January 9, 2023 at 7:30 PM - Regular Meeting

1. Call to Order at __:__ P.M.

1.A. Pledge of Allegiance

1.B. Roll Call (alphabetical order): Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Jeramy Swenson and Jared VonEnde

1.C. Administration, Department Heads: Kevin Ricke, Leah Hasson, Stacey Warne

2. Annual Organization (Re-Organization) of the School Board

2.A. Seat new members: Jamie Isane, Jeramy Swenson and Jared VonEnde:

Ceremonial Oath of Office (Optional)

I affirm that I will support the Constitution of the United States and of this state, and that I will discharge faithfully the duties of the office of school board member of Independent School District No. 676, Badger, Minnesota to the best of my judgment and ability.

Attached acceptance of Office and Required Signed Oath of Office was completed November 18-22, 2022
 

2.B. Organization of School Board

Description:

Minnesota Statute requires the School Board to elect its officers for the new calendar year at its first regular meeting in January. 

After the roll call is taken, an "Acting Chair" (as selected by the Board - typically the previous Chair if "still" on the Board) will request nominations for each officer position of the Board.  Parliamentary procedure does not require a nomination to be seconded. 

Nominations are solicited by asking (three times) for nominations from the floor for each officer position of the Board. 

After all nominations are heard, the acting-Chair will announce that "nominations are closed" and a vote will be taken by requesting "those in favor of ______________ for each officer position of the Board signify by saying "aye" - those opposed signify by saying the same sign "aye".  The candidate with the highest vote total shall be elected to the office.  After the Chair election, the newly elected Chair of the Board shall preside over the nominations and election of the other school board officers. 
 

2.C. Review of School Board Member 4-Year Term Cycles:

January 2021 through December 2024: Jodie Davy, Cari Dostal and Brent Olson

January 2023 through December 2026: Jamie Isane, Jeramy Swenson and Jared VonEnde
 

2.D. Nominations for School Board Chair : _____________________________________

Nominations for School Board Chair : _____________________________________

Nominations for School Board Chair : _____________________________________

Vote:

After all nominations are heard, the Chair will announce that "nominations are closed" and a vote will be taken by requesting "those in favor of ______________ for the position of Chair of the Board signify by saying "aye" - those opposed signify by saying the same sign "aye".  The candidate with the highest vote total shall be elected to the office.

BE IT RESOLVED by a ____ Yes to ____ No vote ballot electing ________________ as School Board Chair for 2023.

2.E. Nominations for School Board Vice Chair : _____________________________________

Nominations for School Board Vice Chair : _____________________________________

Nominations for School Board Vice Chair : _____________________________________

Vote:

After all nominations are heard, the Chair will announce that "nominations are closed" and a vote will be taken by requesting "those in favor of ______________ for the position of Vice-Chair of the Board signify by saying "aye" - those opposed signify by saying the same sign "aye".  The candidate with the highest vote total shall be elected to the office.  

BE IT RESOLVED by a ____ Yes to ____ No vote ballot electing ________________ as School Board Vice Chair for 2023.

2.F. Nominations for School Board Clerk : _____________________________________

Nominations for School Board Clerk : _____________________________________

Nominations for School Board Clerk : _____________________________________

Vote:

After all nominations are heard, the Chair will announce that "nominations are closed" and a vote will be taken by requesting "those in favor of ______________ for the position of Clerk of the Board signify by saying "aye" - those opposed signify by saying the same sign "aye".  The candidate with the highest vote total shall be elected to the office.  

BE IT RESOLVED by a ____ Yes to ____ No vote ballot electing ________________ as School Board Clerk for 2023.

2.G. Nominations for School Board Treasurer : _____________________________________

Nominations for School Board Treasurer : _____________________________________

Nominations for School Board Treasurer : _____________________________________

Vote:

After all nominations are heard, the Chair will announce that "nominations are closed" and a vote will be taken by requesting "those in favor of ______________ for the position of Treasurer of the Board signify by saying "aye" - those opposed signify by saying the same sign "aye".  The candidate with the highest vote total shall be elected to the office.          

BE IT RESOLVED by a ____ Yes to ____ No vote ballot electing ________________ as School Board Treasurer for 2023.

2.H. Designate Official School Newspaper: A motion was made by ____________________ , seconded by ____________________ to approve The Tribune published by Page 1 Publications, Inc. of Greenbush, MN as the designated official school newspaper.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

2.I. Designate Official School Depositories: A motion was made by ____________________ , seconded by ____________________ to approve Border Bank, Citizens State Bank and Minnesota School Districts Liquid Asset Fund as the designated official school depositories.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

2.J. Set the Official School District Mileage Rate to be the same as Internal Revenue Service (IRS) and modified as IRS modifies with coinciding dates:  A motion was made by ____________________ , seconded by ____________________ to approve the current IRS rate of $0.65.5 or 65 1/2 cents per mile as of January 1, 2023 and to modify as IRS modifies with coinciding dates.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

New rate is up 3 cents per mile compared to the previous midyear July increased mileage rate of $0.625 or 62 1/2 cents per mile.

2.K. Set Official School Board Monthly Meeting Date and Time: A motion was made by ____________________ , seconded by ____________________ to approve the second Monday of each month at 7:30 p.m. to be the official School Board regular monthly meeting date and time, unless otherwise noted.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

2.L. To set School Board Director Compensation same as last year: A motion was made by ____________________ , seconded by ____________________ to approve $95 per meeting for the Board Chair and $85 per meeting for all other School Board Members as well as approving $190 for the Board Chair and $170 for all other School Board members for meetings lasting in duration over 4 hours as the official School Board Meeting per diem.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

2.M. Designate Business Manager Accountant the authority to make electronic fund transfers as needed: A motion was made by ____________________ , seconded by ____________________ to approve the authorization for Leah Hasson, Business Manager Accountant, to make electronic fund transfers as needed.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

2.N. Designate Legal Counsel : A motion was made by ____________________ , seconded by ____________________ to designate both Rupp, Anderson, Squires & Waldspurger, P.A. or Pemberton Law as School District Legal Counsel. Such designation shall allow the Superintendent and the School Board Chair to engage with either law firm on immediate need, with compensation on a fee for service basis only.  

Vote:


BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Attorney John Edison with Rupp, Anderson, Squires & Waldspurger (RASW Law) has provided legal services for Badger School in previous years.

Attorney Josh Heggem of Pemberton Law out of the Fergus Falls office has provided legal services for Badger School in previous years.  Attorney Kristi Hastings, also with Pemberton Law, has good references.
 

3. Visitor Comments

3.A. Listening Session

Description: 

All speakers are asked to complete the listening session with a Sign-in Card including as much detail as possible and including a printed / written copy of your presentation if one is available. The Sign-in Cards are at the table by the entrance door, and anyone who has not called in or emailed the Superintendent, in advance, may complete them now. Please include all requested information on the Sign-in Card so administration can provide follow-up as needed.

This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Badger Community School employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.

Each speaker will have five (5) minutes to speak; speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed.  Please begin your presentation by stating your name and topic only.

In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time tonight to attend this meeting and share your concerns and suggestions.

4. Recommendation to add and/or remove items to the agenda from Board Members or School Administrators

5. Approval of Agenda

5.A. A motion was made by ____________________ , seconded by ____________________ to approve the agenda for the Monday, January 9, 2023 Regular School Board Meeting as presented/amended.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

6. Minutes

6.A. A motion was made by ____________________ , seconded by ____________________ to approve the minutes of the Regular School Board Meeting held on Monday, December 12, 2022 as presented/amended.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

7. Consent Agenda

7.A. Rotation of 2023 Board Bill (auditing committee) Assignment Schedule

Description:

A Board Member will be partnered with another Board Member throughout the 2023 calendar year to review bills prior to each regular board meeting. 


Review the attached schedule and please let me know if you have any conflicts.  See attached.
 

7.B. Pay Bills: A motion was made by ____________________ , seconded by ____________________ to approve the payment of bills check #62549 through check #62603 for a total of $169,215.51 as listed; and also approve Purchasing Card electronic payments dated January 3, 2023 and Electronic Fund Transfers as submitted.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

7.C. Appoint Committee Members List as a Whole:

Staff Development Committee: ____________________________
Technology Committee:  ____________________________
Safety Committee: ____________________________
Strategic Planning Committee: ____________________________
Continuing Ed Committee: ____________________________
Crisis Planning Committee: ____________________________
Scholarship Committee: ____________________________
MSHSL Rep: ____________________________
Joint Sports Board: ____________________________
NWRIC Board: ____________________________
NWRIC Alternative: ____________________________
Legislative Liaison: ____________________________
Meet & Confer: ____________________________

A motion was made by ________________ , seconded by ________________ to approve the appointed list of committee members appointments as a whole.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:
School Committee Appointments from 2022 are listed below:
Staff Development Committee: Cari Dostal
Technology Committee:  Cari Dostal and Jodie Davy
Safety Committee: Brent Olson
Strategic Planning Committee: All Board Members
Continuing Ed Committee: Jodie Davy
Crisis Planning Committee: Jamie Isane and Jeramy Swenson
Scholarship Committee: Jodie Davy
MSHSL Rep: Jeramy Swenson
Joint Sports Board: Jamie Isane, Brent Olson abd Jeramy Swenson
NWRIC Board: Carol Rhen
NWRIC Alternative: Jamie Isane
Legislative Liaison: Carol Rhen
Meet & Confer: Jamie Isane, Brent Olson and Jeramy Swenson

 

8. Communications

8.A. Building and Grounds: Attached report prepared by Striker Hasson

8.B. Employer Group Health Insurance for Employees Mandatory Two-Year Bid Cycle ~ timeline attached

 

8.B.1. BEA Reps at initial opening of group health insurance proposals: A motion was made by ________________ , seconded by ________________ to approve up to three representatives from the Badger Education Association of Teachers to be present at the initial opening of group insurance proposals in accordance with MS Chapter 471.6161 (Health Insurance and Transparency Act).

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

8.B.2. PEIP Notice from BEA: A motion was made by _______________ , seconded by ________________ to accept the letter of intent to preserve it eligibility rights to participate in Public Employees Insurance Program (PEIP), pursuant MS 43A.316.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

8.C. Letter of intent to Commence Negotiating the 2023-2025 Agreement with BEA and copy sent to Bureau of Mediation: A motion was made by ________________ , seconded by ________________ to accept the Notice of Intent from Badger Education Association of Teachers to explore commencing negotiations.  Please refer to the attached notice and the companion notice sent to the State Bureau of Mediation to explore interest-based bargaining.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 
Description:  Please see attachments.

Please note: the District has no obligation to commence negotiations prior to April 1, 2023 (Article XVI Duration  >  Section 1 Term and Reopening Negotiations  >  excerpt extracted from page 27 of 28 of BEA Agreement)
 

8.D. Superintendent

8.D.1. Nomination for School Board Representatives to Serve on Northwest Regional Development Commission – Optional – Nomination Sheet attached  

8.D.2. Minnesota School Board Association Annual Leadership Conference January 11-13, 2023 ~ Minneapolis Convention Center.

8.D.3. Paraprofessional Recognition Week January 23-27, 2023

Description:  

Paraprofessionals work in a variety of positions in our school, including, but not limited to, instructional assistants, pupil support assistants, special education paraprofessionals, lunch room and playground assistants, hall monitors, bus monitors, media center assistants, drivers and family liaisons.

Thank you for all each of you do to meet student needs and doing your part to make sure our school runs smoothly.
 

8.D.4. Schedule a Meet & Confer date/time with Badger Education Association of Teachers

Description:

What is Meet and Confer? Employees discuss matters relating to their employment which are not contract terms and conditions of employment.

Explore a morning 7:00 AM before school meeting?
 

8.E. Dean of Students

8.E.1. Student Enrollment at the start of January

8.E.2. Martin Luther King, Jr.  Professional Development Day - Monday, January 16 with hour-long remote distance-learning sessions that begin at 8:30am, 9:40am and 10:50am.  There are different sessions and each will be recorded; therefore, courses are available for two weeks after the live sessions.  These Continuing Education Units (CEU clock hours) are required for teacher re-licensure.

8.E.3. Upcoming Dates of Interest

9. Reports

9.A. Accept Cash Report: A motion was made by _______________ , seconded by ________________ to Accept the Cash Report through December 31, 2022 subject to audit.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

9.B. Accept Fiscal Quarter 2 Budget Report: A motion was made by _______________ , seconded by ________________ to accept the attached Badger School District FY 23 Budget Second Quarter report subject to audit.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.C. Accept December Donations (THANK YOU): A motion was made by _______________ , seconded by ________________ to accept the donations listed below:

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Donations:

$75 for Badger School library books donated by Paulette Christianson

$25 anonymous donation for Badger School library books
 

9.D. Badger School District Budget to Actual Expenditure Report.

Description:  As requested by the Board in previous fiscal years, this document will be provided on a monthly basis.

The budget consists of 4 fund balances:
01 General Fund
02 Food Service
04 Community Services
08 Scholarships

* see attached

10. Proposed Resolutions

10.A. Curriculum, Programs and Personnel Adjustments: A motion was made by ________________ , seconded by ________________ to adopt the Resolution Directing Superintendent to Make Recommendations for Adjustments in Curriculum, Programs, and Staff for the following school year, if needed.

Resolution Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Jeramy Swenson and Jared VonEnde

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

10.B. Student Rep: A motion was made by ________________ to approve high school senior Talisha Hamann as a student non-voting representative on the Badger School Board during the remainder of the 2022-2023 academic year.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

10.C. Dissolve Cross Country Cooperative with Roseau: A motion made by ____________________ to dissolve the MSHSL Boys’ and Girls’ Cross Country Running Cooperative with Roseau High School beginning with the 2023-2024 school year. The motion seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

No (zero) Badger cross country participants since Fall 2020; recommend short-term to dissolve co-op. The possibility remains open to re-establish the cross county co-op in the future.

If Badger students with an interest in cross country running change in the future, we are welcome to approach Roseau High School.
 

10.D. Amended Rate of Pay for Third Grade Teacher Mid-Year Hire: A motion made by ________________ to approve daily rate pay of $139.20 for Carly Mekash while waiting for issuance of Minnesota Teacher License retroactive to January 3, 2023. Upon issuance of a Minnesota teaching license through the Minnesota Professional Educator Licensing and Standards Board (PELSB), the daily rate of pay will be $249.28 plus pro-rated benefits per Badger Ed. Assoc. Teacher Agreement contingent upon appropriate licensure.  The motion seconded by  ________________. 
 
Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Another licensed MN teacher will also need to be in the classroom short term.  

Daily rate of pay while MN Teacher License pending:
$139.20 = Non-Certified Step 13 at $17.40 x 8 hours per day (closest hourly rate to short call substitute teacher pay)

Daily rate of pay upon Issuance of MN Teacher's License:
$249.28 = Salary Schedule [Step 0, Lane BA 0] $44,870 divided by 180 teacher contract days previously approved at

Ms. Mekash was originally approved for hire at the June 13, 2022 Badger School Board Meeting - Agenda Item #9.9 - contingent upon appropriate licensure through Minnesota Professional Educator Licensing and Standards Board (PELSB) by January 2, 2023.

 

10.E. Accept Bus Driver Regular Route Resignation: A motion was made by ____________________ to accept the resignation of Ed Walsh, regular daily route bus driver effective January 4, 2023. The motion seconded by ____________________. 

Vote: 

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

A sincere thank you for 22 years of daily bus route driving!

Mr. Walsh would like to transition to serving as a substitute driver and event driver. Again, please read the enclosed resignation letter for more details due to the fact this is not a retirement letter.
 

10.F. LTS Bus Driver:  A motion was made by ____________________ to approve the hire of Carla Sunsdahl as Long Term Substitute Bus Driver for the remainder of the 2022-2023 school year from January 5, 2023 to Friday, May 26, 2023. The motion seconded by ____________________. 

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Transportation Director Tom Dostal and Superintendent Kevin Ricke recommend hiring Carla Sunsdahl.

This would be her second long-term substitute bus driver position with Badger during this current 2022-2023 school year.  She previously drove the Bus #1 route earlier in the school year from September 6 to November 30 for a different bus driver.
 

10.G. Begin Advertising for Sp Ed Teachers for next academic year: A motion was made by ____________________ to approve advertising for Special Education Teachers for SY2023-2024.  Seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

ISD 676 currently employs two Special Education Teachers for one-year contracts, which is the maximum duration allowed by PESLB of MDE for ‘Out-of-Field Permission’ previously known as variance or community expert.
 

11. Adjourn: Recommended motion: ____________________ moved to adjourn at _________ PM. Motion seconded by ____________________.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.