December 21, 2020 at 6:45 AM - Regular Meeting

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. VISITORS COMMENTS OR REQUESTS TO BE PLACED ON AGENDA - Chairman will assign a position on the Agenda for topics not included on this Agenda.

5. APPROVE OR MODIFY AGENDA

6. APPROVAL OF THE MINUTES

6.A. Meeting Minutes-November 12, 2020

7. DISCUSSION ITEMS

7.A. Covid update (Sarah Reese)

7.B. Return to school plan for January 4, 2021

7.C. Appointment to School Board

8. SUPERINTENDENT REPORT

8.A. Special Election 2021

8.B. Budget update

8.C. Fuel tank addition

9. PRINCIPAL REPORT

10. COVID PROGRAM COORDINATOR REPORT

11. ATHLETIC DIRECTOR REPORT

12. FINANCIAL REPORTS AND CLAIMS

12.A. A motion was made by______________, seconded by ________________.  BE IT RESOLVED that End of the Month checks totaling $24705.99 for the following checks #40512 to #40523 be approved as presented, monthly Board Bills for checks #40524 to #40564 totaling $261,758.11 and monthly Student Activity bills for checks #2272 to #2273 totaling $178.75.  Wire payments totaled $84,180.01 for the month.  There were no voided checks.  The board report is for checks listed for Fund 1 (General Fund), Fund 2 (Hot Lunch), Fund 7 (Debt Redemption) and Fund 21 (Student Activity). 

12.B. Treasurer's Report

13. OLD BUSINESS

14. NEW BUSINESS

14.A. RESOLUTION DECLARING A SCHOOL BOARD VACANCY BECAUSE OF INELIGIBILITY

WHEREAS, the elected school board write in candidate, Kyle Swenson, does not meet the eligibility requirements of being a registered voter to be assume the position as school board member of Independent School District No. 592;

NOW THERE BE IT RESOLVED by the School Board of Independent School District No.592, State of Minnesota, as follow

Pursuant to Minnesota Statute 123B.09, the School Board declares a vacancy and will determine a process to fill the vacancy by appointment.
 

14.B. A motion was made by _________, and seconded by ________, BE IT RESOLVED to appoint Scott Swanson to fill the board seat vacated by Brian Stortroen/Kylee Chandler, with the appointment to be effective at the January Organizational Meeting.

14.C. RESOLUTION ESTABLISHING COMBINED POLLING PLACES FOR MULTIPLE PRECINCTS AND DESIGNATING HOURS DURING WHICH THE POLLING PLACES WILL REMAIN OPEN FOR VOTING FOR SCHOOL DISTRICT ELECTIONS NOT HELD  ON THE DAY OF A STATEWIDE ELECTION

      BE IT RESOLVED by the School Board of Independent School District No 592, State of Minnesota, as follows:

      1. Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for school district elections are those precincts or parts of precincts located within the boundaries of the school district which have been established by the cities or towns located in whole or in part within the school district. The board hereby confirms those precincts and polling places so established by those municipalities.

      2. Pursuant to Minnesota Statutes, Section 205A.11, the board may establish a combined polling place for several precincts for school district elections not held on the day of a statewide election. Each combined polling place must be a polling place that has been designated by a county or municipality. The following combined polling places are established to serve the precincts specified for all school district special and general elections not held on the same day as a statewide election:

Combined Polling Place: 
Climax Community Center
105 W. Broadway
Climax, MN 56523         
                                                                    
"This combined polling place serves all territory in Independent School District No. 592 located in the counties of Polk and Norman, Minnesota, including: the City of Climax; the City of Shelly, the City of Nielsville,  Andover Township, , Hubbard Township, Roome Township,  Scandia Township, Tynsid Township, and Vineland Township, ."

      *3. Pursuant to Minnesota Statutes, Section 205A.09, the polling places will remain open for voting for school district elections not held on the same day as a statewide election between the hours of 3 o'clock pm. and 8 o'clock p.m.

      4. The clerk is directed to file a certified copy of this resolution with the county auditors of each of the counties in which the school district is located, in whole or in part, within thirty (30) days after its adoption.

      5. As required by Minnesota Statutes, Section 204B.16, Subdivision 1a, the clerk is hereby authorized and directed to give written notice of new polling place locations to each affected household with at least one registered voter in the school district whose school district polling place location has been changed.  The notice must be a non-forwardable notice mailed at least twenty-five (25) days before the date of the first election to which it will apply.  A notice that is returned as undeliverable must be forwarded immediately to the appropriate county auditor, who shall change the registrant’s status to "challenged" in the statewide registration system.

(If a combined polling place is changed, the change must be adopted at least ninety (90) days prior to the first election where it will be used unless that polling place has become unavailable for use.)  This date is December 21, 2020 for an election on November 2, 2021.

Note: A resolution similar to this model resolution must be adopted by December 31 of each year, and the combined polling places specified shall be the combined polling places for the following calendar year.
 

14.D. A. motion was made by ________, and seconded by ________, BE IT RESOLVED to approve the final Revenue and Expenditure budgets for fiscal year 2021

14.E. A motion was made by__________________, seconded by ____________________, BE IT RESOLVED that the Final Tax Levy and Certification for Taxable Payable 2021 be approved and submitted to Polk and Norman Counties and the Minnesota Department of Education  by the Superintendent at $614,080.53. A roll call vote is required for this motion.

14.F. DONATION

15. ADJOURN

A motion was made by______________, seconded by___________________________ BE IT RESOLVED to adjourn the meeting at ___________ pm.