August 8, 2022 at 7:30 PM - Regular Meeting

1. Call to Order at __:__ P.M.
 

1.A. Pledge of Allegiance

 

1.B. Roll Call (alphabetical order): Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson
 

1.C. Administration and Department Heads: Kevin Ricke, Stacey Warne and Leah Hasson
 

2. Visitor Comments
 

2.A. Listening Session

Description: 

All speakers are asked to complete the listening session Sign-in Card including as much detail as possible and including a printed / written copy of your presentation if one is available. The Sign-in Cards are at the table by the entrance door, and anyone who has not called in or emailed the Superintendent, in advance, may complete them now. Please include all requested information on the Sign-in Card so administration can provide follow-up as needed.    

This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Badger Community School employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.

Each speaker will have five (5) minutes to speak; speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed.  Please begin your presentation by stating your name and topic only.

In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time tonight to attend this meeting and share your concerns and suggestions.
 

3. Recommendation to add and/or remove items to the agenda from Board Members or School Administrators
 

4. Approval of Agenda
 

4.A. A motion was made by ____________________ to approve the agenda for the Monday, August 8, 2022 Regular School Board Meeting as presented/amended. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

5. Minutes
 

5.A. A motion was made by ____________________ to approve the minutes for the Monday, July 11, 2022 School Board Work Session as presented/amended. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

5.B. A motion was made by ____________________ to approve the minutes of the Regular School Board Meeting held on Monday, July 11, 2022 as presented/amended. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

 

6. Consent Agenda
 

6.A. Pay Bills: A motion was made by ____________________ to approve the payment of bills check #62151 through check #62224 for a total of $142,112.72 as listed and approve Purchasing Card electronic payments dated August 4, 2022 and Electronic Fund Transfers as submitted. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

7. Communications

7.A. Building and Grounds: Striker Hasson

7.B. Superintendent

7.B.1. Miscellaneous Items to Report by Superintendent
 

7.C. Badger School District Budget to Actual Expenditure Report.

Description:  As requested by the Board in previous fiscal years, this document will be provided on a monthly basis.

The budget consists of 4 fund balances:
01 General Fund
02 Food Service
04 Community Services
08 Scholarships

* see attached

7.D. Dean of Students

8. Reports

8.A. School Board Elections - Three seats on the Badger School Board are up for election.

Description: 

The General Election is on November 8, 2022
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Candidates file for School Board Election in the Badger School District Office.  The filing fee is $2.00.
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Roseau County will administer the election for the Badger School District; however, affidavits of candidacy will be filed with the Badger School District Office.

The Badger School District will follow General Election Timelines.

The election will be held during the General Election on Tuesday, November 8, 2022.  At that General Election, three (3) individuals will be elected to fill vacancies with each term expiring December 31, 2026.

Affidavits of Candidacy are available from the school district clerk, Independent School District No. 676, 110 Carpenter Avenue East, Badger, Minnesota. The filing fee for this office is $2.  A candidate for this office must be an eligible voter, must be 21 years of age or more on assuming office, must have been a resident of the school district from which the candidate seeks election for thirty (30) days before the general election, and must have no other affidavit on file for any other office at the same primary or general election.

The affidavits of candidacy must be filed in the office of the school district clerk and the filing fee paid prior to 5:00 o'clock p.m. on August 16, 2022.

The Board will adopt a resolution calling for a School Board election during the November 8, 2022 General Election at a Special School Board Meeting to be scheduled and held on or before August 26, 2022 and no earlier than two days after filing closes at 5:00 o'clock p.m. on August 16, 2022 (earliest for Special Board Meeting would be August 18, 2022 after 5pm).

Attached are downloadable resources available from the MN School Boards Association for prospective Board Members.

8.B. Calling for Special Meeting: A motion was made by ____________________ to approve scheduling a Special School Board for the purpose of adopting a resolution calling for a General Election once ballot candidates are known for the Badger School Board Election   ________ (insert date) at ________ (insert time) . The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Recommend after 5pm Thursday, August 18 and before Friday, August 26

School Board Candidate filing period is August 2 to 16, 2022 for the General Election.

5 p.m. August 18, 2022 is the last day for School Board Candidates to withdraw.

August 26, 2022 is the last day to notify County Auditors with written notice of General Election.
 

8.C. Accept Cash Report: A motion was made by _______________ to Accept Cash Report through July 31, 2022 subject to audit. The motion seconded by ________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

8.D. No Donations received in July: Accept Donations: A motion was made by _______________ to accept the donations listed below. The motion seconded by ________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Donations:
 

8.E. Independent Auditor Team from Brady Martz & Associates, Thief River Fall, MN Office, is scheduled to be here on site August 22-26, 2022
 

8.F. Still Accepting Snow Removal Bid Requests

8.G. Accept Official School District Mileage Rate change to be same as Internal Revenue Service (IRS) and modify as IRS modifies with coinciding dates:  A motion was made by ____________________ , seconded by ____________________ to accept and approve the current IRS rate of $0.625 or 62 1/2 cents per mile as of July 1, 2022 and to modify as IRS modifies with coinciding dates.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

The new rate is up 4 cents per mile compared to the mileage rate for the first six months of the calendar year of $0.585 or 58 1/2 cent per mile set back on January 1, 2022.

9. Proposed Resolutions

9.A. Award Milk Bid: A motion was made by ____________________ , seconded by ____________________ to award ____________________ the Milk Bid for 2022-2023 academic year.

Vote: 

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

____ bid submissions to review: Prairie Farms, ____________ ,  ____________
 

9.B. Set School Meal Prices for SY2022-2023: A motion was made by ____________________ to approve a ten cents ($0.10) increase for student prices, seconds and milk  as well as $2.25 for Adult Breakfast and $4.95 for Adult Lunch as listed below. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:   Ten cents ($0.10) increase for student prices; minimum adult meal price guidelines are set by the Food and Nutrition Program at the Minnesota Department of Education.

                                              Breakfast                                           Lunch                         Milk    
                                  Regular          Reduced                    Regular          Reduced       

Elementary              $0.90              $0.00                          $1.70              $0.50              $0.35
Elementary                $0.80              $0.00                          $1.60              $0.40              $0.25

Secondary                $0.90              $0.00                          $1.70              $0.50              $0.35
Secondary                 $0.80              $0.00                          $1.60              $0.40              $0.25

The Badger School follows the adult meal price guidelines set forth by the Food and Nutrition Program at the Minnesota Department of Education.

Adult                          $2.25                                                  $4.95
Adult                          $1.90                                                  $3.85 

Seconds (All)           $0.90              $0.90                          $1.10              $1.10              $0.35
Seconds (All)             $0.80              $0.80                          $1.00              $1.00              $0.25

Application forms are available at the school office for those families who feel they may qualify for free or reduced meals

9.C. Approve Joint Sports Billing (1 of 2): A motion was made by ____________________ to approve the Joint Sports Billing from Badger to Greenbush-Middle River (GMR) as presented/amended.  Seconded by ____________________. 

Vote: 

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Joint Sports Billing to be received from Greenbush-Middle River to Badger is still pending
 

9.D. Adopt Healthy and Safety Measures for 2022-2023 School Year Resolution including Safe In-Person Learning Plan approval:

A motion was made by  ____________________ , to adopt the Healthy and Safety Measures for 2022-2023 resolution including the Safe In-Person Learning Plan as presented/amended. Seconded by  ____________________


Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson.


BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.


Description:

Health and Safety Measures for the 2022-2023 School Year

WHEREAS, Minnesota Statutes Section 123B.09 vests the care, management, and control of independent districts in the school board; and

WHEREAS, the Superintendent of Independent School District No. 676 [hereinafter the “Superintendent”] is responsible for the management of the schools, the administration of all School District policies, and is directly accountable to the School Board; and

WHEREAS, when responsibilities are not specifically prescribed nor School District policy applicable, the Superintendent shall use personal and professional judgment, subject to review by the School Board, pursuant to School District Policy 302, Superintendent; and

WHEREAS, the Centers for Disease Control and Prevention (“CDC”) and the Minnesota Department of Health (“MDH”) have determined that the COVID-19 pandemic is currently ongoing and may remain ongoing for an unknown time; and

WHEREAS, the Minnesota Department of Education (“MDE”) has issued and may continue to issue written guidance for Minnesota schools on educational issues related to COVID-19; and

WHEREAS, the MDH has issued and may continue to issue written guidance for Minnesota schools on public health issues related to COVID-19; and

WHEREAS, the Superintendent and the administration of the School District have conferred with the School Board regarding COVID-19 health and safety measures, the current CDC, MDE, and MDH requirements for each, and other relevant information; and

WHEREAS, based upon the collective consideration of these factors, the Superintendent has recommended to the School Board that

Prevention Strategies:
All staff, students, and visitors within Independent School District  No. 676 buildings, regardless of vaccination status, are recommended to follow the strategies of physical distancing, handwashing and respiratory etiquette, cleaning and disinfection, contact tracing, daily self-screening for symptoms of illness, and staying home when sick as defined in the  “CDC Guidance for COVID-19 Prevention in K-12 Schools.”

Face Coverings:
All staff, students, and visitors within Independent School District No. 676 buildings are not required to wear a face covering, regardless of vaccination status.  Individuals may voluntarily wear a face covering if they so choose.

No Vaccination Requirement:
All staff of Independent School District No. 676 are encouraged but not required to be vaccinated.

Enclosure/Attachment:
Safe In-Person Learning Plan for Badger Community School as of 08 August 2022

be implemented at the commencement of the 2022-2023 school year.

 
NOW, THEREFORE, BE IT RESOLVED by the School Board of Independent School District No. 676 as follows:

Section 1:   The Superintendent is hereby directed to implement the following health and safety measures to open the 2022-2023 school year:

Enclosure/Attachment:
Safe In-Person Learning Plan for Badger Community School as of 08 August 2022

Section 2: The Superintendent is hereby authorized, after consultation with the School Board Chair and notification to the School Board, to select and implement different health and safety measures for the School District or any specific school buildings without School Board action if the Superintendent reasonably believes that prompt implementation of different health and safety measures is necessary, and that constraints of time and public health considerations render it impractical to hold a School Board meeting to approve the implementation. The health and safety measures selected and implemented by the Superintendent shall continue in effect unless and until the School Board, in consultation with the Superintendent and appropriate school district staff and public health officials, deems it in the best interest of the School District and its students to implement different health and safety measures. 
 
Section 3:  The Superintendent will provide regular updates to the School Board regarding the School District’s efforts to implement COVID-19 related educational and public health guidance issued by the MDE and the MDH, respectively.

Adopted this ________ day of _______________, 2022.

Roll Call Vote

________________________________________
School Board Chair
 
________________________________________
School Board Clerk

9.E. Elementary Teacher:  A motion was made by ____________________ to approve the hire of Ashley Duray contingent upon her current school district accepting her resignation and releasing her contract.  Salary schedule placement would be Step 13, Lane BA.  The motion seconded by ____________________. 

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.


Description:

Ashley Duray will teach 6th grade; Sarah Johnson will teach 4th grade

The recommendation comes from the June 1 interview team consisting of Sherry Verbout (Title One); Stacey Warne (Dean of Students/Dist. Assessment Coord./Asst. AD); Kevin Ricke (Principal K-12 + Superintendent); Becky Dostal (ECFE Co-Teacher and 2^nd Grade); Carol Rhen (Treasurer and Badger’s NWRIC Board Rep) and Cari Dostal (Board Clerk).

9.F. Unpaid Leave Request: A motion was made by ____________________ to accept and approve an unpaid Family Medical Leave Act (FMLA) qualifying request from Lacey (Richards) Foss, Bus Driver, approximately September 6, 2022 to November 30, 2022 for twelve weeks; subject to change. The motion seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.G. Advertise for LTS Bus Driver: A motion was made by ____________________ to approve advertising for a Long Term Substitute Bus Driver from approximately September 6, 2022 to November 30, 2022 driving for a minimum of 57 student days; subject to change. The motion seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

9.H. Unpaid Leave Request: A motion was made by ____________________ to accept and approve an unpaid Family Medical Leave Act (FMLA) qualifying request from Sarah Johnson, Elementary Teacher, approximately December 12, 2022 to March 9, 2023 for twelve weeks; subject to change. The motion seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.I. Advertise LTS Elementary Teacher: A motion was made by ____________________ to approve advertising for a Long Term Substitute Elementary Teacher for December 12, 2022 to March 9, 2023 for approximately 57.5 teacher contract days; subject to change. The motion seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.J. LTS Bus Driver:  A motion was made by ____________________ to approve the hire of Carla Sunsdahl as Long Term Substitute Bus Driver from approximately September 6, 2022 to November 30, 2022 contingent upon successful negative pre-employment drug-test screening requirement.  The motion seconded by ____________________. 

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.


Description:

Carla Sunsdahl is currently a fully-licensed Minnesota School Bus Driver with previous driving experience.

The recommendation comes from the August 2  interview team consisting of Tom Dostal (Transportation Director) AD) and Kevin Ricke (Principal K-12 + Superintendent).

9.K. Approve Revision of Polices: A motion was made by ____________________ to approve revision of the following listed policies with first-and-final reading as presented/amended.

List of policies for which non-substantive changes are recommended. Some of the updates restore consistency in policy references and ensure that each reference reflects current Federal and Minnesota statutory titles. Similarly, old citations and text are deleted. The text updates in these policies do not change the meaning of the policy.

A school board may adopt the revisions in a single meeting pursuant Policy 208:
           
If a policy is modified with minor changes that do not affect the substance of the policy or because of a legal change over which the school board has no control, the modified policy may be approved at one meeting at the discretion of the school board.

The following policies should be updated in a single meeting to reflect Non-substantive Updates: 104, 404, 420, 506, 508, 509, 517, 522, 525, 527, 528, 529, 532, 533, 601, 602, 613, 617, 618, 619, 620 and 624.


MSBA discontinued its Service Manual (individual Law Bulletins continue to be available). The updates below address this change and update other references. These can be adopted in a single meeting: 701, 702, 703, 704, 705, 706, 707, 710, 711, 712, 713, 714, 720, 801, 802, 805 and 806.


The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.L. A motion was made by ____________________ to approve the first reading of the recommended redline changes to the following listed policies that come directly from federal or Minnesota law as presented/amended.

Substantive Policy Changes: These revisions come directly from federal or Minnesota law.

Policy               Policy
Number            Title                                          Notes

208                   Development of Policies            Updates list of annual review policies
209                   Code of Ethics                          Add introductory note to consider
210                   Conflict of Interest                     Increase from $8K to $20K
416                   Drug and Alcohol Testing          Add Clearinghouse and cannabinoids
417                   Chemical Use and Abuse          Updates statutory language and text
418                   Drug-Free Workplace/School     Updates statutory language and text
515                   Protection of Pupil Records       Adds “education support services data”
603                   Curriculum Development           Updates District Advisory Committee
604                   Instructional Curriculum             Adds Parental Curriculum Review
708                   Transportation Nonpublic          Updates provisions
709                   Student Transportation Safety   Update references; updates “serious traffic violation”
721                   Uniform Grant Guidance            Updates micro-purchase limit
722                   Public Data Requests                Adds annual review and posting

The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.M. Annual Review Policies: A motion was made by ____________________ to approve the set of listed policies scheduled to be reviewed annually.

Description:


410 Family and Medical Leave Act (there is a 2022 redline update);
413 Harassment and Violence;
414 Mandated Reporting of Child Neglect or Physical or Sexual Abuse;
415 Mandated Reporting of Maltreatment of Vulnerable Adults (there is a 2022 redline update);
506 Student Discipline (there is a 2022 redline update);
514 Bullying Prohibition Policy;
522 Student Sex Nondiscrimination (there is a 2022 redline update);
524 Internet Acceptable Use and Safety Policy (there is a 2022 redline update);
616 School District System Accountability;
806 Crisis Management Policy (there is a 2022 redline update).
The motion seconded by ____________________


Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
 

10. Adjourn: Recommended motion: ____________________ moved to adjourn at _________ PM. The motion seconded by ____________________.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

11. Consent Agenda