December 13, 2022 at 6:00 PM - Regular Business and Truth-in-Taxation Meeting
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1) Call to Order and Roll Call
Agenda Item Type:
Procedural Item
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2) Adoption of the Agenda
Agenda Item Type:
Action Item
Description:
Proposed agenda is tentative and subject to change until approved at the beginning of the meeting
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3) Acceptance of Minutes
Agenda Item Type:
Action Item
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4) Public Comments on the Property Tax Levy (Truth-in-Taxation Hearing)
Agenda Item Type:
Information Item
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5) Public Comments
Agenda Item Type:
Information Item
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6) Recess
Agenda Item Type:
Non-Action Item
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7) Fiscal Year 2021-2022 Financial Audit
Agenda Item Type:
Information Item
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8) Reports and Recommendations from the Superintendent of Schools
Description:
Presentations, discussions, and items for Board action at future meetings
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8)a. Current Year Budget Update and Proposed Property Tax Levy Overview
Agenda Item Type:
Information Item
Attachments:
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8)b. Budget Pro-Forma
Agenda Item Type:
Information Item
Attachments:
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9) Policy Committee Report
Agenda Item Type:
Information Item
Description:
Items referred by the Policy Committee for first reading
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9)a. Repeal of Policy 7420: Bonded Indebtedness (2023-0001)
Agenda Item Type:
Information Item
Description:
** Forwarded from 'Policy Committee' **
Responsible Division
Finance and Operations Background
Policy 7420 is redundant to state law and its provisions are already contained within Policy 3290 (Debt: Purposes and Limitations). Recommended Motion
Forward to the full board with the committee's recommendation. Timeline
Committee Action: 11/22/2022 First Reading: 12/13/2022 Board Vote: 1/10/2023
Attachments:
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10) Action Items by the Board of Education
Agenda Item Type:
Action Item
Description:
Board will vote on these items during the meeting
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10)a. Approval of the Consent Agenda
Agenda Item Type:
Consent Agenda
Description:
Items on the consent agenda are adopted as a group and the overall vote outcome is applied to each item as if they were voted upon individually. Approval of the consent agenda includes authorization for the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate the items.
Recommended Motion(s):
Move to approve the consent agenda and authorize necessary actions to execute items
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10)a.1. Personnel Items
Agenda Item Type:
Consent Item
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10)a.1.a. Approval of List A personnel matters (2022-12-ER-A)
Agenda Item Type:
Consent Item
Description:
List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.
Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
Attachments:
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10)a.1.b. Approval of List B personnel matters (2022-12-ER-B)
Agenda Item Type:
Consent Item
Description:
List B includes all employment separations that require board action since the previous board meeting. List B will be posted on the agenda the day prior to the meeting. As required by law, some items on List B may be discussed in a closed session of the board. Effective upon board approval, per dates listed.
Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
Attachments:
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10)a.2. Contracts
Agenda Item Type:
Consent Item
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10)a.2.a. Authorization to contract with Insight Public Sector
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Information Officer to negotiate and execute a contract with Insight Public Sector for VMWare Licensing, for a term of 12/13/2022-12/12/2023, for an amount not to exceed $119,786.73.
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10)a.2.b. Amendment to contract 2022-13902 with Miller Dunwiddie Architecture
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 13902 with Miller Dunwiddie Architecture to increase the contract amount by $41,300.00, for the term of 11/22/2022 to 08/31/2023. The cumulative contract amount with the amendment is $735,635.00.
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10)a.2.c. Contract with PFM Financial Advisors (2022-4400001635)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with PFM Financial Advisors for municipal advisory services related to the District’s issuance of long-term debt instruments and other municipal advisory services, for a term of 12/13/2022 to 12/12/2026, for an amount not to exceed $240,000
Attachments:
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10)a.2.d. Contract with Rift Valley Transportation Inc (2022-13904)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 13904 with Rift Valley Transportation Inc to increase the contract amount by $500,000.00, for a term of 01/01/2023 to 06/30/2027. The cumulative contract amount with the amendment is $2,000,000.00.
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10)a.2.e. Contract with Shaw Lundquist (2022-13889)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Shaw Lundquist for renovating the existing entry and office area to provide a secure vestibule adjacent to the entrance to the school, for a term of 12/13/2022 to 12/31/2024, for an amount not to exceed $5,437,300.00.
Attachments:
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10)a.2.f. Amendment to contract 2022-13909 with Sheehy Construction
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 13909 with Sheehy Construction to increase the contract amount by $307,375.23, for a term of 12/13/2022 to 08/26/2023. The cumulative contract amount with the amendment is $6,322,425.79.
Attachments:
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10)a.2.g. Amendment to contract 2022-13897 with Sheehy Construction
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 13897 with Sheehy Construction to increase the contract amount by $14,572.01, for the term of 12/13/2022 to 08/19/2023. The cumulative contract amount with the amendment is $968,299.03.
Attachments:
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10)a.2.h. Contract with Sheehy Construction (2022-13900)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Sheehy Construction for upgrading end-of-service-life fluorescent and incandescent lighting with energy efficient LED fixtures and lighting controls, for a term of 11/04/2022 to 06/30/2024, for an amount not to exceed $917,730.00.
Attachments:
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10)a.2.i. Amendment to Sunbelt Staffing 2022-4400001417
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Academic Officer to execute an amendment to a contract 2022-4400001417 with Sunbelt Staffing to increase the contract amount by $299,500 for the term of 7/1/2022 to 8/3/2023. The cumulative contract amount with the amendment is $347,000.
Attachments:
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10)a.2.j. Amendment to contract 2022-13910 with United Transportation Services LLC
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 13910 with United Transportation Services LLC to increase the contract amount by $500,000.00, for a term of 01/01/2023 to 06/30/2027. The cumulative contract amount with the amendment is $700,000.
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10)a.3. Resolutions
Agenda Item Type:
Consent Item
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10)a.3.a. Resolution Acknowledging Receipt of the Fiscal Year 2021-2022 Financial Audit (2022-0072)
Agenda Item Type:
Consent Item
Attachments:
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10)b. Certification of Final Property Tax Levies 2022 Payable 2023 (2022-0070)
Agenda Item Type:
Action Item
Description:
Background Pursuant to Minnesota Statute, the district is required to certify its final property tax levy before December 28, 2022. Districts are also required to hold a public meeting at which the budget and levy will be discussed, and the public allowed to speak. The Board Finance Committee has recommended that the maximum levy allowed be certified, which totals $243,820,148.80, which represents a 4.34% increase from the prior year's levy. Timeline/Next Steps Upon approval, the final levy will be communicated to Hennepin County and the Minnesota Department of Education. |
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10)c. Budget Amendment (2022-0071)
Agenda Item Type:
Action Item
Attachments:
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10)d. Revision of Policy 3290: Debt: Purposes And Limitations (2022-0060)
Agenda Item Type:
Information Item
Description:
Item Title Policy 3290: Debt: Purposes And Limitations Responsible Division
Finance and Operations Background
To address rising construction costs due to inflation, it is recommended to increase the debt service level from 15% of the district total operating revenue to 20%. Timeline
Committee Action: 10/25/2022 First Reading: 11/15/2022 Board Vote: 12/13/2022
Attachments:
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10)e. Revision of Policy 6682: Emergency Health Care and Adoption of Policy 6693: DNR-DNI Orders (2022-0061)
Agenda Item Type:
Information Item
Description:
Item Title Revision of Policy 6682: Emergency Health Care and Adoption of Policy 6693: DNR-DNI Orders Responsible Division
Academics (Student Support Services) Background
To clarify the district position and procedures regarding DNR orders, revisions to Policy 6682 and adoption of the Minnesota School Boards Association model policy is recommended. Timeline
Committee Action: 10/25/2022 First Reading: 11/15/2022 Board Vote: 12/13/2022
Attachments:
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10)f. Resolution Modifying Certain School Start and End Times and Requiring an Update on CTE Programming Implementation (2022-0074)
Agenda Item Type:
Information Item
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10)g. Adopting the 2023 Legislative Agenda (2022-0073)
Agenda Item Type:
Information Item
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11) New Business
Description:
Action or informational items from Board Directors
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12) Remarks from Outgoing Board Members and Student Representatives
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13) Adjournment
Agenda Item Type:
Procedural Item
Description:
Upcoming meetings of the full school board:
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