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March 9, 2021 at 5:30 PM - Regular Business Meeting

Agenda
1) Call to Order and Roll Call
Agenda Item Type:  Procedural Item
2) Adoption of the Agenda
Agenda Item Type:  Action Item
3) Acceptance of Minutes 
Agenda Item Type:  Action Item
3)a. February 9, 2021, Minutes
Agenda Item Type:  Action Item
3)b. February 23, 2021, Minutes
Agenda Item Type:  Action Item
4) Public Comments
Agenda Item Type:  Information Item
5) Reports and Recommendations from the Superintendent of Schools
Description:  Presentations, discussions, and items for Board action at future meetings
5)a. COVID-19 Response and Planning Update
Agenda Item Type:  Information Item
6) Policy Committee Report
Agenda Item Type:  Information Item
6)a. Proposed Changes to Board Governance Policies
Agenda Item Type:  Action Item
Description:  ** Forwarded from 'Policy Committee' **
 
Item Overview
  • Adoption of Policy 8112 (Governing Rules)
  • Revision of Policies 8140 (Election of Officers), 8210 (Meetings of the Board of Directors), 8120 (Standing Committees), 8220 (Agenda), 8231 (Voting), 8500 (Board Director Development), 8505 (Director Travel), 8550 (Electronic Communication),  
  • Repeal of Policies 8230 (Parliamentary Procedure), 8300 (Duties of Board Officers), 8400 (Orientation of Directors), 1200 (Board Meetings and Public Participation)
  • Renumbering of Policies 8300 (Duties of Directors), 8420 (External Representation)

Responsible Division
Board Office

Background
Proposed changes after regular review and policy committee discussion of those policies related to board organization and operations. The Board Operating Protocols would also expire as the key provisions would be subsumed into policy.

Timeline
Committee Action: 2/23/2021
First Reading: 3/9/2021
Board Vote: 4/16/2021
 
7) Action Items by the Board of Education
Agenda Item Type:  Action Item
Description:  Board will vote on these items during the meeting
7)a. Approval of the Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Move to approve the consent agenda and authorize necessary actions to execute items
7)a.1. Personnel Items
Agenda Item Type:  Consent Item
7)a.1.a. Approval of List A personnel matters (2021-03-ER-A)
Agenda Item Type:  Consent Item
Description:  List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
Attachments: (1)
7)a.1.b. Approval of List B personnel matters (2021-03-ER-B)
Agenda Item Type:  Consent Item
Description:  List B includes all employment separations that require board action since the previous board meeting. List B will be posted on the agenda the day prior to the meeting. As required by law, some items on List B may be discussed in a closed session of the board. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements. 
7)a.2. Contracts
Agenda Item Type:  Consent Item
7)a.2.a. Contract with Arc Express LLC to provide transportation services (2021-12972)
Agenda Item Type:  Consent Item
Description:  Effective 3/9/2021 - 6/30/2021
Contract Amount: Up to $500,000
7)a.2.b. Contract with AK Car Service LLC for transportation for MPS students (2021-12973)     
Agenda Item Type:  Consent Item
Description:  3/9/2021 - 6/30/2021
Contract Amount: Up to $500,000
7)a.2.c. Board Authorization to enter into a contract with CDW Corporation for the purchase of Poly Studio video conferencing devices (mfg. Part#: 7200-85830-001).
Agenda Item Type:  Consent Item
Description:  The contract is not ready yet, so requesting board authorization to enter into the contract as it cannot wait for the next board meeting.

As we continue to consider the necessary academic supports needed for flexible instruction with distance learning and in-person instruction, teachers need technology that adds value to their instruction versus a barrier in providing in-person instruction. These specific cameras will not only enhance instruction but will also provide a more equitable experience for distance learners as students will be able to see and hear the teacher in a more authentic manner. 

These cameras can track teachers as they move around the classroom and bring the highest quality audio, video, and content sharing into both the classroom and at home. 

These cameras will also provide additional opportunities for students to engage in learning past the pandemic as a way for them to access classroom instruction if the students must be off-site. This investment will provide MPS educators with an innovative tool to create learning experiences and environments that are flexible and can meet more of the needs of students who need more flexible learning environments.


Contract is for 1369 units @ $730/unit for a total of $999,370.
7)a.2.d. Contract with Collaborative Student Transportation of Minnesota for transportation of MPS students (2021-12971)
Agenda Item Type:  Consent Item
Description:  3/9/2021 - 6/30/2021
Contract Amount: Up to $500,000
7)a.2.e. Board Authorization to enter into a contract with Comcast for reliable internet and WAN connectivity - RFP 21-09
Agenda Item Type:  Consent Item
Description:  Comcast Business can provide fast, reliable internet and WAN connectivity to Minneapolis Public Schools through established, city wide infrastructure. This contract will replace our existing one with CenturyLink/Lumen. This is a main utility/need for the District.

Contract will be for $3,189,078.00 and will run from July 1, 2021 thru June 30, 2024
7)a.2.f. Contract with Great Lakes Transportation for transportation for MPS students (2021-12976)
Agenda Item Type:  Consent Item
Description:  3/9/2021 - 6/30/2021
Contract Amount: Up to $500,000
7)a.2.g. Contract amendment with Hewlett Packard Financial Services for district devices and services for distance/hybrid learning (2021-4400000511)
Agenda Item Type:  Consent Item
Description:  HPFS has provided leasing services since 2015. Devices are purchased from state contract vendors and allows for a 4-year refresh cycle on devices. As we transition between our various learning models due to COVID pandemic, anticipated devices/services are required for staff to continue working remotely and students to be able to access online curriculum.

Original Contract Amount: $12,000,000.00
Amended Contract Amount: $15.500,000.00
7)a.2.h. Contract amendment with iDreamTV for additional meeting recording services due to Covid (2021-400000576)
Agenda Item Type:  Consent Item
Description:  Additional request for live video and production for Town Hall meetings, Special Business meetings, engineering and installation charges for Board productions servcies, and graduation due to Covid-19.

1. Original contract amount: $112,000
2. Accumulative contract amount: $182,000
7)a.2.i. Contract amendment with Karges-Faulconbridge for MPS Chiller Replacement at Multiple Sites (2021-12965)
Agenda Item Type:  Consent Item
Description:  Orignal Contract Value $498,900.00
Cumulative 588,900.00
7)a.2.j. Contract with MD Transportation LLC for transportation for MPS students (2021-12977)
Agenda Item Type:  Consent Item
Description:  03/09/2021 to 06/30/2021
Contract Amount: $500,000
7)a.2.k. Contract with Minnehaha Transportation for transportation of MPS students (2021-12968)
Agenda Item Type:  Consent Item
Description:  3/9/2021 - 6/30/2021
Contract Amount: Up to $500,000
7)a.2.l. Contract with Ride Safe Transportation LLC for transportation of MPS students (2021-12974)
Agenda Item Type:  Consent Item
Description:  3/9/2021 - 6/30/2021
Contract Amount: Up to $500,000
7)a.3. Agreements
Agenda Item Type:  Consent Item
7)a.3.a. Memorandum of Agreement between MPS and AchieveMpls
Agenda Item Type:  Consent Item
Description:  Background
The Agreement defines the relationship between MPS and AchieveMpls as it relates to private fundraising and private grants management; support for school funds, scholarships, and department funds; data sharing; community engagement and partnership development and targeted program administration.

This Agreement will be in effect from July 1, 2021 until June 30, 2023. It continues five previous Memoranda of Agreement which went into effect on June 9, 2009, July 1, 2012, July 1, 2015, July 1, 2018 and July 1, 2020.
7)b. Transfer of Capital Funds
Agenda Item Type:  Action Item
8) New Business
Description:  Action or informational items from Board Directors
8)a. Amend 2021 Legislative Agenda
Agenda Item Type:  Action Item
Description:  By El-Amin

Move to amend the 2021 Legislative Agenda to add support for the funding of a state grant for Language Essentials for Teachers of Reading and Spelling (HF288/SF244), under Item IV. 
8)b. Modify Board Meeting Calendar
Agenda Item Type:  Action Item
Description:  By Arneson

Move to amend the Board meeting calendar to change the date of the June Regular Business meeting from June 8th to June 15th at 5:30pm to avoid any potential conflicts with graduation ceremonies.
9) Reports from Board of Education Directors
10) Adjournment
Agenda Item Type:  Procedural Item
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