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January 12, 2021 at 6:00 PM - Annual Organizational and Regular Business Meeting

Agenda
1) Call to Order
Agenda Item Type:  Procedural Item
2) Roll Call
Agenda Item Type:  Procedural Item
3) Adoption of the Agenda
Agenda Item Type:  Action Item
4) Acceptance of Minutes 
Agenda Item Type:  Action Item
4)a. December 8, 2020
Agenda Item Type:  Action Item
5) Annual Organizational Items
Agenda Item Type:  Action Item
5)a. Election of Officers
Agenda Item Type:  Action Item
5)b. Committee Assignments and Appointments
Agenda Item Type:  Action Item
5)c. Financial Authorizations
Agenda Item Type:  Action Item
5)c.1. Appointment of Deputy Senior Financial Officer and Assistant Deputy Treasurer 
Agenda Item Type:  Action Item
5)c.2. Authorization of Facsimile Signatures
Agenda Item Type:  Action Item
Attachments: (1)
5)c.3. Banking Authority for Bremer Bank
Agenda Item Type:  Action Item
5)c.4. Banking Authority for Minnesota School District Liquid Asset Fund
Agenda Item Type:  Action Item
5)c.5. Banking Authority for US Bank National Association
Agenda Item Type:  Action Item
5)c.6. Banking Authority for Wells Fargo Bank, N.A.
Agenda Item Type:  Action Item
5)c.7. Designation of Depositories
Agenda Item Type:  Action Item
5)c.8. Designation of Identified Official with Authority for the MDE External User Access
Agenda Item Type:  Action Item
5)c.9. Electronic Funds Transfer
Agenda Item Type:  Action Item
5)c.10. Delegation of Authority to Superintendent of Schools
Agenda Item Type:  Action Item
Attachments: (1)
6) Comments from Departing Directors
Agenda Item Type:  Information Item
7) Public Comments
Agenda Item Type:  Information Item
8) Reports and Recommendations from the Superintendent of Schools
Description:  Presentations, discussions, and items for Board action at future meetings
8)a. COVID-19 Response Planning Update
Agenda Item Type:  Information Item
Attachments: (1)
9) Policy Committee Report
Agenda Item Type:  Information Item
9)a. Repeal of Policy 6420
Agenda Item Type:  Information Item
Description:  ** Forwarded from 'Policy Committee' **

Item Title
Repeal of Policy 6420 (Copyright) in alignment with Policy Committee goal to remove policies redundant in law.

Responsible Division
General Counsel

Background
The provisions of this policy, originally adopted in 1975, are covered in state and federal law.

Equity Considerations
Provisions are covered in state and federal law. Repeal will have no impact.

Timeline
Committee Action: 12/8/2020
First Reading: 1/12/2021
Board Vote: 2/9/2021
 
Attachments: (1)
9)b. Revision of Policy 6800
Agenda Item Type:  Information Item
Description:  ** Forwarded from 'Policy Committee' **

Item Title
Revision of Policy 6800 (Naming Of School Symbols, Teams, Mascots) to update language to current standards.

Responsible Division
Associate Superintendents

Background
Proposed changes would update policy to current formatting standards and more clearly outline parameters and process.

Equity Considerations
This policy exists to ensure that school mascots, symbols, and team names follow district standards. Proposed revision updates formatting standards and strengthens the policy provisions.

Timeline
Committee Action: 12/15/2020
First Reading: 1/12/2021
Board Vote: 2/9/2021
 
10) Action Items by the Board of Education
Agenda Item Type:  Action Item
Description:  Board will vote on these items during the meeting
10)a. Approval of the Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Move to approve the consent agenda and authorize necessary actions to execute items
10)a.1. Personnel Items
Agenda Item Type:  Consent Item
10)a.1.a. Approval of List A personnel matters (2021-01-ER-A)
Agenda Item Type:  Consent Item
Description:  List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
Attachments: (1)
10)a.1.b. Approval of List B personnel matters (2021-01-ER-B)
Agenda Item Type:  Consent Item
Description:  List B includes all employment separations that require board action since the previous board meeting. List B will be posted on the agenda the day prior to the meeting. As required by law, some items on List B may be discussed in a closed session of the board. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements. 
Attachments: (1)
10)a.2. Contracts
Agenda Item Type:  Consent Item
10)a.2.a. Contract with Construction Results Corp. for Waite Park Elementary Kitchen, Auditorium & Electrical Improvements Project (2021-12985)
Agenda Item Type:  Consent Item
Description:  The Operations Division requests approval for a contract with Construction Results Company for construction services associated with a capital project at Waite Park Elementary. The scope of work includes a kitchen, auditorium, and electrical improvements. The total value of the contract, including a 10% contingency, is $3,365,521.50. The project's substantial completion date is anticipated to be 8/27/21.
Attachments: (1)
10)a.2.b. Contract amendment with INGCO International for additional translation and interpretation support due to Covid-19 (2021-4400000578)
Agenda Item Type:  Consent Item
Description:  Additional and Increased translation and interpretation support for meeting with families on a 1:1 smaller group setting due to COVID-19 for the various school sites who have been allocated ESSER grant funds for this purpose.

Original Value: $99,500. Cumulative Value: $299,500. 
10)a.2.c. Contract Amendment with LHB, Inc. for Loring School Renovation Project Additional Architectural Services (2021-12894)
Agenda Item Type:  Consent Item
Description:  The Operations Division requests approval for a contract amendment with LHB, Inc. in the amount of $5,400 for additional architectural services outlined in Change Order #5 of the original contract. The scope of work includes design and construction administration for gymnasium celing painting after lighting upgrade. The value of Change Order #5 exceeds the amount previously approved by the Board on 9/8/20. The new cumulative contract amount including this amendment is $721,237.10. The design and construction of the additional scope of work is anticipated to be completed by 1/31/21.
Attachments: (1)
10)a.2.d. Contract with Project Success for experiential learning opportunities (2021-4400000835)
Agenda Item Type:  Consent Item
Description:  Project Success will offer a variety of experiences outside of classroom time for all of the Minneapolis public school students in each of the partner schools. Project Success experiential learning opportunities outside of class build on the foundation of our monthly workshops and the trusting relationships students develop with Project Success.

Contract Value: $225,000
10)a.2.e. Contract with Sheehy Construction Company for Wenonah Elementary School Addition & Renovation Capital Project (2021-12910)
Agenda Item Type:  Consent Item
Description:  The Operations Division requests approval for a contract with Sheehy Construction Company for construction services associated with a building addition & renovation capital project at Wenonah Elementary School. The scope of work includes a safe and welcoming entrace with office and media center relocations, kitchen and cafeteria addition, chiller replacement, and corridor ceiling tile replacement. The total value of the contract, including a 10% contingency, is $5,547,427.09. The project will start in late winter/early spring 2021 and conclude in December 2021.
Attachments: (1)
10)a.3. Resolutions
Agenda Item Type:  Consent Item
10)a.3.a. Appointment of Ibrahima Diop as Trustee of the Minnesota School District Liquid Asset Fund
Agenda Item Type:  Consent Item
Attachments: (1)
10)b. 2021 Legislative Agenda
Agenda Item Type:  Action Item
10)c. 2021-22 Budget Priorities
Agenda Item Type:  Action Item
Attachments: (1)
10)d. Appointments to School Names Committee
Agenda Item Type:  Action Item
Attachments: (1)
10)e. Repeal of Policy 6412
Agenda Item Type:  Action Item
Description: 

Item Title
Repeal of Policy 6412 (Paperbound Books)

Responsible Division
Academics

Background
Policy language is obsolete, and now covered elsewhere in current policy.

Equity Considerations
Policy language is obsolete. Repeal will have no impact.

Timeline
Committee Action: 11/24/2020
First Reading: 12/8/2020
Board Vote: 1/12/2021
 
Attachments: (1)
10)f. Repeal of Policy 6137
Agenda Item Type:  Action Item
Description: 

Item Title
Repeal of Policy 6137 (Ceremonies And Observances)

Responsible Division
Operations

Background
Policy language is covered in state law. 

Equity Considerations
Policy language is covered in state law, repeal will have no impact.

Timeline
Committee Action: 11/24/2020
First Reading: 12/8/2020
Board Vote: 1/12/2021
 
Attachments: (1)
10)g. Revision of Policy 5680
Agenda Item Type:  Action Item
Description: 

Item Title
Revision of Policy 5680 (Search Of Students, Lockers, Desks And Motor Vehicles) to update language to current standards.

Responsible Division
Operations

Background
This policy, originally adopted in 1973, has not been revised since adoption. Proposed changes update the policy to current standards and reflect current law.

Equity Considerations
This policy is required by MN statute and the proposed language reflects these requirements.

Timeline
Committee Action: 11/24/2020
First Reading: 12/8//2020
Board Vote: 1/12/2021
 
Attachments: (1)
11) New Business
Description:  Action or informational items from Board Directors
12) Director Reports
13) Adjournment
Agenda Item Type:  Procedural Item
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