February 14, 2023 at 5:30 PM - Regular Business Meeting
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1) Call to Order and Roll Call
Agenda Item Type:
Procedural Item
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2) Adoption of the Agenda
Agenda Item Type:
Action Item
Description:
Proposed agenda is tentative and subject to change until approved at the beginning of the meeting
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3) Introduction of the 2023 Student Representatives
Agenda Item Type:
Information Item
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4) Acceptance of Minutes
Agenda Item Type:
Action Item
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5) Recognitions
Agenda Item Type:
Action Item
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6) Recess
Agenda Item Type:
Non-Action Item
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7) Public Comments
Agenda Item Type:
Information Item
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8) Recess
Agenda Item Type:
Non-Action Item
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9) Reports and Recommendations from the Superintendent of Schools
Description:
Presentations, discussions, and items for Board action at future meetings
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9)b. Comprehensive District Design (CDD) Update
Agenda Item Type:
Information Item
Attachments:
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10) Policy Committee Report
Agenda Item Type:
Information Item
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10)a. Revision of Policy 5182: Dropping From Enrollment (2023-0015)
Agenda Item Type:
Action Item
Description:
** Forwarded from 'Policy Committee' **
File Number 2023-0015
Item Title
Revision of Policy 5182: Dropping From Enrollment
Responsible Division/Department
Student Support Services Background
State law (MS 126C.05, Subd. 8) requires school districts to drop students from the roll and classify them as withdrawn if they miss 15 consecutive days of school. EDIA Analysis
An EDIA review process is required for this policy and the documentation is attached. Timeline
Committee Action: 1/24/2023 First Reading: 2/14/2023 Board Vote: 3/14/2023 |
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11) Action Items by the Board of Education
Agenda Item Type:
Action Item
Description:
Board will vote on these items during the meeting
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11)a. Approval of the Consent Agenda
Agenda Item Type:
Consent Agenda
Description:
Items on the consent agenda are adopted as a group and the overall vote outcome is applied to each item as if they were voted upon individually. Approval of the consent agenda includes authorization for the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate the items.
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11)a.1. Personnel Items
Agenda Item Type:
Consent Item
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11)a.1.a. Approval of List A personnel matters (2023-02-ER-A)
Agenda Item Type:
Consent Item
Description:
List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.
Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
Attachments:
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11)a.1.b. Approval of List B personnel matters (2023-02-ER-B)
Agenda Item Type:
Consent Item
Description:
List B includes all employment separations that require board action since the previous board meeting. List B will be posted on the agenda the day prior to the meeting. As required by law, some items on List B may be discussed in a closed session of the board. Effective upon board approval, per dates listed.
Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
Attachments:
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11)a.2. Contracts
Agenda Item Type:
Consent Item
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11)a.2.a. Amendment to contract 2022-4400001476 with Change Inc.
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Academic Officer to execute an amendment to a contract 2022-4400001476 with Change Inc. to increase the contract amount by $30,000 for the term of 8/16/2022 to 6/30/2023. The cumulative contract amount with the amendment is $155,000.
Attachments:
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11)a.2.b. Contract with Construction Results Corp (2023-13937)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Construction Results Corp for the completion of the full-preparation kitchen space, creation of a cafetorium space adjacement to the new kitchen, and restroom updates at Anderson United, for a term of 2/14/2023 to 12/31/2025, for an amount not to exceed $6,526,540.00.
Attachments:
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11)a.2.c. Amendment to contract 2023-13948 with Construction Results Corp
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 13948 with Construction Results Corp to increase the contract amount by $5,334.55, for a term of 2/14/2023 to 12/31/2024. The cumulative contract amount with the amendment is $841,025.55.
Attachments:
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11)a.2.d. Amendment to contract 4400001513 with Genesis Consulting Partners, LLC
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Information Officer to execute a 2nd amendment to contract 4400001513 with Genesis Consulting Partners, LLC for SAP Payroll Best Practice Managed Services. Increasing the amount by $325,000 and extending the term through 8/1/2023. The cumulative contract amount with the amendment is not to exceed $681,694.00.
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11)a.2.e. Amendment to contract 2023-13930 with Ferndale Market LLC
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 13930 with Ferndale Market LLC to increase the contract by $140,000.00, for a term of 2/14/2023 to 6/30/2023. The cumulative contract amount with the amendment is $220,000.00.
Attachments:
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11)a.2.f. Amendment to contract 2023-13935 with Indrotec
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 13935 with Indrotec to increase the contract by $500,000.00, for a term of 2/14/2023 to 6/30/2023. The cumulative contract amount with the amendment is $1,000,000.00.
Attachments:
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11)a.2.g. Amendment to Contract 2023-4400001486 with Johnson Litho Graphics
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Academics to execute an amendment to contract 2023-4400001486 with Johnson Litho Graphics to increase the contract amount by $42,000.00 for the term of 8/1/2022 to 7/31/2023. The cumulative contract amount with Amendment is $123,500.00
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11)a.2.h. Amendment to contract 2023-13934 with Kraus-Anderson
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 13934 with Kraus-Anderson to increase the contract amount by $1,510,764.00, for a term of 2/14/2023 to 6/30/2023. The cumulative amount with the amendment is $3,523,970.00.
Attachments:
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11)a.2.i. Amendment to contract 2022-4400001414 with The Math Learning Center
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Academic Officer to execute an amendment to a contract 2022-4400001414 with The Math Learning Center to increase the contract amount by $262,331.80 for the term of 02/14/2023 to 06/30/2023. The cumulative contract amount with the amendment is $1,291,292.35.
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11)a.2.j. Amendment to contract 2022-4400001413 with The Math Learning Center
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Academic Officer to execute an amendment to a contract 2022-4400001413 with The Math Learning Center to increase the contract amount by $238,980.00 for the term of 02/14/2023 to 06/30/2023. The cumulative contract amount with the amendment is $1,388,519.70.
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11)a.2.k. Contract with Parallel Technologies (2023-13952)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Parallel Technologies for furnishing all labor, materials, equipment, and incidentals necessary to complete all work, for a term of 2/14/2023 to 9/29/2024, for an amount not to exceed $571,496.23.
Attachments:
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11)a.2.l. Contract with Rochon Corporation (2023-13947)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Rochon Corporation for the phase 2 project of the new entrance and commons area, infill of the plaza area, new sanitary sewer line, new parking and landscaping on the North portion of the North Senior Academy, for a term of 2/14/2023 to 12/31/2025, for an amount not to exceed $25,960,00.00.
Attachments:
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11)a.2.m. Contract with Sheehy Construction (2023-13933)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Sheehy Construction for HVAC upgrades to provide better ventilation and filtration at Las Estrellas and Pratt Schools, for a term of 2/14/2023 to 12/31/2024, for an amount not to exceed $5,400,230.00.
Attachments:
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11)a.2.n. Amendment to Contract 2023-4400001397 with Summit Academy OIC
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Academics to execute an amendment to contract SRM-4400001397 with Summit Academy OIC to increase the contract amount by $56,392.04 for the term of 07/1/2022 to 06/30/2023. The cumulative contract amount with the amendment is $308,204.04.
Attachments:
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11)a.3. Resolutions
Agenda Item Type:
Consent Item
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11)a.3.a. Resolution Approving MNDOT Safe Routes to School Boost Grant (2023-0018)
Agenda Item Type:
Consent Item
Description:
MPS Culinary & Wellness Services was selected for funding through the Minnesota Department of Transportation’s (MnDOT) recent Safe Routes to School solicitation. The $47,000 grant will fund an inclusive bicycle fleet at Edison High School that will include standard and adaptive bicycles. This project is aligned with Edison’s Safe Routes to School Plan, which was completed in 2019. The grant will be awarded with State Safe Routes to School Funds (per MN Statute 174.40). MnDOT requires a board resolution signed by the governing body of all awardees in order to enter into a contract agreement. Work will be completed by June 30, 2023.
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12) New Business
Description:
Action or informational items from Board Directors
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13) Reports from Board of Education Directors
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13)a. Notice of World's Best Workforce (WBWF) Advisory Committee Appointments
Agenda Item Type:
Information Item
Description:
Pursuant to the World’s Best Workforce (WBWF) Advisory Committee charter section 4, the following members have been appointed to the committee, effective 2/1/2023.
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14) Adjournment
Agenda Item Type:
Procedural Item
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