December 11, 2023 at 7:30 PM - Regular Meeting

1. Call to Order at __:__ P.M.

1.A. Pledge of Allegiance

1.B. Roll Call (alphabetical order): Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Jeramy Swenson and Jared VonEnde

Student (non-voting) Representative: Open for SY2023-24

1.C. Administration, Department Heads: Kevin Ricke, Leah Hasson and Stacey Warne

2. Visitor Comments

2.A. Listening Session

Description: 

All speakers are asked to complete the listening session with a Sign-in Card including as much detail as possible and including a printed and/or written copy of your presentation if one is available. The Sign-in Cards are at the table by the entrance door, and anyone who has not called in or emailed the Superintendent, in advance, may complete them now. Please include all requested information on the Sign-in Card so administration can provide follow-up as needed.

This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Badger Community School employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.

Each speaker will have five (5) minutes to speak; speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed.  Please begin your presentation by stating your name and topic only.

In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time tonight to attend this meeting and share your concerns and suggestions.
 

3. Recommendation to add and/or remove items to the agenda by Board Members or School Administrators

 

4. Approval of Agenda

4.A. A motion was made by ____________________ to approve the agenda for the Monday, December 11, 2023 School Board Meeting as presented/amended. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

5. Minutes

5.A. A motion was made by ____________________ to approve the minutes of the Regular School Board Meeting held on Monday, November 13, 2023 as presented/amended. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

6. Consent Agenda

6.A. Pay Bills: A motion was made by ____________________ to approve the payment of bills check #63326 through check #63389 for a total of $76,222.37 as listed as well as approve Purchasing Card electronic payments dated December 4, 2023 and Electronic Fund Transfers as submitted. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

 

6.B. Unpaid Leave Request: A motion was made by ____________________ to accept notification of the Family Medical Leave Act (FMLA) qualifying request from Toia Starren, for approximately March 11, 2024 to Friday, May 24, 2024 for minimum of 53 teacher contract days or up a maximum of twelve weeks if necessary; subject to change. The motion seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

6.C. Head of Buildings and Grounds Resignation: A motion was made by ____________________ to accept the resignation of Striker Hasson, Head of Maintenance and Grounds with last day of employment being Friday, January 5, 2024. The motion seconded by ____________________. 

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Sincere, thank you for 3 years 7 months of service.

At this time, Striker Hasson is not resigning from the Head Football Coach position.

Badger was one of only nineteen K-12 public schools statewide that had successful COVID mitigation strategies to be able to remain open for in-person learning the full entire 2020-2021 school year during the pandemic.

7. Communications

7.A. Building and Grounds Report: Striker Hasson

7.B. Minnesota School Boards Association (MSBA) Annual Leadership Conference January 11-12, 2024 with Early Bird Sessions January 10.

Description:

Five intend to represent Badger ISD 676: 4 out of 6 Badger Board Members plan on attending at this time and  the Superintendent plans to attend as well.
 

7.C. Minnesota Rural Education Association (MREA) online voting instructions for Board of Director Elections to be completed by the December 31 deadline.

7.D. Please complete Region 1 Joint Powers Board Election votes and ensure the Region 1 Office receives the ballots through the mail by December 29, 2023. 

7.E. Schedule a Badger School Board Work Session inviting Baird Finance Team:

Topic: Financial Talking Points Follow Up

Funding Options to Expedite Facilities Needs Improvement and Tax Impact Scenarios
                       
Strategies/Options for Annual Budget for Operational Expenses to address the downward deficit spending pattern and the shrinking fund balance reduction trend?
 
When?           First Choice:  Wed., Dec. 20, 2023 as early as 5:45 p.m.?                        
                      Second Choice: Wed., Jan. 3, 2024 as early as 5:45 p.m.??
 
Who should be invited?      Matthew Rantapaa of Baird Finance; possibly our LTFM Long-term
                                           Facilities Management Plan consult Jason Splett?

7.F. School Board Organizational Meeting scheduled for January 8, 2024

Description:  

Minnesota Statute requires the School Board to elect its officers for the new calendar year at its first regular meeting in January.  The first regular meeting in January is sometimes referred to as an Organizational Meeting.

M.S. 123B.14 states, "On the first Monday of January of each year, or as soon thereafter as practicable, (i.e., next Board meeting in January 2024) the board must meet and organize ..." 

Board members will nominate and elect officers, including: Chair, Vice Chair, Clerk and Treasurer.

Board Approval during the January organizational meeting will also include:  
Designation of official depository for school funds;
Designation of legal counsel [ Law Firm(s) ];
Designation of dates and times for the regular monthly meetings;
Designation of official newspaper;
Committee and/or representative appointment(s)

7.G. Superintendent

7.G.1. Miscellaneous Items to Report by Superintendent

7.H. Dean of Students

7.H.1. Badger National Honor Society (NHS) Induction Ceremony Banquet held on Thursday, November 14

New Inductees (listed in alphabetical order): Aidan Carpenter, Landon Christianson, Taylor Davy, Julia Dostal and Bethanie VonEnde

Current Returning Members (listed in alphabetical order): Jordan Davy, Arianna Grugal, Ada Lee, Jordan Lee, Macy Majer, Ashton Pickhartz and Amelia Wilt

7.H.2. Subsection 32 Instrumental and Vocal Solo Contests results from Thursday, November 16 which were held at Lake of the Woods-Baudette School:

Peyton Lee, 9^th Grade Freshman, Soprano, Excellent Rating

Adysen Gregerson, 9^th Grade Freshman,  Mezzo Soprano, Superior Rating

Emily Burkel, 10^th Grade Sophomore, Soprano, Superior Rating and Outstanding Performance Award

Tryg Olson, 10^th Grade Sophomore, Bass, Superior Rating

Aidan Carpenter, 11^th Grade Junior, Bass, Superior Rating. Aidan also performed on the trumpet and earned a Superior Rating. 

Jordan Davy, 12^th Grade Senior, performed on the clarinet, Superior Rating

Arianna Grugal, 12^th Grade Senior, Soprano, Superior Rating

7.H.3. Juniors Bethanie Vonende and Masen Swenson are the Badger nominees for the 2023-2024 ExCEL Award (Excellence in Community, Education and Leadership).

7.H.4. Senior Jordan Lee is the Badger High School's AAA Award Winner (Academics, Arts, and Athletics)

7.H.5. Student Enrollment Report as of December 5; please see attachment

7.H.6. Winter Sports Participation Numbers thus far; please see attachment

7.H.7. Dates of Interest; please see attachment

8. Reports

8.A. Accept Cash Report: A motion was made by _______________ to accept the Cash Report through November 30, 2023, subject to audit. The motion seconded by ________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

 

8.B. Accept November Donations  (THANK YOU):  A motion was made by _______________ to accept the donations listed below.  The motion seconded by ________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Donations:

$100 to National Honor Society (NHS) from Jeff & Bobbi Jenson
 

9. Proposed Resolutions

9.A. Approve Resolution to Designate Polling Place if any school election(s) necessary in 2024: A motion was made by ____________________ , seconded by ____________________ to approve the:

RESOLUTION ESTABLISHING COMBINED POLLING PLACES FOR MULTIPLE PRECINCTS AND DESIGNATING HOURS DURING WHICH THE POLLING PLACES WILL REMAIN OPEN FOR VOTING FOR SCHOOL DISTRICT ELECTIONS NOT HELD ON THE DAY OF A STATEWIDE ELECTION

BE IT RESOLVED by the School Board of Independent School District No.676, State of Minnesota, as follows: 
      
1. Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for school district elections are those precincts or parts of precincts located within the boundaries of the school district which have been established by the cities or towns located in whole or in part within the school district. The board hereby confirms those precincts and polling places established by those municipalities.
      
 2. Pursuant to Minnesota Statutes, Section 205A.11, the board may establish a combined polling place for several precincts for school district elections not held on the day of a statewide election. Each combined polling place must be a polling place that has been designated for use as a polling place by a county or municipality. The following combined polling places are established to serve the precincts specified for all school district special and general elections not held on the same day as a statewide election in the calendar year following the adoption of this resolution: (Set forth each combined polling place explaining which precincts are being served, such as:)      

Combined Polling Place:                                                                                                      
Badger Community Center                                 
111 North Main St                                 
Badger, MN  56714 

This combined polling place serves all territories in Independent School District No. 676 located in the following Precincts:

·    Badger
·    Barnett Township
·    Dieter Township
·    Huss Township
·    Moose Township
·    Nereson Township
·    Pohlitz Township
·    Poplar Grove Township
·    Ross Township
·    Skagen Township
·    Stafford Township
·    Stokes Township
located in Roseau County, Minnesota.

Note: See Section 2.3.2 of the Election Manual regarding changing polling places in the case of an emergency or if the polling place is no longer available.
       
*3. Pursuant to Minnesota Statutes, Section 205A.09, the polling places will remain open for voting for school district elections not held on the same day as a statewide election between the hours of 7:00 o'clock a.m. and 8:00 o'clock p.m.       
Note: See Section 3.6 of the Election Manual regarding certain restrictions on voting hours. 
      
4. The clerk is directed to file a certified copy of this resolution with the county auditors of each of the counties in which the school district is located, in whole or in part, within thirty (30) days after its adoption. 
     
5. As required by Minnesota Statutes, Section 204B.16, Subdivision 1a, the clerk is hereby authorized and directed to give written notice of new polling place locations to each affected household with at least one registered voter in the school district whose school district polling place location has been changed.  The notice must be a nonforwardable notice mailed at least twenty-five (25) days before the date of the first election to which it will apply. A notice that is returned as undeliverable must be forwarded immediately to the appropriate county auditor, who shall change the registrant’s status to “challenged” in the statewide registration system. 

Note - (If a combined polling place is changed, the change must be adopted at least ninety (90) days prior to the first election where it will be used unless that polling place has become unavailable for use.)

Note: This resolution must be adopted by December 31 of each year, and the combined polling places specified shall be the combined polling places for the following calendar year. 

Roll Call Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.B. 2023 Payable 2024 School Tax Levy: A motion was made by ____________________ to approve the certification of the final amount to be levied in 2023 to be collected in 2024 is set at $512,805.57 which is the maximum levy limitation amount.  The motion seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

The amount of $512,805.57 represents the overall school tax levy increasing by $98,806.42 or +23.87% change compared to the previous year.

9.C. WBWF: A motion was made by ____________________ to adopt the 2022-2023 World's Best Workforce Report for submission to MDE. The motion seconded by ____________________ .

Vote: 

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.D. Amendment to 2023-2024 e-Learning Plan: A motion was made by ____________________ to approve the amended e-Learning Plan for 2023-2024 school year as presented.  The motion seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Please refer to the grey-highlighted text in the enclosed attachment.

One teacher per grade level designated to streamline attendance procedures on e-Learning Days.

Original 2023-2024 e-Learning Plan was approved at the Regular July 10, 2023 Badger School Board Meeting, agenda item #9.5

9.E. Advertise for Head of Buildings and Grounds Position: A motion was made by ____________________ to approve advertising for a Head of Buildings and Grounds position.  The motion seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Vacancy due to resignation.

The School District may wish to explore restructuring roles, combining roles with other Department Heads or other schools while adverting for candidates and accepting applications.

 

9.F. Advertise for Long Term Substitute Teacher: A motion was made by ____________________ to approve advertising for a Long Term Substitute for Special Education Teacher beginning during the week of March 4-8, 2024 and teaching through Friday, May 24, 2024 for approximately 58 teacher contract days (subject to change). The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.G. Begin Advertising for next year’s Special Education Teachers: A motion was made by ____________________ to approve advertising for SY2024-2025 Special Education Teachers.  The motions seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

ISD 676 currently employs two Special Education Teachers for one-year contracts, which is the maximum duration allowed by PESLB of MDE with an ‘Out-of-Field Permission’ (OFP) previously known as variance or community expert.

A teacher can obtain 5 OFPs in a lifetime (additional OFPs may be granted after 5 for good causes). Reminder OFPs granted for SY2020-2021, _____ , SY2022-2023, SY2023-2024 do not count towards the five career lifetime total; however, SY2021-2022 does count.

10. Adjourn: Recommended motion: ____________________ moved to adjourn at _________ PM. The motion seconded by ____________________.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.