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August 10, 2021 at 5:30 PM - Regular Business Meeting

Agenda
1) Call to Order and Roll Call
Agenda Item Type:  Procedural Item
2) Adoption of the Agenda
Agenda Item Type:  Action Item
3) Acceptance of Minutes 
Agenda Item Type:  Action Item
3)a. Minutes for June 15, 2021
Agenda Item Type:  Action Item
4) Public Comments
Agenda Item Type:  Information Item
5) Reports and Recommendations from the Superintendent of Schools
Description:  Presentations, discussions, and items for Board action at future meetings
6) Action Items by the Board of Education
Agenda Item Type:  Action Item
Description:  Board will vote on these items during the meeting
6)a. Approval of the Consent Agenda
Agenda Item Type:  Consent Agenda
Description:  Items on the consent agenda are adopted as a group and the overall vote outcome is applied to each item as if they were voted upon individually. Approval of the consent agenda includes authorization for the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate the items.
Recommended Motion(s):  Move to approve the consent agenda and authorize necessary actions to execute items
6)a.1. Personnel Items
Agenda Item Type:  Consent Item
6)a.1.a. Approval of List A personnel matters (2021-08-ER-A)
Agenda Item Type:  Consent Item
Description:  List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
Attachments: (1)
6)a.1.b. Approval of List B personnel matters (2021-08-ER-B)
Agenda Item Type:  Consent Item
Description:  List B includes all employment separations that require board action since the previous board meeting. List B will be posted on the agenda the day prior to the meeting. As required by law, some items on List B may be discussed in a closed session of the board. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements. 
Attachments: (1)
6)a.2. Contracts
Agenda Item Type:  Consent Item
6)a.2.a. Contract with AchieveMpls (2021-4400001047)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Academic Officer to execute a contract with AchieveMpls to provide services for the operation of the Career and College Centers and to contribute to the School District's college and career readiness system, for a term 08/10/2021 to 06/30/2022, for an amount not to exceed $500,000.00.
6)a.2.b. Contract with AchieveMpls (2021-4400001054)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Academic Officer to execute a contract with AchieveMpls for the delivery of additional Career and College Readiness services as well as Youth Re-Engagement services, for a term 08/10/2021 to 06/30/2022, for an amount not to exceed $465,000.00.
6)a.2.c. Contract with ACT (2021-4400001048)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Academic Officer to execute a contract with ACT testing for high school students, for a term 09/01/2021 to 06/30/2022, for an amount not to exceed $114,000.00.
6)a.2.d. Contract with Arch Language Network (2021-4400001045)
Agenda Item Type:  Consent Item
Description:  Authorizing the Executive Officer to execute a contract with Arch Language Network for interpretation services, for a term of 08/10/2021 to 06/30/2022, for an amount not to exceed $128,240.00.
6)a.2.e. Contract with Augsburg College (2021-4400001049)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Academic Officer to execute a contract with Augsburg College for Urban Debate League, for a term of 08/10/2021 to 06/30/2022, for an amount not to exceed $225,000.00.
6)a.2.f. Amendment to contract 2021-13095 with Busch Architects, Inc.
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute an amendment to contract 2021-13095 with Busch Architects, Inc. to increase the contract amount by $146,400.00 for the term of 05/06/2019 to 12/31/2023.
6)a.2.g. Amendment to contract 2021-4400000579 with Canvas Health
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Academic Officer to execute an amendment to contract 2021-4400000579 with Canvas Health to increase the contract amount by $105,000.00 for the term of 08/10/2021 to 06/30/2022.
Attachments: (1)
6)a.2.h. Amendment to contract 2021-4400000523 with Change Inc.
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Academic Officer to execute an amendment to contract 2021-4400000523 with Change Inc. to increase the contract amount by $30,000.00 for the term of 08/10/2021 to 06/30/2022.
6)a.2.i. Contract with CH Robinson (2021-13105)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute a contract with CH Robinson for purchasing cosmetically imperfect produce program, for a term of September 1, 2021 to June 30, 2022, for an amount not to exceed $220,000.00.
6)a.2.j. Contract with Construction Results Corporation (2021-13196)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute a contract with Construction Results Corporation for renovating existing music classrooms to become a family center and renovating existing second floor locker rooms to become music rooms, for a term of 08/11/2021 to 01/08/2023, for an amount not to exceed $836,242.00.
6)a.2.k. Contract with Indianhead Foodservice (2021-13106)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute a contract with Indianhead Foodservice for providing food and supplies for CWS, for a term of 09/08/2021 to 06/30/2022, for an amount not to exceed $5,500,000.00.
6)a.2.l. Amendment to contract 2021-13209 with Lawal Scott Erickson Architects (LSE)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute an amendment to contract 2021-13209 with Lawal Scott Erickson Architects (LSE) to increase the contract by $3,058,270 for the term of 08/10/2021 to 12/31/2026.
6)a.2.m. Contract with Learning Disabilities Association (2021-4400001056)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Accountability, Research and Equity Officer execute a contract with Learning Disabilities Association to provide Title I instructional services to eligible students at DeLasalle High School and St. John Paul II Catholic School, for a term of 08/10/2021 to 06/30/2022, for an amount not to exceed $159,275.57.
6)a.2.n. Contract with Metro Transit (2021-13090)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute a contract with Metro Transit for bus cards, tokens, and one ride passes, for a term of 7/1/2021 to 6/30/2022, for an amount not to exceed $185,000.00.
6)a.2.o. Contract with Minneapolis Youth Coordinating Board (2021-4400001064)
Agenda Item Type:  Consent Item
Description:  Authorizing the Associate Superintendent for High Schools to execute a contract with Minneapolis Youth Coordinating Board to provide trained youth outreach workers and a project manager, for a term of 9/1/2021 to 6/30/2022, for an amount not to exceed $114,707.00. 

 
6)a.2.p. Contract with Pan O Gold (2021-13107)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute a contract with Pan O Gold for fresh baked breads delivered to the Nutrition Center and school site kitchens for a term of 08/10/2021 to 06/30/2022, for an amount not to exceed $200,000.00.
6)a.2.q. Contract with Project Success (2021-4400001061)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Academic Officer to execute a contract with Project Success to provide programming to students in grades 6-12 for the term of 08/10/2021 to 06/30/2022, for an amount not to exceed $225,000.00.
6)a.2.r. Contract with Project Success (Authorization)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Academic Officer to negotiate and execute a contract with Project Success to provide experiential learning credit attainment services and college tours for the term of 08/10/2021 to 06/30/2022, for an amount not to exceed $750,000.00.
6)a.2.s. Contract with Russ Davis Wholesale (2021-13109)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute a contract with Russ Davis Wholesale for supply and process produce for CWS, for a term of August 10, 2021 to June 30, 2022, for an amount not to exceed $2,000,000.00.
6)a.2.t. Contract with Smart Care Equipment Solutions (2021-13202)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute a contract with Smart Care Equipment Solutions to provide preventative maintenance and emergency repair services for CWS kitchen equipment, for a term of 08/10/2021 to 06/30/2022, for the amount not to exceed $175,000.00.
6)a.2.u. Contract with St. Paul Beverage (2021-13200)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute a contract with St. Paul Beverage for providing milk for the National School Lunch Program, for a term of 08/10/2021 to 06/30/2022, for an amount not to exceed $650,000.00
6)a.2.v. Amendment to contract 2021-400000524 with The Mental Health Collective dba Watercourse Counseling Center
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Academic Officer to execute an amendment to contract 2021-400000524 with The Mental Health Collective to increase the contract amount by $50,000.00 for the term of 08/10/2021 to 06/30/2022.
6)a.2.w. Amendment to contract 2021-4400000525 with Washburn Center for Children
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Academic Officer to execute an amendment to contract 2021-4400000525 with Washburn Center for Children to increase the contract amount by $30,000.00 for the term of 08/10/2021 to 06/30/2022.
6)a.2.x. Contract with Whelan Security dba GardaWorld Security Services (2021-13184)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute a contract with Whelan Security (DBA GardaWorld Security Services) for for security and reception personnel for the new Educational Service Center at 1250 W Broadway, as well as event security, for a term of 7/1/2021 to 6/30/2022, for an amount not to exceed $185,000.00.
6)a.2.y. Contract with World Saavy (Authorization)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Academic Officer to negotiate and execute a contract with World Saavy to provide student action labs for middle school students for the term of 08/10/2021 to 06/30/2022, for an amount not to exceed $300,000.00.
6)a.3. Agreements
Agenda Item Type:  Consent Item
6)a.3.a. Lease Agreement with Minneapolis Nature Preschool (2021-0042)
Agenda Item Type:  Consent Item
Description:  Authorizing the Senior Operations Officer to execute a lease agreement with Minneapolis Nature Preschool for space at Bryn Mawr School for a preschool program. The proposed term of the agreement is 8/23/2021 to 7/1/2022. License fee paid by Minneapolis Nature Preschool of $985/month during the school year and $125/week for summer program.

6)b. Establishing Juneteenth as a District Holiday (2021-0041)

Agenda Item Type:  Action Item
Description: 

Overview:
Each year on June 19th, the Juneteenth holiday is celebrated across the country as a commemoration of the emancipation of enslaved people in the U.S. As our nation and our community continue to grapple with the enduring legacies of slavery and racial discrimination, the federal government, along with the City of Minneapolis, Hennepin County, and other state and local governments, have recently begun recognizing Juneteenth as an official paid holiday.

Impacted Staff:
Due to the timing of Juneteenth and the fact that many MPS staff members have completed their duty year by that point in the summer, many MPS staff members will not be impacted by the observance of this new holiday. According to an HR analysis, roughly 1,280 staff members would be expected to receive the paid Juneteenth holiday next summer. The bargaining units with most members receiving this paid holiday are AFSCME, AMP, Janitors, MAAS, MACA, Principals, and the non-represented group.

Implications for Bargaining:
As we revise our collective bargaining agreements to reflect this new paid holiday, we will propose treating Juneteenth the same way we do with the July 4th holiday. Namely, staff members who are scheduled to work on June 19th will receive the paid holiday, and those that are already off for the summer by that date will not receive the holiday.

Recommendation
Beginning in 2022, we recommend that Minneapolis Public Schools join these organizations by providing Juneteenth as a new paid holiday to our staff. 
 
Attachments: (1)
6)c. Approval of the 2021-2022 E-Learning Day Plan (2021-0040)
Agenda Item Type:  Action Item
Description:  Minnesota Statute 120A.414 allows school districts and charter schools to use up to five 'e-learning' days during inclement weather. Instruction during e-learning days is counted towards the required instructional hours, so makeup days would not be required, provided the minimum number of hours was met including e-leraning days. Approval of this plan is required prior to the start of the school year.
6)d. Repeal of Policy 1040 and Adoption of Policies 3504 (Public Data Requests), 4200 (Personnel Data), and 5690 (Student Data)
Agenda Item Type:  Action Item
Description: 

Item Title
Repeal of Policy 1040 and Adoption of Policies 3504 (Public Data Requests), 4200 (Personnel Data), and 5690 (Student Data)

Responsible Division
Board Office and General Counsel

Background
The proposed changes would ensure comprehensive and standardized policies across key data topics. Proposed new policy language substantially follows MN School Board Association model policies to align to state and federal law.

Equity Considerations
Policy provisions are required by state and federal law.

Timeline
Committee Action: 6/1/2021
First Reading: 6/15/2021
Board Vote: 8/10/2021
 
Attachments: (1)
7) New Business
Description:  Action or informational items from Board Directors
8) Reports from Board of Education Directors
9) Adjournment
Agenda Item Type:  Procedural Item

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