June 13, 2022 at 7:30 PM - Regular Meeting

1. Call to Order at __:__ P.M.

1.A. Pledge of Allegiance
 

1.B. Roll Call (alphabetical order): Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

1.C. Administration: Kevin Ricke and Stacey Warne

2. Visitor Comments

2.A. Listening Session

Description: 

All speakers are asked to complete the listening session Sign-in Card including as much detail as possible and including a printed / written copy of your presentation if one is available. The Sign-in Cards are at the table by the entrance door, and anyone who has not called in or emailed the Superintendent, in advance, may complete them now. Please include all requested information on the Sign-in Card so administration can provide follow-up as needed.    

This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Badger Community School employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.

Each speaker will have five (5) minutes to speak; speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed.  Please begin your presentation by stating your name and topic only.

In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time tonight to attend this meeting and share your concerns and suggestions.

3. Recommendation to add and/or remove items to the agenda from Board Members or School Administrators

Four (4) additions after the original public notice:

9.11 Revised Unpaid Leave Request
9.12 Interquest Detection Canines Agreement Renewal
9.13 Seek Safety Surveillance Camera & Recording System Replace and/or Repair quotes
9.14 Request Payment for up to 5 Not Used Vacation Days as permitted/allowable within the Non-Certified Staff Agreement for eligible 12-Month Employees

4. Approval of Agenda

4.A. A motion was made by ____________________ to approve the agenda for the Monday, June 13, 2022 Regular School Board Meeting as presented/amended. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

5. Minutes

5.A. A motion was made by ____________________ to approve the minutes of the Special School Board Meeting held on Friday, May 13, 2022 as presented/amended. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Attached are also the minutes of the Regular Meeting held on May 9, 2022 which were previously approved at the Special Meeting held on May 13, 2022.

6. Consent Agenda

6.A. Pay Bills: A motion was made by ____________________ to approve the payment of bills check #62045 through check #62108 for a total of $120,721.37 as listed and approve Purchasing Card electronic payments dated June 3, 2022 and Electronic Fund Transfers as submitted. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

 

7. Communications

7.A. Building and Grounds: Striker Hasson

7.B. Superintendent

7.B.1. Badger Student Enrollment Forecast for SY2022-2023:

Safeguard:  203 pupil count for grades K-12 plus Early Childhood Sp Ed (EC) would be the ‘low range’ safeguard projection for under-estimating a conservative revenue projection

Rollover:  About 214 would be the ‘mid-range’ approximation for end of year rollover including 14 pre-registered kindergarten students.
214 = 219 end of year count – 19 outgoing grads + 14 incoming Kindergartners

Optimistic:  220 (or more) would be the count for grades K-12 plus Early Childhood Sp Ed (EC) which is the optimistic ‘high range’ (active + in-active in JMC)

7.B.2. Miscellaneous Items to Report by Superintendent

7.C. Badger School District Budget to Actual Expenditure Report.

Description:  As requested by the Board in previous fiscal years, this document will be provided on a monthly basis.

The budget consists of 4 fund balances:
01 General Fund
02 Food Service
04 Community Services
08 Scholarships

* see attached

7.D. Dean of Students

7.D.1. Student Enrollment as of last day of school, May 26

7.D.2. Spring Sport Participation Numbers

7.D.3. Recommended Changes to Student Handbooks - approval of handbooks is agenda item 9.3

7.D.4. Spring Activity Post-Season Advancers Still Competing

8. Reports

8.A. Accept Cash Report: A motion was made by _______________ to Accept Cash Report through May 31, 2022 subject to audit. The motion seconded by ________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

8.B. Accept Donations: A motion was made by _______________ to accept the donations listed below. The motion seconded by ________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Donations:

$100.00 from Lois Dostal to the Music Club
$191.72 from the Benevity Polaris Donation Program to Music Club
$902.90 from the Benevity Polaris Donation Program to FCCLA
$500.00 from Area 1 Envirothon to use toward your State Envirothon trip


 

9. Proposed Resolutions

9.A. Designation of IOwA for MDE:  A motion was made by ____________________ to authorize Kevin Ricke to act as the Identified Official with Authority (IOwA) and Leah Hasson to act as the IOwA to add and remove names only for Badger Public School District 0676-01 for the MDE External Access Recertification System.  The motions seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:  

The Minnesota Department of Education (MDE) requires that school districts annually designate an Identified Official with Authority to comply with the MNIT Enterprise Identity and Access Management Standard which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The Identified Official with Authority will assign job duties and authorize external user's access to MDE secure systems for their local education agency (LEA).

9.B. Resolution for MSHSL Membership for SY2022-2023:

A motion was made by ________________ , that, BE IT RESOLVED, that the Board of Education of Badger Independent School District Number 676, County of Roseau, State of Minnesota authorizes membership in the Minnesota State High School League and delegates the control, supervision and regulation of interscholastic athletic and fine arts events (referred to in MN Statutes, Section 128C.01) to the Minnesota State High School League, and so hereby certifies to the State Commissioner of Education as provided for by Minnesota Statutes.

FURTHER RESOLVED, that Badger High School is authorized by the Board of Education of Badger Independent School District Number 676 to:
1.         Renew its membership in the Minnesota State High School League; and, 
2.         Participate in the approved interschool activities sponsored by said League
            and its various subdivisions.

FURTHER RESOLVED, that the Board of Education of Badger Independent School District Number 676 hereby adopts the Constitution, Bylaws, Rules and Regulations of said League and all amendments thereto as the same as are published in the latest edition of the League's Official Handbook, on file at the office of the school district or as appears on the League’s website, as the minimum standards governing participation in said League-sponsored activities, and that the administration and responsibility for determining student eligibility and for the supervision of such activities are assigned to the official representatives identified by this Governing Board.

The resolution to renew membership includes a requirement for Board Members to view WHY WE PLAY, a video by the MN High School League.  WHY WE PLAY training video defines the purpose of education-based athletic and activity programs and assists school communities in communicating a shared-common language.

https://vimeo.com/128275166

https://www.youtube.com/watch?v=mpH3V0GM6kY

The video viewing requirement was in-place for renewal of MN Sate High School League membership became effective in 2017-2018 and continues for the 2022-2023 school year.  The board action indicated below implies Board Members will view the WHY WE PLAY training video at a convenient time for each Board Member.

The motion seconded by ________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.C.  Approve Student Handbooks: A motion was made by ____________________ to approve Student Handbooks with modifications as presented/amended for 2022-2023 school year. The motion seconded by  ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.D. Adopt Implementation of e-Learning Plan: A motion was made by ____________________ to adoption implementation of an e-Learning Plan 2022-2023 school year.  The motion seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.


See Attached 
 

9.E. MREA: A motion was made by ____________________ to approve Badger School District membership $1,306 renewal with the Minnesota Rural Education Association (MREA) for 2022-2023. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.F. Request for Funding for National FCCLA Competition: A motion was made by ____________________ to approve funding not to exceed $3,600 based on receipt for attending the National FCCLA Competition June 28 - July 3, 2022.  The motion seconded by ____________________

Description: 

• 1 Qualifying Student Advancer + 1 Advisor

• Travel (i.e., mileage, airfare, hotel, meals and registration)

9.G. Approve Quonset Doors Project: A motion was made by ___________________ to hire Allan Monsrud Construction to complete the doors project at Quonset of Bus Garage.  The motion seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Long-Term Facilities Maintenance Funds will cover the majority of the materials and labor expenses.

Estimate provided  

9.H. Elementary Fifth Grade Teacher:  A motion was made by ____________________ to approve the hire of Sara Carpenter contingent upon her current school district accepting her resignation releasing her contract.  Salary schedule placement would be Step 19, BA+15.  The motion seconded by ____________________. 

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.


Description:

The recommendation comes from the June 1 interview team consisting of Sherry Verbout (Title One); Stacey Warne (Dean of Students/Dist. Assessment Coord./Asst. AD); Kevin Ricke (Principal K-12 + Superintendent); Becky Dostal (ECFE Co-Teacher and 2^nd Grade); Carol Rhen (Treasurer and Badger’s NWRIC Board Rep) and Cari Dostal (Board Clerk).

9.I. Elementary Mid-Year Third Grade Teacher:  A motion was made by ____________________ to approve the hire of Carly Mekash contingent upon completion of Bachelor’s degree and appropriate licensure through Minnesota Professional Educator Licensing and Standards Board (PELSB) by January 2, 2023. Salary schedule placement would be Step 0, BA+0.  The motion seconded by ____________________. 

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Jacqueline Simmons will complete approximately the first 4 of the 9 academic months until December 22 for 78 out of 180 teacher duty days.  She will be full-time for 43.33% of the teacher contract year.

Carly Mekash will complete approximately 5 of the 9 academic months spanning January 2 to May 26 for 102 out of 180 teacher duty days. She will be full-time for 56.67% of teacher contract year.

The recommendation comes from the June 1 interview team consisting of Sherry Verbout (Title One); Stacey Warne (Dean of Students/Dist. Assessment Coord./Asst. AD); Kevin Ricke (Principal K-12 + Superintendent); Becky Dostal (ECFE Co-Teacher and 2^nd Grade); Carol Rhen (Treasurer and Badger’s NWRIC Board Rep) and Cari Dostal (Board Clerk).

9.J. Approve and Adopt Initial Revenue and Expenditure Budget for 2022-2023 School Year (Fiscal Year 2023): A motion was made by  ____________________ to approve and adopt initial revenue and expenditure budget for the coming year. The motion seconded by  ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.K. Revised Unpaid Leave Request: A motion was made by ____________________ to approve unpaid leave for Leah Hasson, Business Manager Accountant, retro-actively beginning May 18, 2022 through August 10, 2022 (12-week request).  The motion seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

New appropriate documentation supports the date changes and extension by 4 weeks.

The original unpaid leave request was for 8 weeks as early as June 1 through July 27 (subject to change based on appropriate documentation), which was approved at the May 9, 2022 School Board Meeting: Agenda Item #9.5

9.L. Interquest Detection Canines Renewal: A motion was made by ____________________ to approve agreement with Interquest Detection Canines for _______ half-day visits at a cost of $330 per team visit. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.M. Seek Safety Surveillance Camera and Recording System Replacement and/or Repair Quotes: A motion was made by ____________________ , to approve the authorization for Administration and Technology Coordinator to seek quotes for safety surveillance camera and recording system replacement purchase and/or repair quote. Seconded by ____________________

Vote:

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

Description:

It is challenging to find replacement components for the original analog system installed at least 16 years ago.

9.N. Request Payment for 5 Not Used Vacation Days: A motion was made by  ___________________ to approve the written request submitted by Striker Hasson, Head of Maintenance and Grounds, to be paid for 5 vacation days not used the previous year July 1, 2021 to June 30, 2022 as permitted/allowable within the Non-Certified Staff Agreement for eligible 12-month employees. The motion seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.


Description:  

Extract from #3 within Non-Certified Staff Agreement 21-23: 12-month employees that do not use their vacation days during the year (July 1 – June 30) will lose them.  An employee may request in writing to the School Board at the July meeting to be paid for 5 vacation days not used the previous year.

10. Adjourn: Recommended motion: ____________________ moved to adjourn at _________ PM. The motion seconded by ____________________.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.