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April 13, 2021 at 5:30 PM - Regular Business Meeting

Agenda
1) Call to Order and Roll Call
Agenda Item Type:  Procedural Item
2) Adoption of the Agenda
Agenda Item Type:  Action Item
3) Acceptance of Minutes 
Agenda Item Type:  Action Item
3)a. March 9, 2021, Minutes
Agenda Item Type:  Action Item
3)b. March 23, 2021, Minutes
Agenda Item Type:  Procedural Item
4) Public Comments
Agenda Item Type:  Information Item
5) Reports and Recommendations from the Superintendent of Schools
Description:  Presentations, discussions, and items for Board action at future meetings
5)a. COVID-19 Response Update
Agenda Item Type:  Information Item
6) Policy Committee Report
Agenda Item Type:  Information Item
6)a. Revision of Policy 6450 and Repeal of Policy 3250
Agenda Item Type:  Information Item
Description:  ** Forwarded from 'Policy Committee' **

Item Title
Revision of Policy 6450 (Pupil Fees) to update language to current standards, and incorporate relevant provisions from Policy 3250 (Material Fees), which is recommended for repeal.

Responsible Division
Academics

Background
Updating to current formatting standards, and to ensure legal compliance.

Equity Considerations
Updating to current formatting standards, no substantive changes.

Timeline
Committee Action: 3/23/2021
First Reading: 4/13/2021
Board Vote: 5/11/2021
 
Attachments: (1)
6)b. Revision of Policy 5600
Agenda Item Type:  Information Item
Description:  ** Forwarded from 'Policy Committee' **

Item Title
Revision of Policy 5600 (Releasing Children From School) to update language to current standards.

Responsible Division
Associate Superintendents

Background
Updating to current formatting standards, and to ensure legal compliance.

Equity Considerations
Updating to current formatting standards, no substantive changes.

Timeline
Committee Action: 3/23/2021
First Reading: 4/13/2021
Board Vote: 5/11/2021
 
Attachments: (1)
7) Action Items by the Board of Education
Agenda Item Type:  Action Item
Description:  Board will vote on these items during the meeting
7)a. Approval of the Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Move to approve the consent agenda and authorize necessary actions to execute items
7)a.1. Personnel Items
Agenda Item Type:  Consent Item
7)a.1.a. Approval of List A personnel matters (2021-04-ER-A)
Agenda Item Type:  Consent Item
Description:  List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
Attachments: (1)
7)a.1.b. Approval of List B personnel matters (2021-04-ER-B)
Agenda Item Type:  Consent Item
Description:  List B includes all employment separations that require board action since the previous board meeting. List B will be posted on the agenda the day prior to the meeting. As required by law, some items on List B may be discussed in a closed session of the board. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements. 
Attachments: (1)
7)a.2. Contracts
Agenda Item Type:  Consent Item
7)a.2.a. Contract with Construction Results Corp for work at Folwell (2021-12996)
Agenda Item Type:  Consent Item
Description:  The Operations Department requests approval for a contract with Construction Results Corporation in the amount of $1,864,190.00 to furnish all labor, materials, equipment and incidentals to complete all work for Folwell School secure entrance and kitchen upgrades project. The contract term is 04/13/2021 to 08/31/2022.
7)a.2.b. Contract with Electronic Communication Systems for multi-site low voltage improvement project (2021-12999)
Agenda Item Type:  Consent Item
Description:  The Operations Department requests approval for a contract with Electronic Communication Systems in the amount of $1,549,790 to furnish all labor, materials, equipment, and incidentals to complete all work for the multi-site low voltage improvement project (phase 3) district-wide. The contract term is 04/13/2021 to 12/31/2023.
7)a.2.c. Contract amendment with INGCO International for translation and interpretation services (2021-4400000578-3)
Agenda Item Type:  Consent Item
Description:  The Communications Department requests approval for a contract amendment with INGCO International in the amount of $30,000 for district-wide increased translation and interpretation for special meetings, board meetings and events due to Covid 19. The cumulative amount of the amended contract is $329,500 and the contract term is 04/13/2021 to 06/30/2021.
7)a.2.d. Contract with Maertens-Brenny Construction Co for work at Olson Middle (2021-13003)
Agenda Item Type:  Consent Item
Description:  The Operations Department requests approval for a contract with Maertens-Brenny Construction Co in the amount of $782,650 to furnish all labor, materials, equipment, and incidentals to complete all work for project, in accordance with drawings and specifications for Olson Middle School's safe and welcoming entrance project. The contract term is 04/13/2021 to 08/31/2022.
7)a.2.e. Contract amendment with Now Micro for chromebooks servicing (2021-4400000914)
Agenda Item Type:  Consent Item
Description:  The Information Services Department requests approval for a contract with Now Micro in the amount of $250,000 to to provide white glove services for Chromebooks. The contract term is 04/13/2021 to 06/30/2022.
7)a.2.f. Contract with Sheehy Construction for work at Jenny Lind School (2021-12998)
Agenda Item Type:  Consent Item
Description:  The Operations Department requests approval for a contract with Sheehy Construction in the amount of $992,442 to furnish all labor, materials, equipment, and incidentals to complete all work for Jenny Lind entrance and lighting improvements project. The contract term is 04/13/2021 to 12/31/2022.
7)a.2.g. Contract amendment with Unique Software for computer repair services (2021-4400000586-1)
Agenda Item Type:  Consent Item
Description:  The Information Technology Department requests approval for a contract amendment with Unique Software in the amount of $30,000 to increase contract amount to cover computer repair services due to COVID as the District continues Hybrid/Distance Learning. The cumulative amount of the amended contract is $110,000 and the contract term is 04/13/2021 to 06/30/2021.
7)a.3. Agreements
Agenda Item Type:  Consent Item
7)a.3.a. Phillips Pool Shared Use Agreement with Minneapolis Park and Recreation Board
Agenda Item Type:  Consent Item
Description: 

Background:
The Memorandum of Understanding (MOU) that exists between Minneapolis Public Schools (MPS) and the Minneapolis Parks and Recreation Board (MPRB) is a demonstration of joint values and shared vision. The subsequent Phillips Pool Shared Use Agreement is an example of MPS and MPRB leveraging resources to jointly meet the needs of the community. 

Use Agreement Effective Date:
April 1, 2021

Use Agreement Termination Date:
March 15, 2024 (unless terminated earlier under the terms of this agreement)

MPS Operating Costs:
$150,000 per year, through year 2024
 
7)b. Changes to Board Governance Policies
Agenda Item Type:  Action Item
Description: 

Item Overview
  • Adoption of Policy 8112 (Governing Rules)
  • Revision of Policies 8140 (Election of Officers), 8210 (Meetings of the Board of Directors), 8120 (Standing Committees), 8220 (Agenda), 8231 (Voting), 8500 (Board Director Development), 8505 (Director Travel), 8550 (Electronic Communication),  
  • Repeal of Policies 8230 (Parliamentary Procedure), 8300 (Duties of Board Officers), 8400 (Orientation of Directors), 1200 (Board Meetings and Public Participation)
  • Renumbering of Policies 8300 (Duties of Directors), 8420 (External Representation)

Responsible Division
Board Office

Background
Proposed changes after regular review and policy committee discussion of those policies related to board organization and operations. The Board Operating Protocols would also expire as the key provisions would be subsumed into policy.

Timeline
Committee Action: 2/23/2021
First Reading: 3/9/2021
Board Vote: 4/13/2021
 
Attachments: (1)
8) New Business
Description:  Action or informational items from Board Directors
9) Reports from Board of Education Directors
10) Adjournment
Agenda Item Type:  Procedural Item
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