BOARD POSITIONS: 2021
6.A. 2020: Vance Thoreson
VICE-CHAIRPERSON
Nominations:
_________________________________________
A motion was made by _________________, and seconded by____________, BE IT RESOLVED to appoint ________ as School Board Vice-Chair for 2021

2020: Beth Rarick
TREASURER 
Nominations:
_________________________________________
A motion was made by _________________, and seconded by_________________BE IT RESOLVED to appoint ________________________ as School Board Treasurer for 2021.

2020: Toscha Larson
CLERK
Nominations:
__________________________________________
A motion was made by _________________, and seconded by_________________
BE IT RESOLVED to appoint ________________________ as School Board Clerk for 2021.

2020:  Jayne Nesvig, Molly Paulsrud
DIRECTORS
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED to appoint ________, ________, ________ and ________ as Directors for 2021.

REGULAR MEETING DATES:
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED that the regular Board of Education monthly meeting date be the _______________ of every month at _______ in the Board/Multi-Purpose Room.

2. COMMITTEE ASSIGNMENTS

2020: Molly Paulsrud
AREGION 8 MSHSL SCHOOL BOARD REPRESENTATIVE:
Nominations:
_____________________________
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED to appoint ________________________ as Region 8 MSHSL School Board Representative for 2021.

2020: Vance Thoreson
B. MSBA LEGISLATIVE REPRESENTATIVE:
Nominations:
________________________________________________
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED to appoint ________________________ as MSBA Legislative Representative for 2021.

2020: Jayne Nesvig
C. CONTINUING EDUCATION COMMITTEE:
Nominations:
________________________________________________
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED to appoint ________________________ and ____________________________ as Continuing Ed Committee members for 2021.

2020: Brad Erickson. Toscha Larson, Beth Rarick
D. NEGOTIATION COMMITTEE:
1. _______________________________________
2. _______________________________________
3. _______________________________________:
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED to appoint ________________________, ____________________________, and ____________________ as Negotiations Committee members for 2021.

2020: Toscha Larson, Jayne Nesvig
E. ANNUAL REPORT ON WORLD'S BEST WORKFORCE:
Nominations:
________________________________________________
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED to appoint ___________ as School Board representative on the Worlds Best Workforce planning team for 2021.

2020: Brad Erickson, Vance Thoreson
F. TRANSPORTATION COMMITTEE
1. ___________________________________________________
2.  ___________________________________________________
Nominations:
________________________________________________
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED to appoint ________________________ and ____________________________ as Transportation Committee members for 2021.

2020: Jayne Nesvig, Molly Paulsrud
G. TECHNOLOGY COMMITTEE– NW LINKS REPRESENTATIVE:
1.____________________________________________________
2.____________________________________________________
Nominations
___________________________________
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED to appoint ________________________ and ____________________________ as Technology Committee members for 2021.

The Exponent (EGF) was the official
newspaper for 2020.
H. OFFICIAL NEWSPAPER:
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED that _______________be named the official newspaper for 2021.


I. BANK DEPOSITORY:
A motion was made by _________________, and seconded by________________, BE IT RESOLVED that _________________________be named as the official depositories for 2021
Recommendation:First Community Federal Credit Union, Wells Fargo Bank, 1st National Bank of
Minneapolis and Minnesota School Liquid Asset Fund.

J. INVESTMENTS:
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED that Superintendent Michael Underwood, Bookkeeper Karen Johnson and the Treasurer of the Board  be authorized to invest available cash on hand from operating funds and the capital expenditure and debt redemption funds as excess cash flow limitations allow. 
BE IT FURTHER RESOLVED that the investments be limited to passbook savings and time investments. 
BE IT FURTHER RESOLVED that Superintendent Michael Underwood, Bookkeeper
Karen Johnson, and the Treasurer of the Board are also authorized to make wire transfers of school district funds.

2020: Toscha Larson, Molly Paulsrud, Beth Rarick
K. SPORTS CO-OP REPRESENTATIVE       
A motion was made by _________________, and seconded by_______________, BE IT RESOLVED to appoint ________________________ as the Sports Co-op representatives for 2010

2020: Toscha Larson, Beth Rarick, Vance Thoreson
L. Building CommitteeA motion was made by _________________, and seconded by _______________, BE IT RESOLVED to appoint ________________________ and ____________________________ as building committee members for 2021

2020: Brad Erickson
M. HOT LUNCH REVIEW HEARING OFFICER
A motion was made by _________________, and seconded by _______________, BE IT RESOLVED to appoint ___________ as Lunch Review Officer for 2021
7. VISITORS COMMENTS OR REQUESTS TO BE PLACED ON AGENDA - Chairman will assign a position on the Agenda for topics not included on this Agenda.
8. APPROVE OR MODIFY AGENDA
Description:  MOTION BY______________SECOND BY__________________________
BE IT RESOLVED that the Agenda be approved as presented.
(If anyone has another topic to bring up at the meeting it should be stated now, and if added by unanimous approval, then it will be given an agenda number by the Chairman.)
8.A. APPROVAL OF THE MINUTES
Description:  .
8.A.1. A motion was made by _________________, and seconded by____________________, BE IT RESOLVED that the Board approve the minutes of the regular meeting of December 21, 2020 as presented.
8.A.2. A motion was made by _________________, and seconded by____________________, BE IT RESOLVED that the Board approve the minutes of the Truth-in-Taxation meeting of December 21, 2020 as presented.
9. DISCUSSION ITEMS
9.A. Covid update
9.B. Meet and Confer Summary
9.C. Staffing update/ questions for next year
9.D. Bus purchase 2021-2022
9.D.1. Bus Order
9.E. Storage
9.F. Main Office update
10. SUPERINTENDENT REPORT
10.A. Return to school
10.B. Insurance bid for 2021-2023 school years
10.C. Staff relocations
10.D. Superintendent Surgery
11. PRINCIPAL REPORT
12. COVID PROGRAM COORDINATOR REPORT
13. ATHLETIC DIRECTOR REPORT
14. FINANCIAL REPORTS AND CLAIMS
14.A. A motion was made by______________, seconded by ________________.  BE IT RESOLVED that End of the Month checks totaling $26,266.09 for the following checks #40565 to #40575 be approved as presented, monthly Board Bills for checks #40576 to #40601 totaling $34,121.13.  There were no student fund checks.  Wire payments totaled $83,327.86 for the month.  There were no voided checks.  The board report is for checks listed for Fund 1 (General Fund) and Fund 2 (Hot Lunch).
14.B. Treasurer's Report
15. OLD BUSINESS-NONE
16. NEW BUSINESS
16.A. Member ______________________ introduced the following resolution and moved its adoption:

RESOLUTION DIRECTING THE ADMINISTRATION TO MAKE RECOMMENDATIONS FOR REDUCTIONS IN PROGRAMS AND POSITIONS AND REASONS THEREFORE:    

WHEREAS, the financial condition of the school district dictates that the school board may have to reduce expenditures, and

WHEREAS, there may be a reduction in state aid payments, and,

WHEREAS, this reduction in expenditure and decrease in state aid revenue must include discontinuance of positions and discontinuance or curtailment of programs, and

WHEREAS, a determination must be made as to which teachers’ contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or
fringe benefits in effecting discontinuance of positions,     

 BE IT RESOLVED by the School Board of Independent School District No. 592, as follows: That the School Board hereby directs the Superintendent of Schools and administration to consider the.discontinuance of programs or positions to effectuate economies in the school district and reduce expenditures and, as a result of enrollment, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions.

The motion for the adoption of the foregoing resolution was duly seconded by Member _________________________ and upon vote being taken thereon, the following voted in favor thereof:  ____________________ 

And the following voted against the same: __________________________

Whereupon said resolution was declared duly passed and adopted.
 
16.B. A motion was made by _______, and seconded by ________, BE IT RESOLVED to amend the 2020-2021 Expenditure and Revenue budgets
16.C. Resolution to Extend Deadline for Leaves Granted by the Families First Coronavirus Recovery Act

WHEREAS, the Families First Coronavirus Recovery Act (FFCRA) required covered employers to provide up to 80 hours of paid emergency sick leave and up to 12 weeks of partially paid expanded family and medical leave, and

WHEREAS, the requirement to provide said leave ended on December 31, 2020, and

WHEREAS, the Consolidated Appropriations Act, 2021 provides the option for covered employers to extend the deadline for eligible employees to use any unused hours/days of leaves defined in the FFCRA through March 31, 2021,

BE IT RESOLVED, Independent School District 592, Climax-Shelly School shall extend the deadline for eligible employees to use any unused hours/days of the FFCRA paid emergency sick leave and partially paid expanded family and medical leave, according to the guidelines outlined in the FFCRA, through March 31, 2021.
Adopted this ________ day of _______________, 2021.
Roll Call Vote
16.D. A motion was made by ________, and seconded by ________, BE IT RESOLVED to accept the resignation of Taylor Gunderson as school custodian, effective January 18, 2021
16.E. A motion was made by ________, and seconded by ________, BE IT RESOLVED to amend the Board Minutes from the November 16, 2020 meeting to accurately reflect the check numbers approved by the Board at the December 21, 2020 regular meeting.
16.F. DONATION
16.F.1. A motion was made by _________________________, seconded by ______________________

WHEREAS, Minnesota Statutes 1238.02, Sub. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated.  In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
WHEREAS, Minnesota Statutes 465.03 provides:  "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor.  Nothing herein shall authorize such acceptance or use for religious or sectarian purposes.  Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and

WHEREAS, every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED, that the School Board of Climax-Shelly, ISD #592, gratefully accepts the following donations as identified below:

Donor: R & K Farms
Item: $1000
Designated Purpose: Boys Basketball jerseys


The vote on adoption of the Resolution was as follows:
Those in favor:
Those against:
Those absent:
Whereupon, said Resolution was declared duly adopted.
17. ADJOURN

A motion was made by______________, seconded by___________________________ BE IT RESOLVED to adjourn the meeting at ___________ pm.

 
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