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February 9, 2021 at 5:30 PM - Regular Business Meeting

Agenda
1) Call to Order and Roll Call
Agenda Item Type:  Procedural Item
2) Adoption of the Agenda
Agenda Item Type:  Action Item
3) Acceptance of Minutes 
Agenda Item Type:  Action Item
3)a. January 12, 2021, Minutes
Agenda Item Type:  Action Item
3)b. January 19, 2021, Minutes
Agenda Item Type:  Action Item
4) Public Comments
Agenda Item Type:  Information Item
5) Reports and Recommendations from the Superintendent of Schools
Description:  Presentations, discussions, and items for Board action at future meetings
6) Action Items by the Board of Education
Agenda Item Type:  Action Item
Description:  Board will vote on these items during the meeting
6)a. Approval of the Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Move to approve the consent agenda and authorize necessary actions to execute items
6)a.1. Personnel Items
Agenda Item Type:  Consent Item
6)a.1.a. Approval of List A personnel matters (2021-02-ER-A)
Agenda Item Type:  Consent Item
Description:  List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
Attachments: (1)
6)a.1.b. Approval of List B personnel matters (2021-02-ER-B)
Agenda Item Type:  Consent Item
Description:  List B includes all employment separations that require board action since the previous board meeting. List B will be posted on the agenda the day prior to the meeting. As required by law, some items on List B may be discussed in a closed session of the board. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements. 
6)a.2. Contracts
Agenda Item Type:  Consent Item
6)a.2.a. Contract with Area Mechanical Inc. for chiller replacements (2021-12914)
Agenda Item Type:  Consent Item
Description:  Replacement of dated chiller equipment at Bryn Mawr Community School, Olson Middle School, and Windom Dual Immersion School.  Equipment has reached the end of service life. 
Contract Amount: $1,843,000.00
Contract Dates: February 9,2021 - December 31, 2021
6)a.2.b. Contract Amendment with Cadenza Musical Instruments for musical instruments (2021-4400000534) 
Agenda Item Type:  Consent Item
Description:  Additional instruments for 5th Grade, Ukuleles & Bags for every K-5 site, Classroom Set (50) of Guitars & Bags for every Middle School.
Original Contract: $150,000.00
Cumulative Value: $800,000.00
Attachments: (1)
6)a.2.c. Contract with Construction Results Corporation for Northeast Middle School North Entry Addition & Renovation (2021-12926)
Agenda Item Type:  Consent Item
Description:  Vendor to provide New Safe & Welcoming Entry, Accessible Restroom in main hallway, fully accessible HC Access, trash enclosure, mechanical screening, sign monument, ceilings, alts. ceiling replacement schedule, electrical conductors, health office upgrade.
Contract Amount: $2,648,492.00
Contract Dates: 02/09/2021 to 12/30/2022
 
6)a.2.d. Contract amendment with English Learning Center for Adult Education (2021-4400000630/2)
Agenda Item Type:  Consent Item
Description:  Amending to reflect the correct reimbursement rate of $7.74 

Original Contract: $212,546
Amended Contract Value: $222,241
6)a.2.e. Contract Amendment with Harris St, Paul Inc for upgrades to building automation system (2021-12920)
Agenda Item Type:  Consent Item
Description:  Construction is underway and additional improvements were identified at 15 schools to replace controllers no longer available or supported to new controllers. This will support the increased control of the ventilation systems to provide better ventilation
Original Value 307,275.00                              
Cumulative Value 1,340,705.00
6)a.2.f. Contract Amendment with Learning in Style for (2021-4400000631/2)
Agenda Item Type:  Consent Item
Description:  Amending to reflect the correct reimbursement rate of $7.74 

Original Contract: $146,421.00
Amended Contract Value: $153,100.00
6)a.2.g. Contract with Miller Dunwiddie Architecture for architectuarl and engineering services at Justice Page Middle School (2021-12918)
Agenda Item Type:  Consent Item
Description:  Scope of work at Justice Page will include the following: Provide consulting services for the development of Justice Page Middle School and provide architectural and engineering services for improvements to science laboratories, safe and welcoming entrance, lighting replacement throughout the building.
Contract Amount: $533,000.00
Contract Dates: 2/10/2020 to 12/31/2026
Attachments: (1)
6)a.2.h. Contract Amendment with Riverside Plaza for (2021-4400000629/2)
Agenda Item Type:  Consent Item
Description:  Amending to reflect the correct reimbursement rate of $7.74 

Original Contract: $314,215.00
Amended Contract Value: $328,547.00
6)a.2.i. Contract Amendment with Somali Success School for (2021-4400000632/2)
Agenda Item Type:  Consent Item
Description:  Amending to reflect the correct reimbursement rate of $7.74 

Original Contract: $549,497.00
Amended Contract Value: $574,562.00
6)a.2.j. Contract Amendment with Summit Academy for (2021-4400000633/2)
Agenda Item Type:  Consent Item
Description:  Amending to reflect the correct reimbursement rate of $7.74 

Original Contract: $237,612.00
Amended Contract Value: $248,450.00
6)a.3. Resolutions
Agenda Item Type:  Consent Item
6)a.3.a. Resolution Authorizing Acceptance of Temporary Construction Easements
Agenda Item Type:  Consent Item
Description:  Metropolitan Council D Line requires improvements on parcels owned by the District at the M&O Building and at Wilder School to enhance the bus pick up locations. The temporary easements have been reviewed by General Counsel and Operations and are acceptable. The easements are for construction only and fees will be deposited into the General Fund. Each easement revenue is $3600.00 plus $500 for each extension beyond the completion date of October 31, 2024
6)a.3.b. Resolution Approving MnDOT Safe Routes to School (SRTS) Boost Grant
Agenda Item Type:  Consent Item
Description: 
MPS Culinary & Wellness Services was selected for funding through the Minnesota Department of Transportation’s (MnDOT) recent SRTS solicitation. The $33,752.00 grant will be awarded with State Safe Routes to School Funds (per MN Statute 174.40).  MnDOT requires a board resolution signed by the governing body of all awardees in order to enter into a contract agreement.
  
This project incorporates two of the five priority actions from the MPS SRTS Strategic Action Plan and priorities identified by Whittier School in its Safe Routes to School Plan.
 
1) Universal Bike Education for fourth/fifth-grade students:
This grant provides funding for MPS to purchase additional helmets, vests, and other equipment as part of the Covid-19 safety procedures. The three MPS traveling bicycle fleets should reach about 50% of MPS schools with 4th & 5th-grade students this spring.

2) Support School-Owned Bicycle Fleets 
This grant provides funding to purchase bicycles and equipment for school-owned bike fleets at Whittier and Laney and provides outdoor bicycle storage at Lucy Craft Laney. 

3) Support Walking Buses at Whittier 
This grant provides funding to purchase stop paddles, reflective vests, and other pedestrian safety items. 

Additional Background 
During engagement around the 2017 MPS SRTS Strategic Action Plan, MPS SRTS solicited feedback from diverse stakeholders to better understand the issues that students, especially students of color, face around walking and biking to school. This process resulted in the MPS SRTS Strategic Action Plan which identified five priority actions for Safe Routes to School in MPS. 
 
6)a.3.c. Resolution Modifying the 2021-22 School Year Calendar
Agenda Item Type:  Consent Item
Description:  To align with the Minnesota Educator Academy (MEA) dates in October 2021, the following changes to the approved calendar are needed:
  1. October 13, 14, and 15 (2021) shall become student contact days
  2. October 20, 21, and 22 (2021) shall become non-student contact (no school) days
Attachments: (1)
6)b. Repeal of Policy 6420
Agenda Item Type:  Action Item
Description: 

Item Title
Repeal of Policy 6420 (Copyright) in alignment with Policy Committee goal to remove policies redundant in law.

Responsible Division
General Counsel

Background
The provisions of this policy, originally adopted in 1975, are covered in state and federal law.

Equity Considerations
Provisions are covered in state and federal law. Repeal will have no impact.

Timeline
Committee Action: 12/8/2020
First Reading: 1/12/2021
Board Vote: 2/9/2021
 
Attachments: (1)
6)c. Revision of Policy 6800
Agenda Item Type:  Action Item
Description: 

Item Title
Revision of Policy 6800 (Naming Of School Symbols, Teams, Mascots) to update language to current standards.

Responsible Division
Associate Superintendents

Background
Proposed changes would update policy to current formatting standards and more clearly outline parameters and process.

Equity Considerations
This policy exists to ensure that school mascots, symbols, and team names follow district standards. Proposed revision updates formatting standards and strengthens the policy provisions.

Timeline
Committee Action: 12/15/2020
First Reading: 1/12/2021
Board Vote: 2/9/2021
 
Attachments: (1)
7) New Business
Description:  Action or informational items from Board Directors
7)a. 2021 Board Focus Areas
Agenda Item Type:  Action Item
Attachments: (1)
8) Reports from Board of Education Directors
9) Adjournment
Agenda Item Type:  Procedural Item
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