Download

View Options:

Show Everything
Hide Everything

June 15, 2021 at 5:30 PM - Regular Business Meeting and Public Hearing

Agenda
1) Call to Order and Roll Call
Agenda Item Type:  Procedural Item
2) Adoption of the Agenda
Agenda Item Type:  Action Item
3) Acceptance of Minutes 
Agenda Item Type:  Action Item
3)a. Minutes for May 11, 2021
Agenda Item Type:  Action Item
4) Student and Community Recognitions
Agenda Item Type:  Information Item
5) Public Hearing on the Tuttle School Building Closure
Agenda Item Type:  Information Item
Description:  In accordance with MN Statute 123B.51 Subd. 5., public hearing will be conducted on the recommendation to close the Tuttle School building as a schoolhouse.

Due to the current health pandemic, testimony was accepted in advance of the hearing by voicemail. Those wishing to provide testimony for or against this proposal were provided an opportunity to leave a voicemail between noon on June 10, 2021 and noon on June 11, 2021.
6) Public Comments
Agenda Item Type:  Information Item
7) Reports and Recommendations from the Superintendent of Schools
Description:  Presentations, discussions, and items for Board action at future meetings
8) Policy Committee Report
Agenda Item Type:  Information Item
8)a. Repeal of Policy 1040 and Adoption of Policies 3504 (Public Data Requests), 4200 (Personnel Data), and 5690 (Student Data)
Agenda Item Type:  Information Item
Description:  ** Forwarded from 'Policy Committee' **

Item Title
Repeal of Policy 1040 and Adoption of Policies 3504 (Public Data Requests), 4200 (Personnel Data), and 5690 (Student Data)

Responsible Division
Board Office and General Counsel

Background
The proposed changes would ensure comprehensive and standardized policies across key data topics. Proposed new policy language substantially follows MN School Boards Association model policies to align to state and federal law.

Equity Considerations
Policy provisions are required by state and federal law.

Timeline
Committee Action: 6/1/2021
First Reading: 6/15/2021
Board Vote: 8/10/2021
 
9) Action Items by the Board of Education
Agenda Item Type:  Action Item
Description:  Board will vote on these items during the meeting
9)a. Approval of the Consent Agenda
Agenda Item Type:  Consent Agenda
Description:  Items on the consent agenda are adopted as a group and the overall vote outcome is applied to each item as if they were voted upon individually. Approval of the consent agenda includes authorization for the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate the items.
Recommended Motion(s):  Move to approve the consent agenda and authorize necessary actions to execute items
9)a.1. Personnel Items
Agenda Item Type:  Consent Item
9)a.1.a. Approval of List A personnel matters (2021-06-ER-A)
Agenda Item Type:  Consent Item
Description:  List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
9)a.1.b. Approval of List B personnel matters (2021-06-ER-B)
Agenda Item Type:  Consent Item
Description:  List B includes all employment separations that require board action since the previous board meeting. List B will be posted on the agenda the day prior to the meeting. As required by law, some items on List B may be discussed in a closed session of the board. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements. 
9)a.2. Contracts
Agenda Item Type:  Consent Item
9)a.2.a. Contract with Airport Taxi for Transportation Service for 2021-2022 school year
Agenda Item Type:  Consent Item
Description:  The Operations Department requests approval for a contract with Airport Taxi in the amount of $400,000 for Transportation of MPS students. The contract term is 7/1/2021 to 6/30/2022.
9)a.2.b. Contract with Bergan KDV to provide audit services
Agenda Item Type:  Consent Item
Description:  The Finance Department requests approval for a contract with Bergan KDV in the amount of $133,000 to provide audit services for the district and KBEM. The contract term is July 1, 2021 to June 30, 2022.
Attachments: (1)
9)a.2.c. Contract with Bille Bus for Transportation Service for 2021-2022 school year
Agenda Item Type:  Consent Item
Description:  The Operations Department requests approval for a contract with Bille Bus in the amount of $3,350,000 for Transportation of MPS students. The contract term is 7/1/2021 to 6/30/2022.
9)a.2.d. Contract amendment with CenturyLink for phone and data services
Agenda Item Type:  Consent Item
Description:  The Operations Division requests approval for a contract amendment with CenturyLink in the amount of $1,072,000 for an extension of phone services for 2 additional years with an option for 1 more year and extends data transmission for three months to allow MPS to convert data services to Comcast. The contract term is 06/15/2021 to 06/30/2024 and the cumulative value of the amended contract is $7,072,000.
9)a.2.e. Contract with Concur Technologies, Inc. for online financial processing systems
Agenda Item Type:  Consent Item
Description:  The Finance Department requests approval for a contract with Concur Technologies, Inc. in the amount of $140,470.83 for online financial processing systems fees. 
9)a.2.f. Contract amendments with contract alternative schools
Agenda Item Type:  Consent Item
Description:  Minneapolis Public Schools ("MPS") has entered into multi-year contracts with non-profit organizations to provide high quality alternative programs for students who have experienced or are experiencing difficulty in meeting goals in traditional schools, and education to students in need of a non-traditional setting. These non-profit organizations provide educational services to eligible MPS students and are accountable to MPS through performance standards and contractual agreement. These multi-year contracts require an annual amendment to Appendix A, which is outlines the required finance obligation based on yearly enrollment. The amendment also includes Comp Ed and Title I funding allocations.
 
School Name Contract Amount
Takoda Prep  $476,712.00
Eastside MENLO $554,602.00
Nawayee Center School $570,409.00
Project For Pride in Living-LNAS High School $513,381.00
MERC $651,503.00
PYC $1,520,842.00
Ronald McDonald House $66,664.00
VOA $1,087,153.00
9)a.2.g. Contract with Dreambox Learning for Online Adaptive Math Program
Agenda Item Type:  Consent Item
Description:  The Teaching & Learning Department requests approval for a contract with Dreambox Learning in the amount of $334,734.00 each year to provide Online Adaptive Math Program Districtwide. The contract term is 7/1/2021 to 6/30/2024.
9)a.2.h. Contract with Fastbridge Illuminate for Data and Assessment Software
Agenda Item Type:  Consent Item
Description:  The Teaching & Learning Department requests approval for a contract with Fastbridge Illuminate in the amount of $350,551.33 each year to provide Data and Assessment Software Districtwide. The contract term is 07/01/2021 to 06/30/2026.
9)a.2.i. Contract with Follett for Destiny Library/Resource Manager
Agenda Item Type:  Consent Item
Description:  The Teaching & Learning Department requests approval for a contract with Follett in the amount of $125,798.10 each year for Destiny Library/Resource Manager. The contract term is 07/01/2021 to 06/30/2026.
9)a.2.j. Contract with Great Lake Transportation for Transportation Service for 2021-2022 school year
Agenda Item Type:  Consent Item
Description:  The Operations Department requests approval for a contract with Great Lake Transportation in the amount of $400,000 for Transportation of MPS students. The contract term is 7/1/2021 to 6/30/2022.
9)a.2.k. Contract with Hays Companies, Inc. for insurance broker services for Minneapolis Public Schools
Agenda Item Type:  Consent Item
Description:  The Finance Department requests approval for a contract with Hays Companies, Inc. in the amount of $1,457,500 to provide Insurance Broker Services for Minneapolis Public Schools The contract term is 7/1/2021 to 6/30/2022.
9)a.2.l. Contract with Heartland Business Systems for Wireless hardware and installation services
Agenda Item Type:  Consent Item
Description:  The Information Technology Department requests approval for a contract with Heartland Business Systems for the implementation of Cisco Wireless Hardware & Installation Services that will upgrade and modernize wireless connectivity throughout the district directly supporting student, teacher and staff access to the wireless network. The contract is for $1,353,821.87 and the term is 07/01/2021 to 06/30/2022.
9)a.2.m. Contract with Hewlett Packard Financial Services for device leasing
Agenda Item Type:  Consent Item
Description:  The Information Technology Services Department requests approval for a contract with Hewlett Packard Financial Services in the amount of $60,000,000 ($15,000,000 each year) for device leasing. The contract term is 08/18/2020 to 06/30/2025.
9)a.2.n. Contract with Hillyard for cleaning supplies
Agenda Item Type:  Consent Item
Description:  The Plant Operations Department requests approval for a contract with Hillyard in the amount of $1,104,221.00 to provide Supplies for Districtwide. The contract term is 07/01/2021 to 06/30/2021.
9)a.2.o. Contract with iDream TV to provide live video and production services
Agenda Item Type:  Consent Item
Description:  The Communications Department requests approval for a contract with iDream TV in the amount of $124,000 to provide live video and production services of board meetings, high school graduations, and additional public meetings as determined. The contract term is 7/1/2021 to 6/30/2022.
9)a.2.p. Contract with Indrotec to provide janitorial services
Agenda Item Type:  Consent Item
Description:  The Plant Operations Department requests approval for a contract with Indrotec in the amount of $1,104,221.00 to provide janitorial services via temps for Plant Operations. The contract term is 07/01/2021 to 06/30/2022.
9)a.2.q. Contract with INGCO International to provide interpretation and translation services
Agenda Item Type:  Consent Item
Description:  The Communications Department requests approval for a contract with INGCO International in the amount of $329,000 to provide interpretation and translation services. The contract term is 7/1/2021 to 6/30/2022
9)a.2.r. Contract with Intrado Interactive Services Corporation for Electronic Emergency Management Application & Visitor Management Solution
Agenda Item Type:  Consent Item
Description:  The Operational & Security Services Department requests approval for a contract with Intrado Interactive Services Corporation in the amount of $200,000 each year till the term of the contract to provide Electronic Emergency Management Application & Visitor Management Solution for Operational & Security Services. The contract term is 07/01/2021 to 06/30/2024
9)a.2.s. Contract amendment with Insight Public Sector for Microsoft Licensing
Agenda Item Type:  Consent Item
Description:  The Information Technology Department requests approval for an amendment with Insight Public Sector (formerly EnPointe technologies) in the amount of $1,319,460.48 to provide Microsoft licensing districtwide, specifically the amendment includes additional licensing purchased in response to the Covid-19 pandemic and azureLabs (instructional software). The cumulative amount of the amended contract is $1,865,365.49. The contract term is 7/1/2019 - 06/30/2022.
9)a.2.t. Contract with Language Line Services to provide interpretation and translation services
Agenda Item Type:  Consent Item
Description:  The Communications Department requests approval for a contract with Language Line Services in the amount of $241,000 to provide interpretation and translation services. The contract term is 7/1/2021 to 6/30/2022
9)a.2.u. Contract with Lexia Learning Systems for Software Renewal
Agenda Item Type:  Consent Item
Description:  The Teaching & Learning Department requests approval for a contract with Lexia Learning Systems in the amount of $497,650.00 each year for Software Renewal districtwide. The contract term is 7/1/2021 to 6/30/2024.
Attachments: (1)
9)a.2.v. Contract with Lorenz Transportation for Transportation Service for 2021-2022 school year
Agenda Item Type:  Consent Item
Description:  The Operations Department requests approval for a contract with Lorenz Transportation in the amount of $1,150,000 for Transportation of MPS students. The contract term is 7/1/2021 to 6/30/2022
9)a.2.w. Contract with Magnet Schools of America for Professional Development Services
Agenda Item Type:  Consent Item
Description:  The Teaching & Learning Department requests approval for a contract with Magnet Schools of America (MSA) for Professional Development Services at Bethune, Marcy, Franklin, Sullivan & Hall in the amount of $170,000. The contract term is 8/1/2021 to 6/30/2022.
9)a.2.x. Contract with Mansfield Gas Company for Diesel & Unleaded Fuel for 2021-2022 school year
Agenda Item Type:  Consent Item
Description:  The Operations Department requests approval for a contract with Mansfield Gas Company in the amount of $320,000 for Diesel & Unleaded Fuel delivery as needed by MPS. The contract term is 7/1/2021 to 6/30/2022
9)a.2.y. Contract with MEISA Transportation for Transportation Service for 2021-2022 school year
Agenda Item Type:  Consent Item
Description:  The Operations Department requests approval for a contract with MEISA Transportation in the amount of $981,000 for Transportation of MPS students. The contract term is 7/1/2021 to 6/30/2022.
9)a.2.z. Contract with Metropolitan Transportation Network (MTN) for Transportation Service for 2021-2022 school year
Agenda Item Type:  Consent Item
Description:  The Operations Department requests approval for a contract with Metropolitan Transportation Network (MTN) in the amount of $3,450,000 for Transportation of MPS students. The contract term is 7/1/2021 to 6/30/2022
9)a.2.aa. Contract with Metro Transit for Transportation Service for 2021-2022 school year
Agenda Item Type:  Consent Item
Description:  The Operations Department requests approval for a contract with Metro Transit in the amount of $2,789,568 for GoTo Cards for all High Schools Students. The contract term is 7/1/2021 to 6/30/2022
9)a.2.ab. Contract with Minneapolis & Suburban for Transportation Service for 2021-2022 school year
Agenda Item Type:  Consent Item
Description:  The Operations Department requests approval for a contract with Minneapolis & Suburban in the amount of $1,750,000 for Transportation of MPS students. The contract term is 7/1/2021 to 6/30/2022
9)a.2.ac. Contract with Nearpod Inc. for Nearpod Licenses
Agenda Item Type:  Consent Item
Description:  The Teaching & Learning Department requests approval for a contract with Nearpod Inc in the amount of $123.640.96 for Nearpod Licenses Districtwide. The contract term is 07/01/2021 to 06/30/2022.
9)a.2.ad. Contract with Newsela for Newsela Essentials
Agenda Item Type:  Consent Item
Description:  The Teaching & Learning Department requests approval for a contract with Newsela in the amount of $129,912 access to Newsela Essentials for grades 6-12. The contract term is 7/1/2021 to 6/30/2023.
Attachments: (1)
9)a.2.ae. Contract with Northstar Transportation for Transportation Service for 2021-2022 school year
Agenda Item Type:  Consent Item
Description:  The Operations Department requests approval for a contract with Northstar Transportation in the amount of $1,650,000 for Transportation of MPS students. The contract term is 7/1/2021 to 6/30/2022.
9)a.2.af. Contract with OGAP Math LLC to provide Professional Development Services
Agenda Item Type:  Consent Item
Description:  The Teaching & Learning Department requests approval for a contract with OGAP Math LLC in the amount of $147,200.00 each year to provide Professional Development Districtwide. The contract term is 07/01/2021 to 06/30/2026.
Attachments: (1)
9)a.2.ag. Contract with Paragon Development Systems (PDS) for Cisco SmartNET Maintenance renewal and technical support
Agenda Item Type:  Consent Item
Description:  The Information Technology Services division requests approval for a contract with Paragon Development Systems (PDS) for Cisco SmartNET Maintenance renewal and technical support in the amount of $236,725.03. The contract term is 07/01/2021 to 06/30/2022
9)a.2.ah. Authorization to enter a contract with Parents in Community Action, Inc. (PICA) to provide early childhood services (pending state funding
Agenda Item Type:  Consent Item
Description: 
The Academic Division requests approval for a contract with PICA to provide full day, five-day-per-week preschool programing to 19 children per year over 2 years, pending legislative funding availability. The contract is for $389,000 ($194,500/year) over the term of 7/1/2021 to 6/30/2023.
9)a.2.ai. Contract amendment with Ricoh Business Solution for providing copierclick, paper and labor
Agenda Item Type:  Consent Item
Description:  The Finance Department requests approval for an amendment with Ricoh Business Solution in the amount of $372,781.00 to providing copier/click, paper and labor. The cumulative amount of the amended contract is $572,781.00. The contract term is 07/01/2020 to 06/30/2021
9)a.2.aj. Contract with Rift Valley Transportation for Transportation Service for 2021-2022 school year
Agenda Item Type:  Consent Item
Description:  The Operations Department requests approval for a contract with Rift Valley Transportation in the amount of $500,000 for Transportation of MPS students. The contract term is 7/1/2021 to 6/30/2022
9)a.2.ak. Contract with Seesaw for Software Renewal
Agenda Item Type:  Consent Item
Description:  The Teaching & Learning Department requests approval for a contract with Seesaw in the amount of $100,320.00 each year for Software Renewal Districtwide. The contract term is 7/1/2021 to 6/30/2023.
Attachments: (1)
9)a.2.al. Contract with Septran Transportation for Transportation Service for 2021-2022 school year
Agenda Item Type:  Consent Item
Description:  The Operations Department requests approval for a contract with Septran Transportation in the amount of $4,000,000 for Transportation of MPS students. The contract term is 7/1/2021 to 6/30/2022
9)a.2.am. Contract with Unique Software for repair of student devices
Agenda Item Type:  Consent Item
Description:  The Information Technology Department requests approval for a contract for FY22 with Unique Software for student device repairs district wide in the amount of $184,970.00. The contract term is 07/01/2021 to 06/30/2022.
9)a.2.an. Contract with VSI Construction, Inc. to provide moving services to support CDD moves
Agenda Item Type:  Consent Item
Description:  The Operations Division requests approval for a contract with VSI Construction, Inc. in the amount of $150,000 for moving services related to the implementation of the CDD. The contract term is 7/1/2021 to 10/29/2021. The vendor is on the list of state approved vendors and a quote was received.
9)a.2.ao. Contract with Waste Management for waste management services
Agenda Item Type:  Consent Item
Description:  The Plant Operations Department requests approval for a contract with Waste Management in the amount of $725,790.00 to provide waste management for Plant Operations. The contract term is 07/01/2021 to 06/30/2022.
9)a.2.ap. Authorization to enter a contract with YWCA of Minneapolis to provide early childhood services (pending state funding
Agenda Item Type:  Consent Item
Description: 
The Academic Division requests approval for a contract with YWCA to provide full-time, year-round, high-quality comprehensive preschool programing to 36 children per year over 2 years, pending legislative funding availability. The contract is for $389,000 ($194,500/year) over the term of 7/1/2021 to 6/30/2023.
9)a.2.aq. Contract with U of M Reading Research Center for PRESS K-5
Agenda Item Type:  Consent Item
Description:  The Teaching & Learning Department requests approval for a contract with U of M Reading Research Center in the amount of $113,900 for PRESS K-5 Districtwide. The contract term is 7/1/21 to 6/30/22.
9)a.3. Resolutions
Agenda Item Type:  Consent Item
9)a.3.a. Adoption of School District General Records Retention Schedule
Agenda Item Type:  Consent Item
Description:  ** Forwarded from 'Policy Committee' **

Item Title
Adoption of School District General Records Retention Schedule

Responsible Division
Board Office and General Counsel

Background
As required by state law and Policy 3500, this resolution adopts the MN Department of Administration's School District General Records Retention Schedule.

Equity Considerations
Required by state law.

Timeline
Committee Action: 6/1/2021
Board Vote: 6/15/2021
 
9)b. Resolution to Close the Tuttle School Building
Agenda Item Type:  Action Item
Description:  The closure of the Tuttle School building, a former elementary school located at 1042 18th Ave SE, Minneapolis, MN 55414 is being considered because the only educational programming housed within is being relocated to a more suitable location for the grades served. Currently, the Tuttle School building houses Heritage STEM Academy, a secondary school, which is being relocated for the 2021-2022 school year.
Attachments: (1)
9)c. Approval of the Fiscal Year 2021-2022 District Budget
Agenda Item Type:  Information Item
Description:  An approved, balanced budget is required by Minnesota law, prior to the start of the fiscal year.
9)d. Approval of the 2021-2022 Capital Plan
Agenda Item Type:  Action Item
9)e. Approval the Long-Term Facilities Maintenance (LTFM) 10-Year Plan
Agenda Item Type:  Action Item
9)f. Capital Funds Transfer (2021-0027)
Agenda Item Type:  Action Item
Description:  ** Forwarded from 'Finance Committee' ** The Operations Division requests the transfer of capital funds from the FY21 Design Supplement of $700,000 from Kenny school kitchen/lunchroom project to the North High School daylighting project.

Background
A building addition to house a new kitchen / lunchroom at Kenny has been studied, and it has been determined it is not feasible with available funding. Re-allocation of capital funds to other projects is allowed by Board resolution by MN Statute 475.65. Funds would be transferred to the North High School daylighting project. Other funding remains assigned to Kenny for upgrades to the existing kitchen and lunchroom.
Attachments: (1)
9)g. 2021-2022 Equity and Diversity Impact Assessment (EDIA) Recommendation
Agenda Item Type:  Action Item
Description:  ** Forwarded from 'Policy Committee' ** Moved that in concurrence with the recommendation of the Superintendent and the Board Policy Committee, the Board directs the Accountability, Research, and Equity Division to conduct a full Equity and Diversity Impact Assessment (EDIA) on school fundraising during the 2021-2022 school year and report back findings and recommendations in accordance with Policy 1304.
10) New Business
Description:  Action or informational items from Board Directors
10)a. Resolution condemning gun violence and calling for action
Agenda Item Type:  Action Item
Description:  By Ellison, Arneson, El-Amin
Attachments: (1)
11) Reports from Board of Education Directors
12) Adjournment
Agenda Item Type:  Procedural Item
<< Back to the Public Page for Minneapolis Public Schools Board of Education