December 12, 2022 at 7:30 PM - Regular Meeting

1. Call to Order at __:__ P.M.
 

1.A. Pledge of Allegiance
 

1.B. Roll Call (alphabetical order): Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson
 

1.C. Administration and Department Heads:
 

2. Visitor Comments
 

2.A. Listening Session

Description: 

All speakers are asked to complete the listening session Sign-in Card including as much detail as possible and including a printed / written copy of your presentation if one is available. The Sign-in Cards are at the table by the entrance door, and anyone who has not called in or emailed the Superintendent, in advance, may complete them now. Please include all requested information on the Sign-in Card so administration can provide follow-up as needed.    

This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Badger Community School employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.

Each speaker will have five (5) minutes to speak; speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed.  Please begin your presentation by stating your name and topic only.

In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time tonight to attend this meeting and share your concerns and suggestions.
 

3. Recommendation to add and/or remove items to the agenda from Board Members or School Administrators
 

4. Approval of Agenda
 

4.A. A motion was made by ____________________ to approve the agenda for the Monday, December 12, 2022 Regular School Board Meeting as presented/amended. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

5. Minutes
 

5.A. A motion was made by ____________________ to approve the minutes of the Regular School Board Meeting held on Monday, November 21, 2022 as presented/amended. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

6. Consent Agenda
 

6.A. Pay Bills: A motion was made by ____________________ to approve the payment of bills check #62439 through check #62548 for a total of $117,133.99 as listed and approve Purchasing Card electronic payments dated December 2, 2022 and Electronic Fund Transfers as submitted. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

7. Communications

7.A. Building and Grounds: Striker Hasson

7.B. Region 1 Joint Powers Board ballot to vote for three vacancies
 

7.C. Badger's own Carol Rhen will be a President's Award recipient to be recognized at the Minnesota School Boards Association (MSBA) awards program to be held on Thursday, January 12, 2023.

Description:

Recognition is based on completing 300 or more hours of attendance at MSBA-sponsored meetings and activities.

Carol Rhen has also served as a Delegate of Assembly Representative for northwestern Minnesota since 2014 at the state level.

Carol Ren has served on the Badger Board of Education for twelve years, from 2011 to 2022.
 

7.D. Badger's own Jodie Davy will be a Director's Award recipient to be recognized at the Minnesota School Boards Association (MSBA) awards program to be held on Thursday, January 12, 2023.

Description:

Recognition is based on completing 100 or more hours of attendance at MSBA-sponsored meetings and activities within a four-year period of time.
 

7.E. (MSBA) Minnesota School Boards Association In-Person Leadership Conference January 12-13, 2023

Description:

Five intend to represent Badger ISD 676: 3 out of 6 Badger members plan on attending at this time, the Superintendent plans on attending at the time, as well as award recipient honoree Carol Rhen plans to attend as well.

Thank you to newly elected Member Jared VonEnde for completing Phase I: Learning to Lead - School Board Basics Training held on Dec. 7.

Newly elected Member Jared VonEnde is also registered for Phase II: Leadership Foundations - School Finance and Management Training, to be held on Dec. 14 and Dec. 21.
 

7.F. Review of Badger School District Revised 2022 - 2023 Budget for upcoming agenda item #9.3

Description: 

Budget details projected Expenditures and Revenues for FY 23
*see attached
 

7.G. School Board Organizational Meeting scheduled for January 9, 2023

Description:  

Minnesota Statute requires the School Board to elect its officers for the new calendar year at its first regular meeting in January.  The first regular meeting in January is sometimes referred to as an Organizational Meeting.

M.S. 123B.14 states, "On the first Monday of January of each year, or as soon thereafter as practicable, (i.e., next Board meeting in January 2023) the board must meet and organize ..." 

Board members will nominate and elect officers, including: Chair, Vice Chair, Clerk and Treasurer.

Board Approval during the January organizational meeting will also include:  
Designation of official depository for school funds;
Designation of legal counsel [ Law Firm(s) ];
Designation of dates and times for the regular monthly meetings;
Designation of official newspaper;
Committee and/or representative appointment(s)

7.H. Device Check Up Appointment:   Each School Board Member please make arrangements with Valerie Truscinski, Technology Coordinator, to do a tech-check on the school laptop issued to you as well as any necessary email system updates. 

7.I. Superintendent

7.I.1. Miscellaneous Items to Report by Superintendent
 

7.J. Badger School District Budget to Actual Expenditure Report.

Description:  As requested by the Board in previous fiscal years, this document will be provided on a monthly basis.

The budget consists of 4 fund balances:
01 General Fund
02 Food Service
04 Community Services
08 Scholarships

* see attached

7.K. Dean of Students

7.K.1. Student Enrollment as of December 8

7.K.2. MSHSL AAA and ExCEL Nominees:

Seniors Raegen Maahs and Gabe Warne are the selections for Badger High School's AAA Award Winner (Academics, Arts and Athletics)

Juniors Ada Lee and Ashton Pickhartz are the selections for ExCEL Award (Excellence in Community, Education and Leadership) 

We are proud of these students and their accomplishments.
 

7.K.3. Upcoming Events and Dates of Interest - please see attachment

7.K.4. Future Status of Sports Co-op for Cross Country with Roseau School District

8. Reports

8.A. Accept Cash Report: A motion was made by _______________ to Accept Cash Report through November 30, 2022 subject to audit. The motion seconded by ________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

8.B. Accept Donations received in November (THANK YOU): A motion was made by _______________ to accept the donations listed below. The motion seconded by ________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Donations:

$3,791 to FCCLA through Benevity-Polaris and Mark Rhen
$239.03 to Music Club through Benevity-Polaris and Mark Rhen
$100.00 to Music Club from Barb Lunde
$25.00 to Elementary Activities by Unknown Donor

 

9. Proposed Resolutions

9.A. Approve Resolution to Designate Polling Place if any school election(s) necessary in 2023: A motion was made by ____________________ , seconded by ____________________ to approve the:

RESOLUTION ESTABLISHING COMBINED POLLING PLACES FOR MULTIPLE PRECINCTS AND DESIGNATING HOURS DURING WHICH THE POLLING PLACES WILL REMAIN OPEN FOR VOTING FOR SCHOOL DISTRICT ELECTIONS NOT HELD ON THE DAY OF A STATEWIDE ELECTION

BE IT RESOLVED by the School Board of Independent School District No.676, State of Minnesota, as follows: 
      
1. Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for school district elections are those precincts or parts of precincts located within the boundaries of the school district which have been established by the cities or towns located in whole or in part within the school district. The board hereby confirms those precincts and polling places established by those municipalities.
      
 2. Pursuant to Minnesota Statutes, Section 205A.11, the board may establish a combined polling place for several precincts for school district elections not held on the day of a statewide election. Each combined polling place must be a polling place that has been designated for use as a polling place by a county or municipality.The following combined polling places are established to serve the precincts specified for all school district special and general elections not held on the same day as a statewide election in the calendar year following the adoption of this resolution: (Set forth each combined polling place explaining which precincts are being served, such as:)       

Combined Polling Place:                                                                                                      
Badger Community Center                                 
111 North Main St                                 
Badger, MN  56714 

This combined polling place serves all territories in Independent School District No. 676 located in the following Precincts:

·    Badger
·    Barnett Township
·    Dieter Township
·    Huss Township
·    Moose Township
·    Nereson Township
·    Pohlitz Township
·    Poplar Grove Township
·    Ross Township
·    Skagen Township
·    Stafford Township
·    Stokes Township
located in Roseau County, Minnesota.

Note: See Section 2.3.2 of the Election Manual regarding changing polling places in the case of an emergency or if the polling place is no longer available.
       
*3. Pursuant to Minnesota Statutes, Section 205A.09, the polling places will remain open for voting for school district elections not held on the same day as a statewide election between the hours of 7:00 o'clock a.m. and 8:00 o'clock p.m.       
Note: See Section 3.6 of the Election Manual regarding certain restrictions on voting hours. 
      
4. The clerk is directed to file a certified copy of this resolution with the county auditors of each of the counties in which the school district is located, in whole or in part, within thirty (30) days after its adoption. 
     
5. As required by Minnesota Statutes, Section 204B.16, Subdivision 1a, the clerk is hereby authorized and directed to give written notice of new polling place locations to each affected household with at least one registered voter in the school district whose school district polling place location has been changed.  The notice must be a nonforwardable notice mailed at least twenty-five (25) days before the date of the first election to which it will apply. A notice that is returned as undeliverable must be forwarded immediately to the appropriate county auditor, who shall change the registrant’s status to “challenged” in the statewide registration system. (If a combined polling place is changed, the change must be adopted at least ninety (90) days prior to the first election where it will be used unless that polling place has become unavailable for use.)

Note: This resolution must be adopted by December 31 of each year, and the combined polling places specified shall be the combined polling places for the following calendar year. 

Roll Call Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.B. Remove previous Business Manager Accountant’s name as an Authorized Signer at Badger Bank, Minnesota Department of Education as well as other various financial agencies as needed:

A motion was made by ____________________ to approve removing previous Business Manager Accountant (Shena Brandt) logins and authorized signatures related to Badger School District accounts held at Badger Bank, Minnesota Department of Education as well as other various financial agencies. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

There are a small number of financial agencies that may request school board approval to discontinue previous Business Manager Accountant logins/authorizations.

The majority of logins and authorizations have already transferred smoothly to the new/current Business Manager (Leah Hasson).

9.C. WBWF: A motion was made by ____________________ to adopt the 2021-2022 World's Best Workforce Report for submission to MDE. Seconded by ____________________ .

Vote: 

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.D. Approve Revised Budget: A motion was made by ____________________ to approve the Revised 2022-2023 Badger School Budget as presented. Seconded by ___________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

 

9.E. 2022 Payable 2023 School Tax Levy:  A motion was made by ____________________ to approve the certification of the final amount to be levied in 2022 to be collected in 2023 is set at $413,999.15 which is the maximum levy limitation amount.  Seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

The amount of $413,999.15 represents the overall school tax levy increasing by $45,554.17 or +12.36% change compared to the previous year.

10. Adjourn: Recommended motion: ____________________ moved to adjourn at _________ PM. The motion seconded by ____________________.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.