March 12, 2024 at 5:30 PM - Regular Business Meeting
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1) Call to Order and Roll Call
Agenda Item Type:
Procedural Item
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2) Adoption of the Agenda
Agenda Item Type:
Action Item
Description:
Proposed agenda is tentative and subject to change until approved at the beginning of the meeting
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3) Acceptance of Minutes
Agenda Item Type:
Action Item
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3)a. February 13, 2024 Regular Business Meeting
Agenda Item Type:
Action Item
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4) Recognitions
Agenda Item Type:
Non-Action Item
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5) Recess
Agenda Item Type:
Non-Action Item
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6) Public Comments
Agenda Item Type:
Non-Action Item
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7) Recess
Agenda Item Type:
Non-Action Item
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8) Reports and Recommendations from the Superintendent of Schools
Description:
Presentations, discussions, and items for Board action at future meetings
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8)a. Presentations and Updates
Agenda Item Type:
Information Item
Description:
Topics:
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9) Action Items by the Board of Education
Agenda Item Type:
Action Item
Description:
Board will vote on these items during the meeting
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9)a. Approval of the Consent Agenda
Agenda Item Type:
Consent Agenda
Description:
Items on the consent agenda are adopted as a group and the overall vote outcome is applied to each item as if they were voted upon individually. Approval of the consent agenda includes authorization for the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate the items.
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9)a.1. Personnel Items
Agenda Item Type:
Consent Item
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9)a.1.a. Approval of List A personnel matters (2024-3-ER-A)
Agenda Item Type:
Consent Item
Description:
List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.
Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
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9)a.1.b. Approval of List B personnel matters (2024-3-ER-B)
Agenda Item Type:
Consent Item
Description:
List B includes all employment separations that require board action since the previous board meeting. List B will be posted on the agenda the day prior to the meeting. As required by law, some items on List B may be discussed in a closed session of the board. Effective upon board approval, per dates listed.
Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
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9)a.2. Contracts
Agenda Item Type:
Consent Item
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9)a.2.a. Contract Alternative Amendments
Agenda Item Type:
Action Item
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9)a.2.b. Contract with Archer Mechanical (2024-14367)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Archer Mechanical for purchasing oil pumps and burners for the following schools: Marcy, Edison, Sheridan, Keewaydin, Pratt, and Sanford, for a term of 03/12/2024 to 12/31/2024, for an amount not to exceed $1,020,791.00.
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9)a.2.c. Amendment to contract 2023-4400001933 with Bergan KDV
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 2023-4400001933 with Bergan KDV to increase the contract amount by $33,975.00 for the term of 03/12/2024 to 06/30/2024. The cumulative contract amount with the amendment is $128,975.00
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9)a.2.d. Contract with B&D Associates, LLC (2024-14396)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with B&D Associates, LLC for phase 3 renovations that includes concrete and masonry renovations at North High School, for a term of 03/12/2024 to 12/31/2024, for an amount not to exceed $274,670.00.
Attachments:
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9)a.2.e. Contract with Bituminous Roadways Inc (2024-14363)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Bituminous Roadways Inc for construction services that includes concrete, curb & gutter, erosion, landscaping per plans and specifications, for a term of 03/12/2024 to 04/30/2025, for an amount not to exceed $1,162,037.25.
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9)a.2.f. Contract with Central Roofing (2024-14385)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Central Roofing for Phase 3 renovations that includes the auditorium, childcare and kitchen serving area renovations at North High School, for a term of 03/12/204 to 12/31/2024, for an amount not to exceed $438,257.60.
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9)a.2.g. Amendment to contract 2023-44400002018 with CESO LLC
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Human Resources to execute an amendment to contract 2023-44400002018 with CESO LLC to increase the contract amount by $150,395.00 for the term of 03/12/2024 to 06/30/2024. The cumulative contract amount with the amendment is $249,395.00
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9)a.2.h. Contract with Construction Results Corp (2024-14361)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Construction Results Corp for replacing and upgrading the fire sprinkler wet and dry systems at Longfellow High School, for a term of 03/12/2024 to 06/30/2025, for an amount not to exceed $759,000.00.
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9)a.2.i. Contract with Ford Metro, Inc (2024-14399)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Ford Metro, Inc for phase 3 renovations including exterior glass and glazing work at North High School, for a term of 03/12/2024 to 12/31/2024, for an amount not to exceed $371,690.00.
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9)a.2.j. Contract with Grazzini Brothers & Company (2024-14395)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Grazzini Brothers & Company for phase 3 renovations that includes auditorium, childcare, and kitchen renovations at North High School, for a term of 03/12/2024 to 12/31/2024, for an amount not to exceed $874,203.00.
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9)a.2.k. Contract with Greiner Construction, Inc (2024-14388)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Greiner Construction, Inc for wood floor refinishing for the gymnasiums at Olson Middle School, Hale School, and Windom School, for a term of 03/12/2024 to 08/16/2024, for an amount not to exceed $158,400.00.
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9)a.2.l. Contract with Greiner Construction, Inc (2024-14389)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Greiner Construction, Inc for flooring replacement at Jenny Lind School and Roosevelt High School, for a term of 03/12/2024 to 08/16/2024, for an amount not to exceed $217,690.00.
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9)a.2.m. Contract with Horizon Equipment LLC (2024-14380)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Horizon Equipment LLC for kitchen and serving area renovations at North High School - Phase 3, for a term of 03/12/2024 to 12/31/2024, for an amount not to exceed $1,228,150.00.
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9)a.2.n. Contract with H2I Group (2024-14386)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with H2I Group for Phase 3 renovations that includes theater seating renovations at North High School, for a term of 03/12/2024 to 12/31/2024, for an amount not to exceed $314,424.00.
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9)a.2.o. Contract with Kellington Construction, Inc (2024-14398)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Kellington Construction, Inc for phase 3 renovations to include carpentry work at North High School, for a term of 03/12/2024 to 12/31/2024, for an amount not to exceed $1,652,154.50.
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9)a.2.p. Amendment to contract 2024-14401 with Lawal Scott Erickson Architects (LSE)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 14401 with Lawal Scott Erickson Architects (LSE) to increase the contract amount by $295,000.00, for a term of 03/12/2024 to 12/31/2026. The cumulative contract amount with the amendment is $4,924,155.99.
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9)a.2.q. Contract with NAC Mechanical & Electrical (2024-14387)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with NAC Mechanical & Electrical for phase 3 renovations including electrical renovations at North High School, for a term of 03/12/2024 to 12/31/2024, for an amount not to exceed $3,685,000.00.
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9)a.2.r. Contract with Painting by Nakasone (2024-14379)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Painting by Nakasone for painting of the area renovations at North High School, for a term of 03/12/2024 to 12/31/2024, for an amount not to exceed $115,890.50.
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9)a.2.s. Contract with Red Cedar Steel Erectors, Inc (2024-14397)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Red Cedar Steel Erectors, Inc for phase 3 renovations to include structural steel work at North High School, for a term of 03/12/2024 to 12/31/2024, for an amount not to exceed $209,132.00.
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9)a.2.t. Amendment to contract 2024-14392 with Rochon Construction
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 14392 with Rochon Construction to increase the contract by $780,446.29, for a term of 03/12/2024 to 12/31/2025. The cumulative contract amount with the amendment is $26,657,946.29.
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9)a.2.u. Contract with Schwab Vollhaber Lubratt Inc (2024-14365)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Schwab Vollhaber Lubratt Inc for renewing 2 life-cycled out and failing condensing units, for a term of 03/12/2024 to 02/20/2025, for an amount not to exceed $182,111.00.
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9)a.2.v. Contract with Sonus Interiors, Inc (2024-14381)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Sonus Interiors, Inc for auditorium, childcare and kitchen serving area renovations at North High School, for a term of 03/12/2024 to 12/31/2024, for an amount not to exceed $279,015.00.
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9)a.2.w. Contract with St Paul Linoleum & Carpet (2024-14374)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with St Paul Linoleum & Carpet for furnishing and installing new resilient gym flooring with game lines and new vinyl base in two Wilder Complex Gymnasiums, for a term of 03/12/2024 to 02/20/2025, for an amount not to exceed $172,413.75
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9)a.2.x. Contract with Summit Fire Protection (2024-14394)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Summit Fire Protection for phase 3 renovations to include fire protection work at North High School, for a term of 03/12/2024 to 12/31/2024, for an amount not to exceed $158,400.00.
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9)a.2.y. Contract with Thelen Heating and Roofing (2024-14400)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Thelen Heating and Roofing for phase 3 renovations to include combined mechanical work at North High School, for a term of 03/12/2024 to 12/31/2024, for an amount not to exceed $4,382,400.00.
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9)a.2.z. Contract with Valley Apple Ford Inc (2024-14359)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Valley Apple Ford Inc for providing five 2024 Ford F-350 4x4 trucks at Plant Maintenance, for a term of 03/12/2024 to 12/31/2025, for an amount not to exceed $240,714.20.
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9)a.2.aa. Contract with Warshaw Group, DBA Intellis Labs (2024-14384)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Warshaw Group, DBA Intellis Labs for capital investment planning software system, for a term of 03/12/2024 to 12/31/2025, for an amount not to exceed $346,100.00.
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9)a.2.ab. Contract amendments with contract alternative schools for the 2023-2024 school year
Agenda Item Type:
Consent Item
Description:
Aadjustment to reconcile funding for the 2023-2024 school year based on student counts.
Authorizing the Senior Officer of Schools to execute the contract amendments.
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9)a.3. Authorizations
Agenda Item Type:
Consent Item
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9)a.3.a. Authorizing Minnesota State High School League (MSHSL) cooperative school sponsorship actions
Agenda Item Type:
Consent Item
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9)a.4. Appointments
Agenda Item Type:
Consent Item
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9)a.4.a. 2024 Neighborhood Revitalization Program Policy Board representative
Agenda Item Type:
Consent Item
Description:
Appointing Director Sharon El-Amin as the representative Neighborhood Revitalization Program Policy Board (NRP Board) for the 2024 calendar year
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9)b. Revision of Policy 5391: Graduation Requirements (2024-0016)
Agenda Item Type:
Information Item
Description:
File Number 2024-0016
Item Title
Policy 5391: Graduation Requirements
Responsible Division/Department
Academics Division Background
Proposed revisions, which are required as a result of recent changes in state statute, update the policy language regarding graduation requirements. The new policy will substantially utilize the MSBA model policy to ensure future updates are identified and can be made promptly. EDIA Analysis
An EDIA review process is required for this policy. However, the specific proposed revisions are required to align with law or regulation. Timeline
Committee Action: 1/23/2024 First Reading: 2/13/2024 Board Vote: 3/12/2024
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9)c. Revision Policy 5690: Student Data (2024-0017)
Agenda Item Type:
Action Item
Description:
File Number 2024-0017
Item Title
Revision Policy 5690: Student Data (2024-0017)
Responsible Division/Department
General Counsel Background
Proposed revisions align policy language to recent state legislative changes regarding student directory information. EDIA Analysis
An EDIA review process is not required for this policy. Timeline
Committee Action: 2/20/2024 Board Vote: 3/12/2024
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9)d. Resolution amending the 2024-2025 school calendar (2024-0018)
Agenda Item Type:
Action Item
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10) New Business
Description:
Action or informational items from Board Directors
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11) Reports from Board of Education Directors
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12) Adjournment
Agenda Item Type:
Procedural Item
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