August 8, 2023 at 5:30 PM - Regular Business Meeting
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1) Call to Order and Roll Call
Agenda Item Type:
Procedural Item
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2) Adoption of the Agenda
Agenda Item Type:
Action Item
Description:
Proposed agenda is tentative and subject to change until approved at the beginning of the meeting
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3) Acceptance of Minutes
Agenda Item Type:
Action Item
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3)a. June 6, 2023 Special Meeting Minutes
Agenda Item Type:
Action Item
Attachments:
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3)b. June 13, 2023 Regular Business Meeting Minutes
Agenda Item Type:
Action Item
Attachments:
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4) Public Comments
Agenda Item Type:
Information Item
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5) Recess
Agenda Item Type:
Non-Action Item
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6) Reports and Recommendations from the Superintendent of Schools
Description:
Presentations, discussions, and items for Board action at future meetings
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6)a. Superintendent's Update; Year 1 Strategic Plan Summary; School Readiness and Well-Being Update
Agenda Item Type:
Information Item
Attachments:
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7) Action Items by the Board of Education
Agenda Item Type:
Action Item
Description:
Board will vote on these items during the meeting
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7)a. Approval of the Consent Agenda
Agenda Item Type:
Consent Agenda
Description:
Items on the consent agenda are adopted as a group and the overall vote outcome is applied to each item as if they were voted upon individually. Approval of the consent agenda includes authorization for the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate the items.
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7)a.1. Personnel Items
Agenda Item Type:
Consent Item
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7)a.1.a. Approval of List A personnel matters (2023-08-ER-A)
Agenda Item Type:
Consent Item
Description:
List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.
Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
Attachments:
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7)a.1.b. Approval of List B personnel matters (2023-08-ER-B)
Agenda Item Type:
Consent Item
Description:
List B includes all employment separations that require board action since the previous board meeting. List B will be posted on the agenda the day prior to the meeting. As required by law, some items on List B may be discussed in a closed session of the board. Effective upon board approval, per dates listed.
Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
Attachments:
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7)a.2. Contracts
Agenda Item Type:
Consent Item
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7)a.2.a. Contract with BH365, LLC
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Academic Officer to execute a contract with BH365 LLC to provide ethnic studies core and supplemental materials, for a term of (August 10, 2023 - June 30, 2024), for an amount not to exceed $967,734.86.
Attachments:
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7)a.2.b. Amendment to contract COM0001489 with the City of Minneapolis Elections and Voter Services
Agenda Item Type:
Consent Item
Description:
Authorizing the Assistant to the Superintendent and Board to execute an amendment to extend contract COM0001489 with the City of Minneapolis Elections and Voter Services, to provide election administrative services, through December 31, 2025, in amount not to exceed $207,048 total over the two-year extension with $103,524 to be paid annually, which represents no increase over the current contract amount.
Additionally, this extension has two changes to the previous contract terms:
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7)a.2.c. Authorization to contract with College Nannies and Tutors
Agenda Item Type:
Consent Item
Description:
Authorizing the Assistant to the Superintendent and Board to negotiate and execute a contract with College Nannies and Tutors to provide Title I instructional services to eligible students at Cristo Rey Jesuit High School, for a term of 1 year, for an amount not to exceed $139,733.72.
Attachments:
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7)a.2.d. Authorization to contract with David Hoy and Associates
Agenda Item Type:
Consent Item
Description:
Authorizing the Assistant to the Superintendent and Board to execute a contract with David Hoy and Associates to provide Title I instructional services to eligible students at Delasalle High School, Ascension School, Cristo Rey Jesuit School, Risen Christ for a term of 2 years, for an amount not to exceed $458,617.50 in the school year of 2023-2024.
Attachments:
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7)a.2.e. Contract with Hand 2 Mind (2023)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Academic Officer to execute a contract with Hand 2 Mind for Literacy Intervention Materials, Magnetic Boards, Dry Erase Boards and Tiles for K-5, for a term of July 1, 2023 - June 30, 2024, for an amount not to exceed $146,015.05.
Attachments:
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7)a.2.f. Authorization to contract with Learning Disabilities Associates
Agenda Item Type:
Consent Item
Description:
Authorizing the Assistant to the Superintendent and Board to negotiate and execute a contract with Learning Disabilities Associates to provide Title I instructional services to eligible students at Delasalle High School, for a term of 1 year, for an amount not to exceed $151,250.00.
Attachments:
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7)a.2.g. Contract with Muska Electric Co (2023-14195)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Muska Electric Co for furnishing all labor, materials, equipment, and incidentals to complete all work for low voltage improvements phase 5, for a term of 08/08/2023 to 12/31/2024, for an amount not to exceed $1,312,300.00.
Attachments:
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7)a.2.h. Contract with North Central Bus & Equipment (2023-14165)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with North Central Bus & Equipment for the purchase of two Blue Bird BBCV-E Electric Bus 71 Passenger Hyd Brake for Transportation using 7 trade in's, for a term of 08/08/2023 to 06/30/2024, for an amount not to exceed $1,004,718.57.
Attachments:
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7)a.2.i. Amendment to contract (2024-4400001748) with Now Micro
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Information Officer to execute an amendment to contract (2024-4400001748) with Now Micro to increase the contract amount by $1,200,000.00 for the term of 7/1/23 - 6/30/26. The cumulative contract amount with the amendment is $1,799,357.00.
Attachments:
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7)a.2.j. Authorization to contract with Ricoh Document Center
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance and Operations to negotiate and execute a contract with Ricoh Document Center for Document center lease cost with Personnel Services managing printing services, for a term of 07/01/2023 to 12/30/2023, for an amount not to exceed $320,000.00.
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7)a.2.k. Authorization to contract with Rimini Street
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Information Officer to execute a contract with Rimini Street for Maintenance & Support for the District Business Operations Systems, for a term of 8/8/23-6/30/24, for an amount not to exceed $225,000.00.
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7)a.2.l. Contract with Savvas Learning
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Academic Officer to execute a contract with Savvas Learning to provide social studies core curriculum and supplemental materials for grades 6-12, for a term of 07/01/2023 to 06/30/2024, for an amount not to exceed $454,520.40.
Attachments:
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7)a.2.m. Authorization to contract with Text Help
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Academics to negotiate and execute a contract with Text Help to provide Read and Write subscription to Special Education Department, for a term of 09/16/20232 to 09/25/2025, for an amount not to exceed $100,141.19..
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7)a.2.n. Contract Amendment with Whelan Co., dba GardaWorld Security Services
Agenda Item Type:
Consent Item
Description:
Authorizing the Assistant to the Superintendent & Board to execute a contract amendment with Whelan Security Co., dba GardaWorld Security Services for mobile patrol services, for a term of 7/1/2023 to 11/30/2023, for an amount not to exceed $476,757.92.
Attachments:
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7)a.2.o. Contract with Xello
Agenda Item Type:
Consent Item
Description:
Authorizing the Assistant to the Superintendent & Board to execute a contract with Xello to provide engaging college and career readiness software that ensures all students have equitable access to local work-based learning opportunities, for a term of 8/4/2023 to 6/30/2025, for an amount not to exceed $329,977.30.
Attachments:
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7)a.3. Resolutions
Agenda Item Type:
Consent Item
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7)a.3.a. Resolution Appointing Responsible Authority Under MN Government Data Practices Act (2023-0048)
Agenda Item Type:
Consent Item
Description:
In alignment with organizational restructuring and creation of new data practices and records management unit within the Office of General Counsel, it is recommended that the superintendent of schools be designated as the responsible authority under the Minnesota Government Data Practices Act.
Attachments:
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7)a.3.b. Amending resolution 2023-0017 to extend the report due date of the committee to no later than October 24, 2023
Agenda Item Type:
Consent Item
Attachments:
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7)a.4. Agreements
Agenda Item Type:
Consent Item
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7)a.4.a. Authorizing a lease agreement with Minneapolis Nature Preschool (2023-0057)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance and Operations to execute a lease agreement extension with Minneapolis Nature Preschool Background
Minneapolis Nature Preschool offers all early learning children in Minneapolis a high quality learning experience based on nature. They have been leasing space at Bryn Mawr for several years and would like to continue their partnership by committing to another lease agreement through August 31, 2026. Key Agreement Terms License fees of $1,400 per month for the first year with annual increases thereafter. The contract term is from September 1, 2023 to August 31, 2026. Full agreement attached.
Attachments:
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7)b. Contract with The Regents of the University of Minnesota, Center for Applied Research and Educational Improvement (CAREI) (2023)
Agenda Item Type:
Action Item
Description:
Authorizing the Senior Academic Officer to Execute a contract with (CAREI) for PK-5 Curriculum Adoption Consultation, for a term of (08/11/2023 - 06/30/2025), for an amount not to exceed $148,500.
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7)c. Policy Revisions and Adoptions Due to Legal Changes
Agenda Item Type:
Action Item
Description:
In accordance with section 4e of Policy 8520 (Policy Development), policy revisions and/or adoptions are recommended for approval at one regular meeting because the modification is due to a legal change over which the board has no control.
This set of policy revisions and adoptions does not represent the full extent of needed changes due to recent legislative action. Additional policy changes will be proposed at future meetings. In some instances, necessary revisions due to legislative action will be made to regulations rather than policy. |
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7)c.1. Revision of Policy 4200 (2023-0044)
Agenda Item Type:
Action Item
Description:
File Number 2023-0044
Item Title
Revision of Policy 4200 (Personnel Data)
Responsible Division/Department
General Counsel Background and Recommendation
Proposed revisions, which are required as a result of recent changes in state statute, primarily update the policy language regarding dissemination of private personnel data to labor organizations. In accordance with section 4e of Policy 8520 (Policy Development), this policy revision is recommended for approval at one regular meeting because the modification is due to a legal change over which the board has no control. EDIA Analysis
An EDIA review process is not required for this policy. Timeline
Board Vote: 8/8/2023
Attachments:
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7)c.2. Adoption of Policy 5610 (2023-0051)
Agenda Item Type:
Action Item
Description:
File Number 2023-0051
Item Title
Adoption of Policy 5610 (Corporal Punishment And Prone Restraint)
Responsible Division/Department
Student Support Services Background and Recommendation
New policy to ensure compliance with state law regarding the prohibition of corporal punishment and a recently enacted legislative prohibition on the use of prone restraints upon students. In accordance with section 4e of Policy 8520 (Policy Development), this policy adoption is recommended for approval at one regular meeting because the modification is due to a legal change over which the board has no control. EDIA Analysis
An EDIA review process is not required for this policy. Timeline
Board Vote: 8/8/2023
Attachments:
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7)c.3. Revision of Policy 5690 (2023-0045)
Agenda Item Type:
Action Item
Description:
File Number 2023-0045
Item Title
Revision of Policy 5690 (Student Data)
Responsible Division/Department
General Counsel Background and Recommendation
Proposed revisions, which are required as a result of recent changes in state statute, primarily update the policy language regarding student directory information. In accordance with section 4e of Policy 8520 (Policy Development), this policy revision is recommended for approval at one regular meeting because the modification is due to a legal change over which the board has no control. EDIA Analysis
An EDIA review process is not required for this policy. Timeline
Board Vote: 8/8/2023
Attachments:
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7)d. Revision of Policy 5210 (2023-0027)
Agenda Item Type:
Action Item
Description:
The Board voted to remove this item from the August 8 agenda and it was referred back to the Board's Policy Committee
File Number 2023-0027
Item Title
Revision of Policy 5210: Student Personal Electronic Devices
Responsible Division/Department
Division of Schools Background
Proposed updates include language simplification and aligning consequences to existing behavior standards policy rather than specific personal electronic device consequences. EDIA Analysis
An EDIA review process is required for this policy. An Equity Considerations for Policies document is attached. Timeline
Committee Action: 5/23/2023 First Reading: 6/13/2023 Board Vote: 8/8/2023 |
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7)e. Approving the Superintendent Leadership Profile
Agenda Item Type:
Action Item
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8) New Business
Description:
Action or informational items from Board Directors
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9) Reports from Board of Education Directors
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10) Adjournment
Agenda Item Type:
Procedural Item
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