October 11, 2021 at 7:30 PM - Regular Meeting

1. Call to Order at __:__ P.M.

1.A. Pledge of Allegiance
 

1.B. Roll Call (alphabetical order): Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

1.C. Administration: Kevin Ricke, Shena Brandt and Stacey Warne

2. Visitor Comments

2.A. Listening Session

Description: 


All speakers are asked to complete the listening session Sign-in Card including as much detail as possible and including a printed / written copy of your presentation if one is available. The Sign-in Cards are at the table by the entrance door, and anyone who has not called in or emailed the Superintendent, in advance, may complete them now. Please include all requested information on the Sign-in Card so administration can provide follow-up as needed.    

This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Badger Community School employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.

Each speaker will have five (5) minutes to speak; speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed.  Please begin your presentation by stating your name and topic only.


In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time tonight to attend this meeting and share your concerns and suggestions.

3. Recommendation to add and/or remove items to the agenda from Board Members or School Administrators

4. Approval of Agenda

4.A. A motion was made by ____________________ to approve the agenda for the Regular School Board Meeting Monday, October 11, 2021, as presented/amended.  Seconded by ____________________ .

Vote: 

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

5. Minutes

5.A. A motion was made by ____________________ to approve the minutes of the School Board Work Session held on Monday, September 13, 2021 as presented/amended.  Seconded by ____________________ .

Vote: 

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

5.B. A motion was made by ____________________ to approve the minutes of the Regular School Board Meeting held on Monday, September 13, 2021 as presented/amended.  Seconded by ____________________ .

Vote: 

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.
 

6. Consent Agenda

6.A. Pay Bills: A motion was made by ____________________  to approve the payment of bills check #61391 through check #61484 for a total of $65,285.50 as listed, and Purchasing Card electronic payments dated October 3, 2021 and Electronic Fund Transfers as submitted.  Seconded by ____________________  .

Vote:

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

7. Communications

7.A. Financial Audit of Badger School District Fiscal Year 2021 (FY 21) prepared and presented by Brady Martz & Associates of Thief River Falls, MN.

Presenter: 
Tracee Bruggeman, Certified Public Accountant with Brady Martz & Associates, P.C.
located in Thief River Falls, MN 

 

7.B. Buildings and Grounds

7.C. Superintendent

7.C.1. Personnel Vacancies:

Paraprofessional for Jr. High/Sr. High Special Education
Business Manager Accountant
FIRST Robotics Advisor
One-Act Play Advisor
Jr. High Knowledge Bowl Advisor

7.C.2. Seek School Bus Quotes: Our school district is currently seeking quotes from four Minnesota-based school bus sales companies: Hoglund Bus Company (Monticello, MN), North Central Bus & Equipment Inc. (St. Cloud, MN), Telin Transportation Group (Farmington, MN) and United Bus Sales (Big Lake, MN) using the state bid program to purchase a 77-passenger school bus with a target budget hopefully under $95,000


Description: 

Utilize a portion of the one-time ESSER III (Elementary & Secondary School Emergency Relief) funds. 

7.C.3. Miscellaneous Items to be reported by Superintendent - attached
 

7.C.4. Badger School District Budget to Actual Expenditure Report
As requested by Board in previous fiscal years; this document will be provided on a monthly basis.

Description:
Budget consists of 4 fund balances:
01 General Fund
02 Food Service
04 Community Services
08 Scholarships

* see attached

7.D. Dean of Students

7.D.1. Enrollment as of October 8

7.D.2. BGMR Gator Softball Spring 2021 Team Academic GPA recognized /ranked as Top #11 by National Softball Coaches Association

7.D.3. Dates of Interest - attached

7.D.4. Practice Fields Improvement Project(s) - letter soliciting help attached

7.E. Business Manager

8. Reports

8.A. Accept September Donations: A motion was made by ____________________ to accept the following cash donations as listed in the description below. Seconded by __________________,
Vote:
BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

Description:

$100 to Class of 2023 from Badger Town & Country Organization
 

8.B. Accept Cash Report: A motion was made by ____________________ to accept the cash report through September 30, 2021 subject to audit.  Seconded by ____________________. 

Vote: 

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

8.C. Accept First Quarter Budget Report: A motion was made by ____________________ to accept First Quarter Budget Report subject to audit.  Seconded by ____________________. 

Vote: 

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

9. Proposed Resolutions

9.A. AudIt: A motion was made by ____________________ , seconded by ____________________ to approve the Badger School District Fiscal Year 2021 Independent Financial Audit as prepared and presented by Brady Martz.

Vote:

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

Presenter: 
Tracee Bruggeman, Certified Public Accountant with Brady Martz & Associates, P.C.
located in Thief River Falls, MN 

9.B. Accept Business Manager Accountant Resignation: A motion was made by ____________________ to accept resignation from Shena Brandt, Business Manager Accountant with last day employment being Friday, October 15.  Seconded by ____________________. 

Vote:

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

Description:
Sincere thank you for 5.5 years of service and best wishes with a new career endeavor.
 

9.C. Approve Advertising for Business Manager Accountant: A motion was made by ____________________ to approve advertising for a Business Manager Accountant.  Seconded by ____________________ .

Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

9.D. Payroll-Related Accounting Outsourcing: A motion was made by ____________________ to approve outsourcing payroll-related accounting services with Brady Martz (Grand Forks, ND office) as presented until the next Badger School Business Manager Accountant is hired and trained.  Seconded by ____________________ .

Vote: 

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

Description:

Duration? If approved tonight, then anticipate from October 12, 2021 to at least February 1, 2022 (subject to change)

Primary contact for us? Alisa Rakoczy is the anticipated outsourcing Associate with Brady Martz & Associates (Grand Forks, ND office).

Alisa Rakoczy met with (job-shadowed) Shena Brandt here onsite Friday, October 8 to review services.  Alisa Rakoczy works under the direction of Brian Opsahl, Certified Public Accountant, Shareholder of Brady Martz & Associates, P.C. (Grand Forks, ND office)

Please note this is for payroll-related accounting services only within the prescribed terms and conditions in the attached document.

Until the next Business Manager Accountant is hired and trained Badger School District will also need to explore outsourcing finance services, like payables/receivables partnering with Region One (Moorhead, MN).

Are there any other schools in area outsourcing with Brady Martz? Yes - East Grand Forks, Fisher and Goodridge.

9.E. Approve Tractor Purchase: A motion was made by ____________________  to approve purchasing  ____________________ tractor from ____________________ . Seconded by ____________________
Vote:
BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

Description:
6 quotes received from 5 equipment dealers and 1 private party. 

 

9.F. Award Snow Removal Bid: A motion was made by ____________________ , seconded by ____________________ to award ____________________ the Snow Removal Bid for 2021-2022 academic year.

Vote: 
BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.

Description:
Only one bid received; bid may be for trucking only hauling away snow windrows and snow piles only.

 

9.G. Second Reading & Adoption: A motion was made by ________________ to approve the Second Reading and adoption of the following policies with redline changes (except the tabled 806 Crisis Management Policy) as presented/amended. The first reading was at the August 9, 2021 School Board Meeting agenda item 9.4).

410 Family and Medical Leave Act;
413 Harassment and Violence;
414 Mandated Reporting of Child Neglect or Physical or Sexual Abuse;
415 Mandated Reporting of Maltreatment of Vulnerable Adults;
506 Student Discipline;
514 Bullying Prohibition Policy;
522 Student Sex Nondiscrimination;
524 Internet Acceptable Use and Safety Policy;
616 School District System Accountability;
806 Crisis Management Policy table until November meeting

The motion seconded by  ________________


Vote:


BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:
Contact information for several community resources needs to be updated prior to Second Reading in Crisis Plan.
 

10. Adjourn: Recommended motion: ____________________ moved to adjourn at _________ PM. Motion seconded by ____________________.

Vote:

BE IT RESOLVED the motion caries or does not carry by a ____ Yes to ____ No vote.