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October 12, 2021 at 5:30 PM - Regular Business Meeting

Agenda
1) Call to Order and Roll Call
Agenda Item Type:  Procedural Item
2) Presentation of Flags from the Federally Recognized Tribes within Minnesota
Agenda Item Type:  Procedural Item
3) Adoption of the Agenda
Agenda Item Type:  Action Item
4) Acceptance of Minutes 
Agenda Item Type:  Action Item
4)a. September 14, 2021, Minutes
Agenda Item Type:  Action Item
Attachments: (1)
5) Public Comments
Agenda Item Type:  Information Item
6) Reports and Recommendations from the Superintendent of Schools
Description:  Presentations, discussions, and items for future Board action
6)a. Transportation Update
Agenda Item Type:  Information Item
6)b. School Calendar Development Parameters
Agenda Item Type:  Information Item
7) Policy Committee Report
Agenda Item Type:  Information Item
8) Action Items by the Board of Education
Agenda Item Type:  Action Item
Description:  Board will vote on these items during the meeting
8)a. Approval of the Consent Agenda
Agenda Item Type:  Consent Agenda
Description:  Items on the consent agenda are adopted as a group and the overall vote outcome is applied to each item as if they were voted upon individually. Approval of the consent agenda includes authorization for the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate the items.
Recommended Motion(s):  Move to approve the consent agenda and authorize necessary actions to execute items
8)a.1. Personnel Items
Agenda Item Type:  Consent Item
8)a.1.a. Approval of List A personnel matters (2021-10-ER-A)
Agenda Item Type:  Consent Item
Description:  List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
8)a.1.b. Approval of List B personnel matters (2021-10-ER-B)
Agenda Item Type:  Consent Item
Description:  List B includes all employment separations that require board action since the previous board meeting. List B will be posted on the agenda the day prior to the meeting. As required by law, some items on List B may be discussed in a closed session of the board. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements. 
8)a.2. Contracts
Agenda Item Type:  Consent Item
8)a.2.a. Amendment to contract 2021-13251 with Amerigas Propane PL
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute an amendment to contract 13251 with Amerigas Propane PL to increase the contract amount by $135,000.00 for the term of 10/12/2021 to 6/30/2022.
8)a.2.b. Amendment to contract SRM-4400001027 with English Learning Center
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Academics Officer to execute an amendment to contract SRM-4400001027 with English Learning Center to increase the contract amount by $130,247 for the term of 7/1/2021-6/30/2023.
8)a.2.c. Amendment to contract 2021-13315 with Great Lake Transportation
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute an amendment to contract 13315 with Great Lake Transportation to increase the contract amount by $1,500,000.00 for the term of 10/12/2021 to 06/30/2022.
8)a.2.d. Contract with Homeland Health Specialist Inc (2021-13329)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute a contract with Homeland Health Specialist Inc for providing COVID-19 testing supplies and software to manage weekly testing compliance for MPS staff to Minneapolis Public Schools, for a term of 10/15/2021 to 6/30/2022, for an amount not to exceed $5,000,000.00.
8)a.2.e. Amendment to contract 2021-SRM-4400001037 with Learning In Style
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Academic Officer to execute an amendment to contract 2021-SRM-4400001037 with Learning in Style to increase the amount by $60,171 for the term of 7/1/2021 to 6/30/2023.
8)a.2.f. Amendment to contract 2021-13257 with Maertens-Brenny Construction Co
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute an amendment to contract 13257 with Maertens-Brenny Construction Co to increase the contract amount by $78,912.81 for the term of 10/12/2021 to 08/31/2022.
8)a.2.g. Contract with Minnehaha Transportation (2021-13324)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute a contract with Minnehaha Transportation for providing on time Transportation service for MPS students throughout the district to various schools, for a term of 10/12/2021 to 6/30/2022, for an amount not to exceed $175,000.00.
8)a.2.h. Amendment to contract SRM-4400000655 with RICOH
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Finance Officer to execute an amendment to contract SRM-4400000655 with RICOH to increase the contract amount by $300,000.00 for the term of 10/12/2021 to 06/30/2022.
8)a.2.i. Amendment to contract 2021-SRM 4400001026 with Riverside Plaza Tenants Association
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Academics Officer to execute an amendment to contract 2021-SRM 4400001026 with Riverside Plaza Tenants Association to increase the contract amount by $237,992 for the term of 7/1/2021 to 6/30/2023
8)a.2.j. Amendment to contract 2021-SRM 4400001028 with Somali Success School
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Academics Officerto execute an amendment to contract SRM-4400001028 with Somali Success School to increase contract amount by $487,335 for the term of 7/1/2021-6/30/2023.
8)a.2.k. Amendment to contract 2021-SRM-4400001024 with Summit Academy
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Academics Officer to execute an amendment to contract SRM-4400001024 with Summit Academy to increase the contract amount by $156,812 for the term of 7/1/2021 to 6/30/2023.
8)a.2.l. Contract with Veritiv Operating Company (2021-13110)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute a contract with Veritiv Operating Company for food packaging materials including film and containers for pre-packaging meals and cleaning chemicals, for a term of 10/12/2021 to 6/30/2024, for an amount not to exceed $1,100,000.00.
8)a.2.m. Contract with Wide Area Transportation Services Inc (WATSI) (2021-13316)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute a contract with Wide Area Transportation Services Inc (WATSI) for vendor to coordinate with MPS Transportation Staff to lay out routes for students to be picked up and transported to and from their homes and schools for FY22, for a term of 10/12/2021 to 6/30/2022, for an amount not to exceed $500,000.00
8)a.2.n. Amendment to contract 2021-13310 with Wold Architects and Engineers
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute an amendment to contract 2021-13310 with Wold Architects and Engineers to increase the contract amount by $350,363.00 for the term of 10/14/2021 to 8/05/2023.
8)a.3. Agreements
Agenda Item Type:  Consent Item
8)a.3.a. Lease Agreement with Minneapolis Fabric
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute a lease agreement with Fabric Minneapolis Church, formerly known as Jacob Wells. Fabric has been a tenant at Field since 2011. In 2019, Fabric Minneapolis upgraded Field's lighting and AV equipment. They would like to execute a new lease that includes renewal options.

Lease term: October 12, 2021 to September 30, 2022, with a right to renew for three additional one year terms
Lease amount: $11,424.64 each year plus custodial fees
8)b. Resolution Relating to the State Credit Enhancement Program
Agenda Item Type:  Action Item
Description:  Referred with recommendation by Finance Committee
Attachments: (1)
8)c. Resolution Relating to General Obligation Long-Term Facilities Maintenance Bonds
Agenda Item Type:  Action Item
Description:  Referred with recommendation by the Finance Committee
Attachments: (1)
8)d. Revision of Policy 3270 (Sales And Leases Of Real Property)
Agenda Item Type:  Action Item
Description: 

Item Title
Revision of Policy 3270 (Sales And Leases Of Real Property)

Responsible Division
Operations

Background
This proposal would amend Policy 3270 to establish specific regulatory authority to create a process for the disposition of surplus district facilities.

Timeline
Committee Action: 8/24/2021
First Reading: 9/14/2021
Board Vote: 10/12/2021
 
Attachments: (1)
8)e. Adoption of Policy 8114 (Board Election Districts)
Agenda Item Type:  Action Item
Description: 

Item Title
Adoption of Policy 8114 (Board Election Districts)

Responsible Division
Board Office

Background
The policy proposal would codify several statutory election-related provisions and confirm that the School Board will use the Minneapolis Park and Recreation Board election districts.

Timeline
Committee Action: 8/24/2021
First Reading: 9/14/2021
Board Vote: 10/12/2021
 
Attachments: (1)
8)f. Revision of Policies 4200 (Personnel Data) and 5690 (Student Data)
Agenda Item Type:  Action Item
Description:  ** Forwarded from 'Policy Committee' **

Item Title
Revision of Policies 4200 (Personnel Data) and 5690 (Student Data)

Responsible Division
Board Office

Background
The proposed changes are recommended due to legislative updates. Since the minor revisions are exclusively aligned to statuary changes, it is recommended that the Board adopt the revisions in one meeting, as permitted by section 4e of Board Policy 8520 (Policy Development).

Equity Considerations
Policy provisions are required by state and federal law.

Timeline
Committee Action: 9/28/2021
Board Vote: 10/12/2021
 
Attachments: (1)
9) New Business
Description:  Action or informational items from Board Directors
9)a. Authorizing a Regular COVID-19 Testing Requirement for Participation in High School Athletics
Agenda Item Type:  Information Item
Description:  By Arneson

For introduction only at the October 12th meeting
9)b. Summary of 2020-2021 Superintendent Evaluation 
Agenda Item Type:  Information Item
Description:  In accordance with MN Statutes Section 13D.05, subdivision 3., a summary of the conclusions regarding the 2020-2021 Superintendent evaluation will be provided during the next open meeting (October 12th, 2021) following the evaluation, which was conducted on October 5, 2021.
9)c. Authorization to begin negotiations for a Superintendent contract extension
Agenda Item Type:  Action Item
Description:  By Ellison
10) Reports from Board of Education Directors
11) Adjournment
Agenda Item Type:  Procedural Item
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