November 14, 2023 at 5:30 PM - Regular Business Meeting
Agenda |
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1) Call to Order and Roll Call
Agenda Item Type:
Procedural Item
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2) Adoption of the Agenda
Agenda Item Type:
Action Item
Description:
Proposed agenda is tentative and subject to change until approved at the beginning of the meeting
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3) Acceptance of Minutes
Agenda Item Type:
Action Item
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3)a. August 29, 2023 Special Business Meeting Minutes
Agenda Item Type:
Action Item
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3)b. October 10, 2023 Regular Business Meeting Minutes
Agenda Item Type:
Action Item
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4) Public Comments
Agenda Item Type:
Non-Action Item
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5) Recess
Agenda Item Type:
Non-Action Item
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6) Reports and Recommendations from the Superintendent of Schools
Description:
Presentations, discussions, and items for Board action at future meetings
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6)a. Presentations and Updates
Agenda Item Type:
Information Item
Description:
Topics:
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6)b. Recommendations and Resolution First Readings
Agenda Item Type:
Information Item
Description:
Items for action at a future board meeeting
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6)b.1. Henry High School Name Change
Agenda Item Type:
Information Item
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6)b.2. Seward Montessori Grade Level Modification
Agenda Item Type:
Information Item
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6)b.3. School Transformation
Agenda Item Type:
Information Item
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7) Policy Committee Report
Agenda Item Type:
Information Item
Description:
Policy matters referred from the Policy Committee
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7)a. Repeal of Policy 5510: Public Performances By Students (2023-0067)
Agenda Item Type:
Information Item
Description:
** Forwarded from 'Policy Committee' **
File Number 2023-0067
Item Title
Repeal of Policy 5510 (Public Performances By Students)
Responsible Division/Department
Academics Division Background
As a part of a review, this policy has been determined to be unnecessary, redundant to existing law and/or policy, or is outdated. Repeal will have no impact. EDIA Analysis
An EDIA review process is required for this policy. A completed Equity Considerations for Policies document is attached. Timeline
Committee Action: 10/24/2023 First Reading: 11/14/2023 Board Vote: 12/12/2023 |
7)b. Repeal of Policy 1130: Appearances, Interviews, And Performances (2023-0066)
Agenda Item Type:
Information Item
Description:
** Forwarded from 'Policy Committee' **
File Number 2023-0066
Item Title
Repeal of Policy 1130 (Appearances, Interviews, And Performances)
Responsible Division/Department
Communications and Marketing Background
As a part of a review, this policy has been determined to be unnecessary, redundant to existing law and/or policy, or is outdated. Repeal will have no impact. EDIA Analysis
An EDIA review process is not required for this policy. Timeline
Committee Action: 10/24/2023 First Reading: 11/14/2023 Board Vote: 12/12/2023
Attachments:
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8) Action Items by the Board of Education
Agenda Item Type:
Action Item
Description:
Board will vote on these items during the meeting
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8)a. Approval of the Consent Agenda
Agenda Item Type:
Consent Agenda
Description:
Items on the consent agenda are adopted as a group and the overall vote outcome is applied to each item as if they were voted upon individually. Approval of the consent agenda includes authorization for the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate the items.
Recommended Motion(s):
Move to approve the consent agenda and authorize necessary actions to execute items
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8)a.1. Personnel Items
Agenda Item Type:
Consent Item
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8)a.1.a. Approval of List A personnel matters (2023-11-ER-A)
Agenda Item Type:
Consent Item
Description:
List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.
Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
Attachments:
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8)a.1.b. Approval of List B personnel matters (2023-11-ER-B)
Agenda Item Type:
Consent Item
Description:
List B includes all employment separations that require board action since the previous board meeting. List B will be posted on the agenda the day prior to the meeting. As required by law, some items on List B may be discussed in a closed session of the board. Effective upon board approval, per dates listed.
Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
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8)a.2. Contracts
Agenda Item Type:
Consent Item
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8)a.2.a. Contract with Adara Home Service (2023-4400002011)
Agenda Item Type:
Consent Item
Description:
Authorizing the Assistant to the Superintendent and Board to execute a contract with Adara Home Service to provide individualized nursing services for students with complex medical needs, for a term of 11/14/2023 to 8/1/2024, for an amount not to exceed $105,300.00.
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8)a.2.b. Contract with AVM Construction LLC (2023-14287)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with AVM Construction LLC for chiller replacement and reroofing at Barton elementary school, for a term of 11/14/2023 to 6/30/2025, for an amount not to exceed $685,520.00.
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8)a.2.c. Contract with Bayada Home Service (2023-4400002010)
Agenda Item Type:
Consent Item
Description:
Authorizing the Assistant to the Superintendent and Board to execute a contract with Bayada Home Service to provide individualized nursing services for students with complex medical needs, for a term of 11/14/2023 to 8/1/2024, for an amount not to exceed $105,300.00.
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8)a.2.d. Authorization to amend contract 2023-440001710 with BWP & Associates
Agenda Item Type:
Consent Item
Description:
Authorizing the Assistant to the Superintendent and Board to negotiate and execute an amendment to contract 2023-440001710 with BWP & Associates to increase the contract amount by up to $8,000.00, for the reimbursement of candidate travel expenses and finalist background checks. The cumulative contract amount with the amendment is up to $48,000.00.
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8)a.2.e. Amendment to contract 2023-14285 with Frontier Transportation Services LLC
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 2023-14285 with Frontier Transportation Services LLC to increase the contract amount by $1,500,000.00 for the term of 12/1/2023 to 6/30/2027. The cumulative contract amount with the amendment is $3,000,000.00.
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8)a.2.f. Amendment to contract 2023-13078 with Gardaworld Security Services
Agenda Item Type:
Consent Item
Description:
Authorizing theAssistant to the Superintendent and Board to execute an amendment to contract 2023-13078 with Gardaworld Security Services to increase the contract amount by $190,000.92 for the term of 11/14/2023 to 12/30/2023. The cumulative contract amount with the amendment is $620,000.92.
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8)a.2.g. Contract with Heartland Business Systems (2024-4400002013)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Information Officer to execute a contract with Heartland Business Systems for Switch and Wireless Refresh (ERATE), for a term of 11/14/23-6/30/24, for an amount not to exceed $1,917,830.79.
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8)a.2.h. Amendment to contract 2023-4400001707 with iDream TV
Agenda Item Type:
Consent Item
Description:
Authorizing the Assistant to the Superintendent and Board to execute an amendment to contract 2023-4400001707 with iDream TV to increase the contract amount by $53,430.00 to provide live-streaming services and equipment for MFT bargaining sessions, for the term of 11/14/2023 to 6/30/2024. The cumulative contract amount with the amendment is $193,430.00.
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8)a.2.i. Amendment to contract (2024-4400001757) with Insight Public Sector
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Information Officer to execute an amendment to contract 4400001757 with Insight Public Sector to increase the contract amount by $163,383.24, for a term of 7/1/23-6/30/24. The cumulative contract amount with the amendment is $702,251.45.
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8)a.2.j. Amendment to contract 2023-14288 with Kraus-Anderson
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 2023-14288 with Kraus-Anderson to increase the contract amount by $927,854.00 for the term of 11/14/2023 to 12/31/2024. The cumulative contract amount with the amendment is $4,451,824.00.
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8)a.2.k. Contract with Morcon Construction Inc (2023-14295)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Morcon Construction Inc for renovations to science classrooms at Franklin Middle School, for a term of 11/14/2023 to 8/16/2024, for an amount not to exceed $659,450.00.
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8)a.2.l. Amendment to contract 2023-14271 with Meisa Transportation
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 2023-14271 with Meisa Transportation to increase the contract amount by $1,500,000.00 for the term of 11/14/2023 to 6/30/2027. The cumulative contract amount with the amendment is $2,750,000.00.
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8)a.2.m. Amendment to contract 2023-14272 with Metropolitan Transportation Network
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 2023-14272 with Metropolitan Transportation Network to increase the contract amount by $2,500,00.00 for the term of 11/14/2023 to 06/30/2024. The cumulative contract amount with the amendment is $10,000,000.00.
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8)a.2.n. Contract with Pediatric Home Service (2023- 4400002012)
Agenda Item Type:
Consent Item
Description:
Authorizing the Assistant to the Superintendent and Board to execute a contract with Pediatric Home Service to provide individualized nursing services for students with complex medical needs, for a term of 11/14/2023 to 8/1/2024, for an amount not to exceed $219,375.00.
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8)a.2.o. Amendment to contract 2023-14273 with Rift Valley Transportation Inc
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 2023-14273 with Rift Valley Transportation Inc to increase the contract amount by $500,000.00 for the term of 11/14/2023 to 06/30/2027. The cumulative contract amount with the amendment is $2,500,000.00.
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8)a.2.p. Amendment to contract 2023-14293 with Sheehy Construction
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 2023-14293 with Sheehy Construction to increase the contract amount by $430,012.24 for the term of 11/14/2023 to 12/31/2024. The cumulative contract amount with the amendment is $5,830,242.24.
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8)a.2.q. Amendment to contract 2023-14274 with Wide Area Transportation Services Inc (WATSI)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 2023-14274 with Wide Area Transportation Services Inc (WATSI) to increase the contract amount by $700,000.00 for the term of 11/14/2023 to 6/30/2027. The cumulative contract amount with the amendment is $1,200,000.00.
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8)a.3. Resolutions
Agenda Item Type:
Consent Item
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8)a.3.a. Resolution supporting Edison High School's application to the Minnesota State High School League (MSHSL) Foundation
Agenda Item Type:
Consent Item
Description:
Approving a resolution supporting Edison High School's application to the Minnesota State High School League (MSHSL) Foundation; Authorizing the clerk to execute the agreement.
Background MSHSL Foundation is offering grants and funding to assist schools to provide seminars/training opportunities or support for specific school functions for students/faculty members/officials and others who are involved in athletic and fine arts programs. Edison is seeking a $400.00 grant for foam muscle rollers and School Board support is required for grant submission.
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8)a.4. Miscellaneous
Agenda Item Type:
Consent Item
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8)a.4.a. Acceptance of Environmental Health and Safety (EH&S) plans and procedures
Agenda Item Type:
Consent Item
Description:
Moved that the Board accept the School Year 2023-2024 Environmental Health and Safety (EH&S) plans and procedures that have been established to protect employees, students, volunteers, and visitors while on district property and grounds.
See attached memo for details and linked plans and procedures. |
8)b. Adoption of Policy 5695: Student Surveys (2023-0055)
Agenda Item Type:
Action Item
Description:
** Forwarded from 'Policy Committee' **
File Number 2023-0055
Item Title
Adoption of Policy 5695 (Student Surveys)
Responsible Division/Department
Research, Evaluation, Assessment Department Background
Districts are required to have a policy on student surveys. In accordance with section 4e of Policy 8520 (Policy Development), this policy revision is recommended for approval at one regular meeting because the modification is due to a legal change over which the board has no control. EDIA Analysis
An EDIA review process is not required for this policy. Timeline
Committee Action: 10/24/2023 Board Vote: 11/14/2023
Attachments:
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8)c. Revision of Policy 6222: Online Instruction (2023-0065)
Agenda Item Type:
Action Item
Description:
** Forwarded from 'Policy Committee' **
File Number 2023-0065
Item Title
Revision of Policy 6222 (Online Instruction)
Responsible Division/Department
Academics Division Background
Significant changes to the statutes governing online instruction were made during the 2023 state legislative session. To ensure alignment with these provisions, it is recommended that the MN School Boards Association (MSBA) model policy template be adopted. EDIA Analysis
An EDIA review process is not required for this policy. Timeline
Committee Action: 10/24/2023 Board Vote: 11/14/2023
Attachments:
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8)d. Resolution authorizing an extension of the Minneapolis Youth Coordinating Board Joint Powers Agreement (2023-0068)
Agenda Item Type:
Action Item
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9) New Business
Description:
Action or informational items from Board Directors
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10) Reports from Board of Education Directors
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11) Adjournment
Agenda Item Type:
Procedural Item
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