March 14, 2022 at 7:30 PM - Regular Meeting

1. Call to Order at __:__ P.M.

1.A. Pledge of Allegiance
 

1.B. Roll Call (alphabetical order): Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

1.C. Administration: Kevin Ricke and Stacey Warne

2. Visitor Comments

2.A. Listening Session

Description: 

All speakers are asked to complete the listening session Sign-in Card including as much detail as possible and including a printed / written copy of your presentation if one is available. The Sign-in Cards are at the table by the entrance door, and anyone who has not called in or emailed the Superintendent, in advance, may complete them now. Please include all requested information on the Sign-in Card so administration can provide follow-up as needed.    

This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Badger Community School employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.

Each speaker will have five (5) minutes to speak; speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed.  Please begin your presentation by stating your name and topic only.

In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time tonight to attend this meeting and share your concerns and suggestions.

3. Recommendation to add and/or remove items to the agenda from Board Members or School Administrators

4. Approval of Agenda

4.A. A motion was made by ____________________ to approve the agenda for the Monday, March 14, 2022 Regular School Board Meeting as presented/amended. Motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

5. Minutes

5.A. A motion was made by ____________________ to approve the minutes of the Regular School Board Meeting held on Wednesday, February 16, 2022 as presented/amended. Seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

5.B. A motion was made by ____________________ to approve the minutes of the Special School Board Meeting held on Tuesday, March 8, 2022 as presented/amended. Motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

6. Consent Agenda

6.A. Pay Bills: A motion was made by ____________________ to approve the payment of bills check #61812 through check #61874 for a total of $58,696.78 as listed; and also approve Purchasing Card electronic payments dated March 4, 2022 and Electronic Fund Transfers as submitted. Motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

7. Communications

7.A. Building and Grounds: Striker Hasson

7.B. Engagement agreement proposal Agenda Item #9.3: Considering continued short-term as well as long-term facilities needs next steps partnering with ICS-Builds

Presenter:

Attending in-person for questions-and-answers regarding Agenda Item #9.3 Proposal is Jason Splett, with ICS-Builds, Development Manager for LTFM Plans and Projects out of the Park Rapid's office (104 Park Avenue North Suite 201, Park Rapids, MN 56740).

ICS-Builds = Innovate, Collaborate, Sustain-Builds

7.C. Superintendent

7.C.1. National School Social Worker Week March 6-12

Each year during the first full week of March Badger Community School acknowledges and recognizes our own John Lee during National School Social Work Week to show our appreciation for his valuable work helping our students strive toward academic and life success.

7.C.2. Miscellaneous Items to Report by Superintendent

7.D. Badger School District Budget to Actual Expenditure Report.

Description:  As requested by Board in previous fiscal years; this document will be provided on a monthly basis.

Budget consists of 4 fund balances:
01 General Fund
02 Food Service
04 Community Services
08 Scholarships

* see attached

7.E. Dean of Students

7.E.1. Student Enrollment as of March 11

7.E.2. Link to Badger Testing Schedule for Grades 3-11

7.E.3. Winter Sports Number of Participants

7.E.4. Upcoming Dates of Interest - see attached

8. Reports

8.A. Accept Cash Report: A motion was made by _______________ to Accept Cash Report through February 28, 2022 subject to audit. Motion seconded by ________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

CD's mature at the start of April; therefore, both Cd's need to be renewed at the Regular April School Board Meeting.

8.B. Accept Donations: A motion was made by _______________ to accept the donations listed below. Motion seconded by ________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Donations:

$576.14 Benevity Polaris Gives made a donation to the Badger FCCLA.

$59.71 Badger Area Arena Association made a donation for Football Field Improvements

$50.00 Greenbush Pharmacy made a donation for Football Field Improvements

$4,299.00 Wikstrom Telephone Company made a donation to be used for Technology purchases

9. Proposed Resolutions

9.A. Activity Fund Balance Transfer: A motion was made by ____________________ to approve the balance transfer of $53.07 from the Roller Skate Student Activity Account to the Elementary Student Activity Account. Motion seconded by Board Member ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

There is not enough revenue from the Elementary Basketball Fundraiser to cover the Skatetime School Programs expense for the roller-skating unit.  The invoice from Skatetime School Programs was $1,520.  The Elementary Basketball Fundraiser brought in only $179.00 in new revenue.  The School District needs to use Elementary Activity Funds to cover the remaining roller-skating expense. 

The Roller Skate Club also does not meet the intentions of a Student Activity Account.  Roller Skating is also an every other year activity. This means there is at most one transaction in this account each year.

Student Activity Fund is under Board authorization and the Board is able to approve this balance transfer.
 

9.B. Overload compensation teaching during prep period for Quarter 4 only: A motion was made by ____________________ to approve $42.09 per school day overload compensation for teaching during prep period each student day for Dan Carpenter teaching Band and Classroom Music K-12 during his prep (averaged split-preps) period during 4^th quarter only of this 2021-2022 school year. Motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Best recommended alternative for continuity of instruction in lieu of hiring a variety of day-to-day short-call substitute teachers. We have not received any Long-Term Substitute Band and Classroom Music K-12 Teacher applications thus far.

Please see attached tentative daily schedule

2021-2023 BEA Agreement > ARTICLE X > HOURS OF SERVICE >Section 3 Preparation Time and Regular Student Contact Assignment: > Pages 16-17 >

Subd. 5. Overload Pay: … The compensation will be 1/8 of the teacher’s daily rate, multiplied by the number of scheduled student contact days.

Overload Period Quarter 4 Only:

• $1,725.69 = $42.09 per overload period  X  41 Student Days (with no additional make-up days)
• $1,767.78 = $42.09 per overload period  X  42 Student Days (if 1 make-up day added on Mon., April 18)
• $1,809.87 = $42.09 per overload period  X  43 Student Days (if 2 make-up days added on Mon., April 18 and Fri., May 27)

9.C. Approve Phase I Planning with ICS-Builds: A motion was made by  ____________________ to approve hiring ICS-Builds to conduct Phase I Planning for a $ _________.  Seconded by  ____________________

Vote: 

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Facilitate Listening Sessions with Staff, Students, Community;
Demographics;
Educational Adequacy;
Communication Planning;
Indoor Air Quality/Boiler and In-Depth Facility Assessment.

9.D. Approve 2022-2023 Academic Calendar: A motion was made by ____________________ to approve the academic calendar for the 2022-2023 school year as presented (Option #1B). Motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Current MN Statute does not permit school (classes) to start before Labor Day Monday, September 5. Because of this late date within the calendar cycle, to schedule 172 student days and 180 teacher days results in limitations of academic calendar options.

Attached is the recommended 2022-2023 Academic Calendar presented for Board approval.  Option #1B is supported by both the Badger Education Association of Teachers and Administration.

9.E. Approve/Not Approve Monday, April 18, 2022 as an Instructional Make-Up Day: A motion was made by ____________________ to approve/not approve to have Monday, April 18, 2022 as an in-person instructional day for students and staff to make-up one of the two (three?) snow days. Motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Due to inclement weather, school was closed for students on Tuesday, February 1, 2022; Friday, February 18, 2022 and Tuesday, February 22, 2022 (extreme frost frozen pipe day)

Due to inclement weather, school was closed for staff on Tuesday, February 1, 2022 and Friday, February 18, 2022; however, staff had the opportunity to work on Tuesday, February 22, 2022 (extreme frost frozen pipe day).

Calendar Amendments to Consider:

MN Statue 120A.40 requires public school districts to have at least 165 days of instruction for students in grades 1-11.  Spread across those days, they’re required to provide at least 425 hours’ worth of instruction to Kindergartners, 935 hours for students in grades 1-6, and 1,020 hours for students in grades 7-12.

Badger schedules supplemental student instructional days at the outset of the year to account for interruptions such as snow days.  Badger's calendar initially had 172 days scheduled, but the option of an amended student day calendar reduced down to 171, 170 or 169 instruction days is a possibility.   At this time, Badger does have approximately a 17 instructional hour buffer over the state minimum (approx. 2 ¾ student days) as a result of three student day closings.

The Board approved 2021-2022 indicates "make-up dates" as being Feb. 21, April 18, May 27.  The Board must approve an amendment to the calendar.
 

1. April 18 is Easter Monday could be a make-up day for Students and Staff.

 

2. May 27 will be a Student make-up day (Staff are already scheduled to work that day).   And the end-of-year Teacher workshop would then be moved to Tuesday, May 31.

Productivity of Friday, May 27? Teachers need to be innovative to maximize the educational value, extending another day before summer break.
 

3. What is our past practice? If there is only a small number of make-up days and we are still above the statutory minimum requirement, the Board may consider just not making up the day(s).

With the opportunity to develop an e-Learning plan for 2022-2023 and beyond, make-up-day dilemmas may diminish in the future.


As the winter-to-spring seasonal change continues (meaning there may be impassable road conditions or more inclement weather) a decision may need to be made at a later date if any other additional make-up day(s) will be necessary.

10. Adjourn: Recommended motion: ____________________ moved to adjourn at _________ PM. Motion seconded by ____________________.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.