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January 22, 2020 at 6:00 PM - Regular Meeting

Agenda
1. CALL TO ORDER
Description:  Time:_____________
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Description:  Board: Bradley Erickson, Toscha Larson, Jayne Nesvig, Molly Paulsrud, Beth Rarick, and Vance Thoreson
Administration: Superintendent Michael Underwood, K-12 Principal Art Meyer
Staff and visitors in attendance:
4. ELECTION OF CHAIRPERSON: 2020
4.A. Nomination
A motion was made by _________________, and seconded by___________________BE IT RESOLVED to appoint ________ as School Board Chair for F.Y. 2020.
5. VISITORS COMMENTS OR REQUESTS TO BE PLACED ON AGENDA - Chairman will assign a position on the Agenda for topics not included on this Agenda.
6. APPROVE OR MODIFY AGENDA
Description:  MOTION BY______________SECOND BY__________________________
BE IT RESOLVED that the Agenda be approved as presented.
(If anyone has another topic to bring up at the meeting it should be stated now, and if added by unanimous approval, then it will be given an agenda number by the Chairman.)
6.A. A motion was made by _________________, and seconded by ____________________, BE IT RESOLVED that the Board approve the agenda of the January 22, 2020 Regular Board Meeting as presented/amended.
Description:  Agenda approval
7. APPROVAL OF THE MINUTES
Description:  .
7.A. A motion was made by _________________, and seconded by____________________, BE IT RESOLVED that the Board approve the minutes of the regular meeting of December 16, 2019 as presented.
Description:  Regular meeting minutes
7.B. A motion was made by _________________, and seconded by____________________ , BE IT RESOLVED that the Board approve the minutes of the Truth in Taxation meeting of December 16, 2019 as presented.
8. DISCUSSION ITEMS
8.A. Superintendent letter of request to negotiate contract
8.B. Certified staff negotiation update
8.C. E-Learning (Continue discussion from previous board meeting)
8.D. Removal of flagpole in middle of the street
8.E. Behavior Matrix, After-School Detention, Closed campus, grades 7-11 
8.F. Open Board seat
8.G. Norman County West auction

https://www.k-bid.com/auction/31594 
https://www.k-bid.com/auction/31658 
9. SUPERINTENDENT REPORT
9.A. Construction update
9.B. National School Lunch Program Equipment Competitive Grant
10. PRINCIPAL REPORT
11. ATHLETIC DIRECTOR REPORT
12. FINANCIAL REPORTS AND CLAIMS
12.A. A motion was made by____________, seconded by _____________, BE IT RESOLVED that End of the Month checks totaling $6023.70 for the following checks #51247 to #51254 be approved as presented and monthly Board bills for checks #40006 to #40053 totaling $259,740.85. There is one voided check (51197) for $255.00. The board report is for checks listing for Fund 1 (General Fund), Fund 2 (Hot Lunch), Fund 4 (Community Education), Fund 21 (Student Activity) and Fund 6 (Construction).
12.B. Treasurer's Report
12.B.1. Financial Information 2018        2019

MN Liquid Asset Fund:      $3,965,132.65   $3,028,839.03
Checkbook Balance:        $732,313.72      $49,106.03 
Subtotal: 
Construction:                                     $0.00       $0.00
Grand Total:                         $4,697,446.37    $3,077,945.94               
13. OLD BUSINESS-NONE
14. NEW BUSINESS
14.A. ELECTION OR APPOINTMENT OF OFFICERS: 2020
14.A.1. VICE-CHAIRPERSON
Nominations:
_________________________________________
A motion was made by _________________, and seconded by____________, BE IT RESOLVED to appoint ________ as School Board Vice-Chair for F.Y., 2020

TREASURER 
Nominations:
_________________________________________
A motion was made by _________________, and seconded by_________________BE IT RESOLVED to appoint ________________________ as School Board Treasurer for F.Y. 2020.

CLERK

Nominations:
__________________________________________
A motion was made by _________________, and seconded by_________________
BE IT RESOLVED to appoint ________________________ as School Board Clerk for F.Y. 2020.

DIRECTORS
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED to appoint ________, ________, ________ and ________ as Directors for F.Y. 2020.

REGULAR MEETING DATES:
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED that the regular Board of Education monthly meeting date be the _______________ of every month at _______ in the Board/Multi-Purpose Room.

2. COMMITTEE ASSIGNMENTS


AREGION 8 MSHSL SCHOOL BOARD REPRESENTATIVE:
Nominations:
_____________________________
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED to appoint ________________________ as Region 8 MSHSL School Board Representative for F.Y. 2020.

B. MSBA LEGISLATIVE REPRESENTATIVE:
Nominations:
________________________________________________
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED to appoint ________________________ as MSBA Legislative Representative for F.Y. 2020.

C. CONTINUING EDUCATION COMMITTEE:
Nominations:
________________________________________________
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED to appoint ________________________ and ____________________________ as Continuing Ed Committee members for F.Y. 2020.

D. NEGOTIATION COMMITTEE:
1. _______________________________________
2. _______________________________________
3. _______________________________________:
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED to appoint ________________________, ____________________________, and ____________________ as Negotiations Committee members for F.Y. 2020.

E. ANNUAL REPORT ON WORLD'S BEST WORKFORCE:
Nominations:
________________________________________________
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED to appoint ___________ as School Board representative on the Worlds Best Workforce planning team.

F. TRANSPORTATION COMMITTEE
1. ___________________________________________________
2.  ___________________________________________________
Nominations:
________________________________________________
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED to appoint ________________________ and ____________________________ as Transportation Committee members for F.Y. 2020.

G. TECHNOLOGY COMMITTEE– NW LINKS REPRESENTATIVE:
1.____________________________________________________
2.____________________________________________________
Nominations
___________________________________
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED to appoint ________________________ and ____________________________ as Technology Committee members for F.Y. 2020.

H. OFFICIAL NEWSPAPER:
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED that _______________be named the official newspaper for F.Y. 2020.The Exponent (EGF) was the official
newspaper for FY 20.

I. BANK DEPOSITORY:
A motion was made by _________________, and seconded by________________, BE IT RESOLVED that _________________________be named as the official depositories for F.Y. 2020
Recommendation:First Community Federal Credit Union, Wells Fargo Bank, 1st National Bank of
Minneapolis and Minnesota School Liquid Asset Fund.

J. INVESTMENTS:
A motion was made by _________________, and seconded by_________________, BE IT RESOLVED that Superintendent Michael Underwood, Bookkeeper Kathy Nesvig and the Treasurer of the Board  be authorized to invest available cash on hand from operating funds and the capital expenditure and debt redemption funds as excess cash flow limitations allow.  BE IT FURTHER RESOLVED that the investments be limited to passbook savings and time investments. 
BE IT FURTHER RESOLVED that Superintendent Michael Underwood, Bookkeeper
Kathy Nesvig, and the Treasurer of the Board are also authorized to make wire transfers of school district funds.

K. SPORTS CO-OP REPRESENTATIVE       
A motion was made by _________________, and seconded by_______________, BE IT RESOLVED to appoint ________________________ as the Sports Co-op representatives for FY 2020

L. Building CommitteeA motion was made by _________________, and seconded by _______________, BE IT RESOLVED to appoint ________________________ and ____________________________ as building committee members for F.Y. 2020.

M. HOT LUNCH REVIEW HEARING OFFICER
A motion was made by _________________, and seconded by _______________, BE IT RESOLVED to appoint ___________ as Lunch Review Officer for F.Y. 2020
14.B. BUDGET RESOLUTION FOR 2019-2020

Member ______________________ introduced the following resolution and moved its adoption:

RESOLUTION DIRECTING THE ADMINISTRATION TO MAKE RECOMMENDATIONS FOR REDUCTIONS IN PROGRAMS AND POSITIONS AND REASONS THEREFORE:    

WHEREAS, the financial condition of the school district dictates that the school board may have to reduce expenditures, and

WHEREAS, there may be a reduction in state aid payments, and,

WHEREAS, this reduction in expenditure and decrease in state aid revenue must include discontinuance of positions and discontinuance or curtailment of programs, and

WHEREAS, a determination must be made as to which teachers’ contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or
fringe benefits in effecting discontinuance of positions,     

 BE IT RESOLVED, by the School Board of Independent School District No. 592, as follows: That the School Board hereby directs the Superintendent of Schools and administration to consider the
discontinuance of programs or positions to effectuate economies in the school district and reduce expenditures and, as a result of enrollment, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of
positions.

The motion for the adoption of the foregoing resolution was duly seconded by Member _________________________ and upon vote being taken thereon, the following voted in favor thereof:  ____________________ 
And the following voted against the same: __________________________
Whereupon said resolution was declared duly passed and adopted.

 

 

 
14.C. A motion was made by _______________ and seconded by _____________________, BE IT RESOLVED, to accept the resignation of Brian Stortroen as a member of the School Board and to thank him for his service to the district.
14.D. DONATION
14.D.1. A motion was made by _________________________, seconded by ______________________

WHEREAS, Minnesota Statutes 1238.02, Sub. 6 provides: “The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated.  In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education.”; and
WHEREAS, Minnesota Statutes 465.03 provides:  “Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor.  Nothing herein shall authorize such acceptance or use for religious or sectarian purposes.  Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full.”; and

WHEREAS, every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED, that the School Board of Climax-Shelly, ISD #592, gratefully accepts the following donations as identified below:

Donor: Climax Community Club
Item: $500.00
Designated Purpose: Funding for C-S grades 5-8 to attend the Young Authors Conference in Thief River Falls.

The vote on adoption of the Resolution was as follows:
Those in favor:
Those against:
Those absent:
Whereupon, said Resolution was declared duly adopted.
15. First Reading of Policies 506, 514, 522, 524
16. CLOSED SESSION
Closed session pursuant to Minn. Stat. 13D.05, subs. 2(b) for discussion of student disciplinary issue
17. ADJOURN

A motion was made by______________, seconded by___________________________ BE IT RESOLVED to adjourn the meeting at ___________ pm.

The February meeting of the Climax-Shelly School Board is scheduled for Wednesday, February 19, 2020 at 6:00 pm.

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