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February 25, 2020 at 6:45 AM - Regular Meeting

Agenda
1. CALL TO ORDER
Description:  Time:_____________
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Description:  Board: Bradley Erickson, Toscha Larson, Jayne Nesvig, Molly Paulsrud, Beth Rarick, and Vance Thoreson
Administration: Superintendent Michael Underwood, K-12 Principal Art Meyer
Staff and visitors in attendance:
4. PRESENTATION OF SCHOOL BOARD PLAQUES
5. VISITORS COMMENTS OR REQUESTS TO BE PLACED ON AGENDA - Chairman will assign a position on the Agenda for topics not included on this Agenda.
6. APPROVE OR MODIFY AGENDA
Description:  MOTION BY______________SECOND BY__________________________
BE IT RESOLVED that the Agenda be approved as presented.
(If anyone has another topic to bring up at the meeting it should be stated now, and if added by unanimous approval, then it will be given an agenda number by the Chairman.)
7. APPROVAL OF THE MINUTES
Description:  .
7.A. A motion was made by _________________, and seconded by____________________, BE IT RESOLVED that the Board approve the minutes of the regular meeting of January 22, 2020 as presented.
Description:  Regular meeting minutes
8. DISCUSSION ITEMS
8.A. Summer project-stage (asbestos abatement)
8.B. Update: Tier status
8.C. Update: Grant applications
8.D. School Board picture for yearbook
8.E. Teachers On Call
9. SUPERINTENDENT REPORT
9.A. Elementary door repair
9.B. Frozen sprinkler repair
9.C. Amend 2019-2020 school calendar
9.D. Substitute teacher/Paraprofessional proposal 
10. PRINCIPAL REPORT
11. ATHLETIC DIRECTOR REPORT
12. FINANCIAL REPORTS AND CLAIMS
12.A. A motion was made by____________, seconded by _____________, BE IT RESOLVED that End of the Month checks totaling $28,073.30 for the following checks #40054 to #40069 be approved as presented, monthly Board bills for checks #40070 to #40115 totaling $78,180.82 and monthly Student Activity bills for checks #2235 to #2248 totaling $4,582.03.  Wire payments totaled $82,593.72 for the month. There are two voided checks (50621) for $47.30 and (50835) for $250.00. The board report is for checks listed for Fund 1 (General Fund), Fund 2 (Hot Lunch) and Fund 21 (Student Activity).
12.B. Treasurer's Report
12.B.1. Financial Information 2019              2020
MN Liquid Asset Fund:      $4,190,876.19   $2,774,075.79
Checkbook Balance:        $229,006.99            $101,375.35     
Subtotal: 
Construction:                                     $0.00               $0.00
Grand Total:                         $4,419,883.18             $2,875,451.14      
12.B.1.a. A motion was made by___________________ , seconded by________________________BE IT RESOLVED to accept the Treasurer’s Report as presented
13. OLD BUSINESS-NONE
14. NEW BUSINESS
14.A. DONATION
14.A.1. A motion was made by _________________________, seconded by ______________________

WHEREAS, Minnesota Statutes 1238.02, Sub. 6 provides: “The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated.  In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education.”; and
WHEREAS, Minnesota Statutes 465.03 provides:  “Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor.  Nothing herein shall authorize such acceptance or use for religious or sectarian purposes.  Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full.”; and

WHEREAS, every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;

THEREFORE, BE IT RESOLVED, that the School Board of Climax-Shelly, ISD #592, gratefully accepts the following donations as identified below:

Donor: Sandra & David Nichols (Marcia Nichols memorial)
Item (Amount): $500.00
Designated Purpose:  Climax-Shelly Scholarship fund in memory of Marcia Nichols

Donor: Chuck and Helen Bernhardson
Item (Amount): $500
Designated purpose: Payment towards outstanding lunch accounts

The vote on adoption of the Resolution was as follows:
Those in favor:
Those against:
Those absent:
Whereupon, said Resolution was declared duly adopted.
14.B. A motion was made by _________________, and seconded by_________________, BE IT RESOLVED that Business Manager Karen Johnson  be authorized to invest available cash on hand from operating funds and the capital expenditure and debt redemption funds as excess cash flow limitations allow. BE IT FURTHER RESOLVED that the investments be limited to passbook savings and time investments. BE IT FURTHER RESOLVED that Karen Johnson is also authorized to make wire transfers of school district funds.
14.C. A motion was made by _______________, seconded by ______________, BE IT RESOLVED that the 2019-2020 school calendar be amended by: (1) forgiving October 11, 2019 and December 2, 2019 as  required student attendance/contact days and (2) changing March 20, 2020 and May 22, 2020 from No School for all students to full student attendance/contact days for all students and staff to make up for the days (January 17, 2020 and February 12, 2020) missed due to inclement weather. May 22, will be an early release, with students departing at 1:00 pm and certified staff working a full day. Certified staff will also be required to work on May 26, 2020 to fulfill their contractual obligation.
15. Second Reading of Policies 506, 514, 522, 524
16. ADJOURN

A motion was made by______________, seconded by___________________________ BE IT RESOLVED to adjourn the meeting at ___________ pm.

The March meeting of the Climax-Shelly School Board is scheduled for Monday, March 16, 2020 at 6:45 am.

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