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November 10, 2020 at 5:30 PM - Regular Business Meeting

Agenda
1) Call to Order
Agenda Item Type:  Procedural Item
2) Roll Call
Agenda Item Type:  Procedural Item
3) Adoption of the Agenda
Agenda Item Type:  Action Item
4) Acceptance of Minutes 
Agenda Item Type:  Action Item
4)a. October 13, 2020, Minutes
Agenda Item Type:  Action Item
4)b. October 27, 2020, Minutes
Agenda Item Type:  Action Item
5) Public Comments
Agenda Item Type:  Information Item
6) Reports and Recommendations from the Superintendent of Schools
Description:  Presentations, discussions, and items for Board action at future meetings
6)a. Staff and Student Survey Summary
Agenda Item Type:  Information Item
7) Policy Committee Report
Agenda Item Type:  Information Item
7)a. Repeal of Policies 3120, 3125, 3128, 3135, 3145, 3150, 3160, 3195, and 3430 and Amendment of Policy 3005
Agenda Item Type:  Action Item
Description: 

** Forwarded from 'Policy Committee' **
Item Title
Repeal of Policies 3120, 3125, 3128, 3135, 3145, 3150, 3160, 3195, and 3430 and Amendment of Policy 3005 to consolidate all budget related language into one policy.

Responsible Division
Finance

Background
The current budget policies are outdated and follow a prior formatting standard. This proposal would consolidate all the policy language related to the preparation, adoption, publication, modification, reporting, projections, and responsibility of the school district budget into one policy.

Equity Considerations
This policy and the provisions contained within are required by law and/or regulation. Each year, proposed school and department budgets will use the 'Equity Considerations for Budgeting' process.

Timeline
Committee Action: 10/27/2020
First Reading: 11/10/2020
Referral to Finance Committee: 12/1/2020
Board Vote: 12/8/2020
 
8) Action Items by the Board of Education
Agenda Item Type:  Action Item
Description:  Board will vote on these items during the meeting
8)a. Approval of the Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Move to approve the consent agenda and authorize necessary actions to execute items
8)a.1. Personnel Items
Agenda Item Type:  Consent Item
8)a.1.a. Approval of List A personnel matters (2020-11-ER-A)
Agenda Item Type:  Consent Item
Description:  List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
8)a.1.b. Approval of List B personnel matters (2020-11-ER-B)
Agenda Item Type:  Consent Item
Description:  List B includes all employment separations that require board action since the previous board meeting. List B will be posted on the agenda the day prior to the meeting. As required by law, some items on List B may be discussed in a closed session of the board. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements. 
Attachments:
8)a.2. Contracts
Agenda Item Type:  Consent Item
8)a.2.a. Contract amendment with Allied Blacktop Company for multi-site paving project (2020-12847)
Agenda Item Type:  Consent Item
Description:  The Operations Division requests approval for a contract amendment with Allied Blacktop Company in the amount of $3,287 for additional work outlines in Change Order #4 of the original contract which includes some sidewalk and parking lot patch work at various MPS sites. The value of Change Order #4 is $3,287, which exceeds the amount approved by the Board on 08/18/20. The new cumulative contract amount including this amendment is $676,751.92. Majority of site work has been completed with additional items to be completed Fall 2020.
8)a.2.b. Contract amendment with Constructions Results Corporation for flooring upgrades at Sheridan, Dowling, Loring and Bryn Mawr (2020-12845)
Agenda Item Type:  Consent Item
Description:  The Operations Division requests approval for a contract amendment with Construction Results Corp. in the amount of $36,464.01 for additional work outlined in Change Order #2 of the original contract. The scope of work includes upgrading floor at Sheridan, Dowling, Loring, and Bryn Mawr with a focus on replacement of VCT, carpet and wood floors. The value of Change Order #2 is $74,097.44, which exceeds the amount approved by the Board (including contigency) on 6/16/20 by $36,464.01. The new cumulative contract amount including this amendment is $697,674.01. The contract term is 06/15/2020 - 12/30/2020.
8)a.2.c. Contract amendment with Monicat Data to increase services for enrollment shift, technology and design service support, automated outdated processes and build more efficient internal technology systems (2020-4400000667-1)
Agenda Item Type:  Consent Item
Description:  The Communications Department requests approval for a contract amendment with Construction Results Corporation in the amount of $104,250 to increase services for enrollment shift, technology and design service support, automated outdated processes and build more efficient internal technology systems. The cumulative amount of the amended contract is $200,000 and the contract term is 08/01/2020 to 02/12/2021.
8)a.2.d. Contract with Code 42 for IT Services Renewal (2020 - 4400000791)
Agenda Item Type:  Consent Item
Description:  The IT Services division recommends school board approval of the software renewal with Code42 for CrashPlan On-Premises which provides backup data services/support to the District especially with Distance Learning / Telework.
8)a.2.e. Contract with Heartland Business Systems for Cisco Hardware and Services (2020- 4400000792)
Agenda Item Type:  Consent Item
Description:  The network hardware infrastructure in both the Davis Center and Washburn data centers is aging and needs to be upgraded and updated to align with the current needs of the district. This project will bring this up to a modern standard as well as give Information Technology the ability to bring critical business systems back online in a rapid fashion should we have a failure.
8)a.3. Resolutions
Agenda Item Type:  Consent Item
8)a.3.a. Resolution Authorizing Patrick Henry Track Renovation Grant Application 
Agenda Item Type:  Consent Item
Description: 

Background 
Hennepin County Youth Sports Grant Program requires a resolution authorizing the filing of the grant application included in the application submission.

Timeline/Next Steps
November 2020: Grant application submission, Board Resolution submission
December 2020: Grant awarded
Summer 2021: Track renovation project completed
 
Attachments:
8)b. Amendment of Policy 5391
Agenda Item Type:  Action Item
Description: 

Item Title
Amendment of Policy 5391 (Graduation Requirements) to remove outdated references and establish a new requirement of an Ethnic Studies course.

Responsible Division
Academics

Background
Proposed amendment would removed outdated language from a transition in credit requirements for graduation and add an Ethnic Studies course as a graduation requirement.

Timeline
Committee Action: 9/22/2020
First Reading: 10/13/2020
Board Vote: 11/10/2020
 
Attachments:
8)c. Amendment of Policy 5050
Agenda Item Type:  Action Item
Description: 
Responsible Division
General Counsel

Background
On May 6, 2020, the Federal Department of Education announced new Title IX regulations. This amendment is proposed in response to changes in these federal regulations. These new regulations set requirements for how the District and other educational institutions must respond to Title IX concerns. Grievance procedures guidelines previously contained in policy will be moved to regulation. 

Timeline
Committee Action: 9/22/2020
First Reading: 10/13/2020
Board Vote: 11/10/2020
 
Attachments:
8)d. Adoption of Policy 3508
Agenda Item Type:  Action Item
Description: 

Item Title
Adoption of Policy 3508 (Use Of Electronic Signatures To Conduct Official Business) 

Responsible Division
General Counsel

Background
Required policy to enable the use of electronic signatures for official business.

Timeline
Committee Action: 9/22/2020
First Reading: 10/13/2020
Board Vote: 11/10/2020
 
Attachments:
8)e. Amendment of Policy 1770 and Repeal of Policy 1750
Agenda Item Type:  Action Item
Description: 
 
Item Title
Amendment of Policy 1770 (Student Teaching) and Repeal of Policy 1750 (Cooperative Education Procedures Between Minneapolis Board Of Education And Colleges, Universities And Other Agencies) to update formatting and content to current standards and merge related policy language.

Responsible Division
Human Resources

Background
This proposal combines two related policies into one and updates formatting to current standards. No substantive changes are being proposed. 

Timeline
Committee Action: 9/22/2020
First Reading: 10/13/2020
Board Vote: 11/10/2020
 
Attachments:
8)f. Amendment of Policies 4021, 4025, 5221, and 5620
Agenda Item Type:  Action Item
Description: 

Item Title
Amendment of Policy 4021 (Weapons Free Work Place)Policy 4025 (Drug Free Workplace)Policy 5221 (Weapons Free Schools), and Policy 5620 (Releasing Students to Police) to remove references to 'school resource officers' and update accordingly.

Responsible Division
Operations

Background
In June 2020, resolution 2020-0037 ended MPS' contractual relationship with the Minneapolis Police Department, and subsequently the position of School Resource Officer within MPS. Policy revisions are needed to remove and replace these references.

Timeline
Committee Action: 9/22/2020
First Reading: 10/13/2020
Board Vote: 11/10/2020
 
Attachments:
8)g. Approval of New School Bell Times
Agenda Item Type:  Action Item
Description:   
Background 
As a result of the CDD, two overarching goals were identified for a CDD Bell Time structure to support community and magnet schools.
 
  1. Increasing equitable access to after school programs which ARE has stated has a positive impact on achievement and on a student’s sense of belonging, with a specific focus of moving middle schools to an earlier start and end time.
  2. Identifying additional resources, i.e. reducing transportation expenses, that could be redirected and invested in supporting equity and academic achievement.
Parent exit surveys demonstrate that experience with transportation had an impact on their decision to leave MPS. A key area of transportation services is on-time arrivals at schools and bus stops. The current bell time schedule is a cumulative design and has unintended impact to transportation service levels. By balancing schools’ start and end times and allowing adequate recovery time for buses, on time arrivals can be improved. 

High school bell times will not change as a part of this proposal.
9) New Business
Description:  Action or informational items from Board Directors
10) Reports and Comments from Board of Education Directors
11) Adjournment
Agenda Item Type:  Procedural Item
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