January 6, 2014 at 7:30 PM - Organizational/Regular Meeting
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1. Call to Order
Description:
Director Carlson is the temporary Chairperson until the election of a chairperson. The Board may retain her as temporary chair to conduct the election of officers or choose someone else on the Board for the purpose of conducting the election. The superintendent cannot chair an election. After the election of the chairperson, that person assumes the chair and runs the remainder of the election and the meeting. However, the new chair could defer assuming the chairpersonship until a later point in the meeting or even the next meting. |
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2. Pledge to Flag
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3. Roll Call
Description:
Jim Block ____________________ Dale Lenz____________________
Michelle Carlson_______________ Jeff Swenson__________________ Tom Justin____________________ Liz Verley_____________________ |
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4. Election of Officers
Description:
The Board has traditionally elected 4 officers though only a chair, clerk and treasurer are required. Directors currently holding offices retain those offices until they are replaced. In the event of a tie vote for an incumbent position, the incumbent retains the position. Tie votes for open positions require continued attempts to break the tie or, failing that, some type of compromise, or the responsibility falls to the next officer in line until the tie can be resolved. Nominations do not require a second. Officers are voted on in the order nominated until someone is elected. a) Chairperson b) Vice-Chairperson c) Clerk d) Treasurer |
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4.a. Chairperson
Description:
1) Director___________________ nominated _______________________ 2) Director___________________ nominated _______________________ Upon election Director ________________ is declared Chairperson by ____ vote. |
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4.b. Vice-Chairperson
Description:
1) Director___________________ nominated _______________________ 2) Director___________________ nominated _______________________ Upon election Director ________________ is declared Vice-Chairperson by ____ vote. |
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4.c. Clerk
Description:
1) Director___________________ nominated _______________________ 2) Director___________________ nominated _______________________ Upon election Director ________________ is declared Clerk by ____ vote. |
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4.d. Treasurer
Description:
1) Director___________________ nominated _______________________ 2) Director___________________ nominated _______________________ Upon election Director ________________ is declared Treasurer by ____ vote. |
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5. Approval of Agenda
Description:
It was moved by Director _____________ and seconded by Director ____________ to approve the agenda as presented/amended. Motion carried by ___________ vote. |
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6. Approval of Minutes
Description:
It was moved by Director ________ and seconded by Director ________ to approve the minutes of the truth in taxation and regular meeting on December 16, 2013 as presented/corrected. Motion carried by ________ vote.
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7. Claims, Accounts and Financial
Description:
It was moved by Director ____________ and seconded by Director _____________ to approve December bills due and payable amounting to $40,196.37 including wire payments, check numbers 59108-59148, and employee reimbursements. Summary as follows: Fund # 01 General Fund..............$39,082.07 02 Food Service............... 328.03 11 Activities..................... 786.27 And to approve all other financial reports as presented. Motion carried by _______ vote.
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8. Appreciation, Recognition and Presentations
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9. Recognition of Citizens for Input Purposes
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10. Reports/Good News
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10.a. Royalton Mayor’s Report
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10.b. Business Manager’s Report
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10.c. Principals’ Reports
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10.d. Superintendent’s Report
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10.e. Board Committee Reports
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11. Organizational Action Items
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11.a. Setting of Regular Meeting Time and Dates
Description:
This past year, the Board held 12 regular and 7 special meetings. The Board has routinely scheduled special meetings for goal setting, board self-evaluation and superintendent evaluation. The Board has met on the third Monday of the month at 6:00 PM. We cannot hold a meeting on legal holidays, except Columbus Day and the Friday after Thanksgiving. Agendas have been sent out on Wednesdays prior to the regular meetings. It was moved by Director_____________ and seconded by Director ______________ to set the regular meeting time at 6:00 PM and 2014 dates for January 6th, February 10, March 17, April 21, May 19, June 16, July 21, August 18, September 15, October 20, November 17 and December 15. Motion carried by ___ vote. |
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11.b. Setting of Compensation for Directors
Description:
Compensation is set at $50 for regular board meetings (regardless of length), special board meetings (regardless of length), committee and other meetings less than 4.5 hours. Compensation increases to $85 for all-day meetings (more than 4.5 hours/day). The chairperson receives a $300/year stipend. It was moved by Director _____________ and seconded by Director _____________ to set director compensation for the year 2014 at $___ for all regular, special, committee and other meetings less than 4.5 hours; $___ for all-day meetings (more than 4.5 hours/day); and $___/annual stipend for the chairperson. Motion carried by ___ vote. |
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11.c. Naming of Official Depositories for District Funds
Description:
It was moved by Director __________ and seconded by Director ______________ to name Pine Country Bank and Minnesota School District Liquid Asset Fund as Official Depositories for School District Funds. Motion carried by ___ vote. |
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11.d. Investment of Funds
Description:
In the past, the Board has authorized the business manager to make investments. All investments are reported to the Board. It was moved by Director_________ and seconded by Director __________ to have Mary Plante, Business Manager invest funds on behalf of the School District. Motion carried by ___ vote. |
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11.e. Annual Delegation of Authority to Make Electronic Fund Transfers
Description:
The Auditor requires the Board to designate someone to make electronic fund transfers. The Business Manager has been assigned to do this in the past. It was moved by Director _________ and seconded by Director ____________ to delegate the authority to make electronic fund transfers to Mary Plante, Business Manager. Motion carried by ____ vote. |
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11.f. Naming of Official Newspaper
Description:
It was moved by Director ____________ and seconded by Director ____________ to name the Morrison County Record as the Official Newspaper. Motion carried by ___ vote. |
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11.g. Naming of Representatives and Committee Members
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11.g.1. Naming of Minnesota State High School League Representatives (Presently Dale Lenz & Jeff Swenson, Alt.)
Description:
It was moved by Director _______________ and seconded by Director _____________ to name Director _______________ and Director ____________ (alternate) as Minnesota State High School League Representatives. Motion carried by ___ vote. |
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11.g.2. Naming of Curriculum Advisory Committee Representatives (Presently Jim Block & Michelle Carlson)
Description:
Minnesota school districts are required to have in place a district process for addressing continuous improvement, community involvement and annual public reporting on curriculum, instruction and student achievement. The committee may review curriculum, discuss the effectiveness and relevance of present curriculum, make recommendations for curriculum changes, discuss instructional delivery systems, etc. On an annual basis the committee makes recommendations to the Board regarding curriculum and instruction. The committee membership is to include parent and community members, teachers, and administrators. If possible, the majority of the membership should be parent/community members. It was moved by Director _______________ and seconded by Director _____________ to name Directors _______________ and _____________as Curriculum Advisory Committee Representatives. Motion carried by ___ vote. |
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11.g.3. Naming of Legislative Liaison Representatives (Presently Tom Justin & Liz Verley, Alt.)
Description:
The representatives receive all legislative updates from MSBA and is responsible for keeping the Board updated on legislative issues. The representatives are also eligible to run for MSBA’s Delegate Assembly. It was moved by Director ____________ and seconded by Director ______________ to name Directors ________________ and ____________ (alternate) as Legislative Liaison Representatives. Motion carried by ___ vote. |
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11.g.4. Naming Meet and Confer Representatives (Presently Jim Block, Dale Lenz & Jeff Swenson)
Description:
The superintendent meets with teacher representatives five times a year as per Master Agreement, usually every other month, to discuss non-contractual concerns. Meetings usually start at 3:15 p.m. and seldom last more than one hour. This does not require board representation. It was moved by Director____________ and seconded by Director ___________ to name Directors_________________, ______________ and _____________ as Meet and Confer Representatives. Motion carried by ___ vote. |
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11.g.5. Naming of Labor-Management Representatives (Presently Jim Block & Tom Justin)
Description:
This committee meets with RESP twice a year through a memorandum of understanding. It was moved by Director _______________ and seconded by Director ______________ to name Directors ___________________ and ________________ Labor-Management Represenatives. Motion carried by ___ vote. |
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11.g.6. Naming of Representatives to Mid-State Education District Board (Presently Dale Lenz & Tom Justin, Alt.)
Description:
The representative is expected to attend monthly meetings as the voting representative from Royalton School District. This group sets policy for Mid-State Education District based on recommendations from the member districts' superintendent in areas of special education, technology and distance learning. Five school districts receive special education services. Nine school districts receive technology services. It was moved by Director___________ and seconded by Director ____________ to name Directors______________ and ______________ (alternate) as Mid-State Education District Representatives. Motion carried by ___vote. |
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11.g.7. Naming of Continuing Education Committee Representatives (Presently Michelle Carlson & Jim Block, Alt.)
Description:
The continuing education committee consists of two elementary teachers, two MS/HS teachers, a principal and a board member. The committee is primarily responsible for the review, approval and denial of requests for continuing education clock hour credits. It was moved by Director ___________ and seconded by Director ____________ to name Directors ____________ and _____________ (alternate) as Continuing Education Committee Representatives. Motion carried by ___ vote. |
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11.g.8. Naming of National Joint Power Alliance Representatives (Presently Liz Verley &
Dale Lenz, Alt.)
Description:
The National Joint Powers Alliance (NJPA) has expanded its operations from a regional service cooperative providing health insurance and low-incidence special Ed services to schools to a large scale purchasing cooperative for governmental agencies. Representatives would attend one meeting a year in the Brained area. Royalton School District receives health insurance and environmental health and safety services from NJPA. It was moved by Director___________ and seconded by Director _____________ to name Directors ______________ and ________________ (alternate) as the National Joint Powers Alliance Assembly Representatives. Motion carried by ___ vote. |
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11.g.9. Naming of Comparable Worth Committee Representatives (Presently Tom Justin & Dale Lenz,
Alt.)
Description:
This committee meets every three years to reevaluate the School District's compensation system. The committee examines and determines if there is fair equity pay between male and female employees. In addition, the committee reviews and determines whether or not any employee positions/groups need to be compensated at a higher hourly rate or salary. It was moved by Director ___________ and seconded by Director ____________ to name Directors ___________ and ____________ (alternate) as the Comparable Worth Committee Representatives. Motion carried by ___ vote. |
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11.g.10. Naming of Staff Development Committee Representatives (Presently Jim Block & Michelle Carlson)
Description:
The function of this committee is to establish and maintain a staff development plan that is consistent with the education outcomes the Board has determined. The committee may also assist site (building) teams in the development of plans that are consistent with district goals. The committee may also evaluate the staff development efforts of each site. The district committee is composed of teachers, non-teaching staff, parents, administrators and a board member. It was moved by Director _______________ and seconded by Director ______________ to name Directors _____________ and ______________ as Staff Development Committee Representatives. Motion carried by ___ vote. |
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11.g.11. Naming of Non-Union Negotiation Representatives. (Presently Jim Block, Liz Verley & Tom Justin)
Description:
It was moved by Director _____________ and seconded by Director ____________ to name Directors _____________, _____________ and ____________ as Non-Union Negotiation Representatives. Motion carried by ___ vote. |
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11.g.12. Naming of Royalton Education Support Personnel (RESP) Negotiation Representatives. (Presently Jim Block, Liz Verley & Tom Justin)
Description:
It was moved by Director _____________ and seconded by Director ____________ to name Directors _____________, _____________ and ____________ as RESP Negotiation Representatives. Motion carried by ___ vote. |
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11.g.13. Naming of Royalton Education Minnesota (REM) Negotiation Representatives (Presently Tom Justin, Dale Lenz & Jeff Swenson)
Description:
It was moved by Director _________ and seconded by Director _____________ to name Directors _____________, _____________ and ____________ as REM Negotiation Representatives. Motion carried by ___ vote. |
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11.g.14. Naming of Principal Negotiation Representatives (Presently Tom Justin, Jeff Swenson, & Liz Verley)
Description:
It was moved by Director ____________ and seconded by Director ___________ to name Directors _________________, ____________ and ____________ as Principal Negotiation Representatives. Motion carried by ___ vote. |
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11.g.15. Naming of Superintendent Negotiation Representatives (Presently Tom Justin, Jeff Swenson, & Liz Verley)
Description:
It was moved by Director ____________ and seconded by Director ___________ to name Directors _________________, ____________ and ____________ as Superintendent Negotiation Representatives. Motion carried by ___ vote. |
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11.g.16. Naming of City Council Meeting Representatives (Presently Michelle Carlson for Bowlus & Jim Block for Royalton)
Description:
It was moved by Director __________ and seconded by Director _____________ to have Director __________ represent the School District at Bowlus City council meetings once per month and Director ___________ represent the School District at the Royalton City council meetings once per month. Motion carried by ___ vote. |
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11.g.17. Naming of Wellness Committee Representatives (Presently Liz Verley & Jeff Swenson, Alt.)
Description:
It was moved by Director ______________ and seconded by Director ____________ to name Directors_____________ and ___________ (alternate) as Wellness Committee Representatives. Motion carried by ___ vote. |
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11.g.18. Naming of Policy Committee Representatives (Presently Jim Block, Michelle Carlson & Jeff Swenson)
Description:
It was moved by Director ___________ and seconded by Director ____________ to name Directors__________________, _____________ and ___________as Policy Committee Representatives. Motion carried by ___ vote. |
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11.g.19. Naming of Representatives to Schools for Equity in Education (Presently Dale Lenz & Liz Verley)
Description:
Schools for Equity in Education (SEE) is an association of 62 school districts throughout the state of Minnesota. Their member school districts serve approximately 250,000 children, over one-third of Minnesota's K-12 public school students. SEE is committed to the following: 1) equal access to a quality education for all of Minnesota's students regardless of the property wealth in their local school district; 2) legislation that ensures equitable distribution of school resources; 3) a property tax system that is fair and provides equal access to referendum and bond revenue for low property wealth school districts, communities and their taxpayers; and 4) holding elected state officials accountable for adequate and equitable funding and policy that enables all students to meet state and federal academic standards and allows them to reach their highest potential. It was moved by Director__________ and seconded by Director ____________ to name Directors__________________ and _______________ as Representatives to Schools for Equity in Education (SEE). Motion carried by ___vote. |
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11.h. Other Organizational Action Items
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12. Regular Action Items
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12.a. Approval of Hiring
Description:
It was moved by Director _____________ and seconded by Director _____________ to approve the hiring of Melanie Cimenski as the one act play advisor for the 2013-14 school year effective December 27, 2013 as per administrative recommendation. Motion carried by ___ vote.
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13. Discussion Items
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13.a. Facilities Planning with Springsted/Kraus-Anderson/Worner Associates
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13.b. School Security
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13.c. Other Discussion Items
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14. Information Items
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14.a. 2014 Minnesota School Boards Association (MSBA) Leadership Conference
Description:
The Board will be attending the 2014 MSBA Leadership Conference on January 15-17. The annual school board training and conference is held in Minneapolis, MN. |
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14.b. Enrollment Information
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14.c. Other Information Items
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15. Upcoming Meeting Schedule
Description:
• Special Board Meeting-January 13, 2014 at 6:00 PM • MSBA Conference-January 15-17, 2014 |
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16. Closing Meeting for Negotiation Strategies
Description:
It was moved by Director __________ and seconded by Director _____________ to close the meeting for negotiation strategies, as allowed by MN Statute 13D.03. Motion carried by ___ vote. |
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17. Adjournment
Description:
It was moved by Director ______________ and seconded by Director _____________ to adjourn the meeting at _________ p.m. Motion carried by ________ vote. |
