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October 13, 2020 at 5:30 PM - Regular Business Meeting

Agenda
1) Call to Order
Agenda Item Type:  Procedural Item
2) Roll Call
Agenda Item Type:  Procedural Item
3) Adoption of the Agenda
Agenda Item Type:  Action Item
4) Acceptance of Minutes 
Agenda Item Type:  Action Item
4)a. September 8, 2020, Minutes
Agenda Item Type:  Action Item
4)b. September 29, 2020, Minutes
Agenda Item Type:  Action Item
5) Public Comments
Agenda Item Type:  Information Item
6) Reports and Recommendations from the Superintendent of Schools
Description:  Presentations, discussions, and items for Board action at future meetings
7) Policy Committee Report
Agenda Item Type:  Information Item
Description:  Proposed policy changes referred by the Policy Committee for first reading 
7)a. Amendment of Policy 5391
Agenda Item Type:  Action Item
Description:  ** Forwarded from 'Policy Committee' **

Item Title
Amendment of Policy 5391 (Graduation Requirements) to remove outdated references and establish a new requirement of an Ethnic Studies course.

Responsible Division
Academics

Background
Proposed amendment would removed outdated language from a transition in credit requirements for graduation and add an Ethnic Studies course as a graduation requirement.

Timeline
Committee Action: 9/22/2020
First Reading: 10/13/2020
Board Vote: 11/10/2020
 
7)b. Amendment of Policy 5050
Agenda Item Type:  Action Item
Description:  ** Forwarded from 'Policy Committee' **
Responsible Division
General Counsel

Background
On May 6, 2020, the Federal Department of Education announced new Title IX regulations. This amendment is proposed in response to changes in these federal regulations. These new regulations set requirements for how the District and other educational institutions must respond to Title IX concerns. Grievance procedures guidelines previously contained in policy will be moved to regulation. 

Timeline
Committee Action: 9/22/2020
First Reading: 10/13/2020
Board Vote: 11/10/2020
 
7)c. Adoption of Policy 3508
Agenda Item Type:  Action Item
Description:  ** Forwarded from 'Policy Committee' **

Item Title
Adoption of Policy 3508 (Use Of Electronic Signatures To Conduct Official Business) 

Responsible Division
General Counsel

Background
Required policy to enable the use of electronic signatures for official business.

Timeline
Committee Action: 9/22/2020
First Reading: 10/13/2020
Board Vote: 11/10/2020
 
7)d. Amendment of Policy 1770 and Repeal of Policy 1750
Agenda Item Type:  Action Item
Description:  ** Forwarded from 'Policy Committee' **
 
Item Title
Amendment of Policy 1770 (Student Teaching) and Repeal of Policy 1750 (Cooperative Education Procedures Between Minneapolis Board Of Education And Colleges, Universities And Other Agencies) to update formatting and content to current standards and merge related policy language.

Responsible Division
Human Resources

Background
This proposal combines two related policies into one and updates formatting to current standards. No substantive changes are being proposed. 

Timeline
Committee Action: 9/22/2020
First Reading: 10/13/2020
Board Vote: 11/10/2020
 
7)e. Amendment of Policies 4021, 4025, 5221, and 5620
Agenda Item Type:  Action Item
Description:  ** Forwarded from 'Policy Committee' **

Item Title
Amendment of Policy 4021 (Weapons Free Work Place), Policy 4025 (Drug Free Workplace)Policy 5221 (Weapons Free Schools), and Policy 5620 (Releasing Students to Police) to remove references to 'school resource officers' and update accordingly.

Responsible Division
Operations

Background
In June 2020, resolution 2020-0037 ended MPS' contractual relationship with the Minneapolis Police Department, and subsequently the position of School Resource Officer within MPS. Policy revisions are needed to remove and replace these references.

Timeline
Committee Action: 9/22/2020
First Reading: 10/13/2020
Board Vote: 11/10/2020
 
8) Action Items by the Board of Education
Agenda Item Type:  Action Item
Description:  Board will vote on these items during the meeting
8)a. Approval of the Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Move to approve the consent agenda and authorize necessary actions to execute items
8)a.1. Personnel Items
Agenda Item Type:  Consent Item
8)a.1.a. Approval of List A personnel matters (2020-10-ER-A)
Agenda Item Type:  Consent Item
Description:  List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
8)a.1.b. Approval of List B personnel matters (2020-10-ER-B)
Agenda Item Type:  Consent Item
Description:  List B includes all employment separations that require board action since the previous board meeting. List B will be posted on the agenda the day prior to the meeting. As required by law, some items on List B may be discussed in a closed session of the board. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements. 
8)a.2. Contracts
Agenda Item Type:  Consent Item
8)a.2.a. Contract with Construction Results Corporation for Chiller Replacement at Nellie Stone, Lucy Laney, & Keewaydin (2020-12817)
Agenda Item Type:  Consent Item
Description:  The Operations Division requests approval for a contract with Construction Results Corporation in the amount of $3,161,114 (including 10% contingency) for replacement of chillers and controls which are at the end of service life, installation of summer boilers for space dehumidification and efficiency, and structure modification per contract documents for chiller enclosures and sound attenuation. The contract term is 10/14/20 - 12/31/26.
Attachments:
8)a.2.b. Contract Alternative School Contracts
Agenda Item Type:  Consent Item
Description:  Minneapolis Public Schools has entered into multi-year contracts with select non-profit entities to provide educational services to MPS students who qualify under Minnesota Statute 124D.68, Graduation Incentives Programs. These are multi-year contracts that require an annual amendment to the Appendix A, which outlines the required finance obligation based on yearly student enrollment. This is an amendment from the previously approved amendment to accurately reflect increases in Title I funding for Distance Learning.
8)a.2.b.(1) Contract Amendment with American Indian OIC to cover increased Title I (4400000548)
Agenda Item Type:  Consent Item
8)a.2.b.(2) Contract Amendment with Eastside Neighborhood Services, Menlo High School for increased Title I (4400000542)
Agenda Item Type:  Consent Item
8)a.2.b.(3) Contract Amendment with Nawayee Center School for increased Title I (4400000544)
Agenda Item Type:  Consent Item
8)a.2.b.(4) Contract Amendment with Plymouth Christian Youth Center for increased Title I (4400000543)
Agenda Item Type:  Consent Item
8)a.2.b.(5) Contract Amendment with Project for Pride in Living - Loring Nicollet Alternative School for increased Title I (4400000554)
Agenda Item Type:  Consent Item
8)a.2.b.(6) Contract Amendment with Project for Pride in Living - MERC High School for increased Title I (4400000550)
Agenda Item Type:  Consent Item
8)a.2.b.(7) Contract Amendment with Volunteers of America for increased Title I (4400000551)
Agenda Item Type:  Consent Item
8)a.2.c. Contract amendment with English Learning Center for Adult Education services (2020-4400000630)
Agenda Item Type:  Consent Item
Description:  The Community Education Department request approval for a contract amendment with English Learning Center in the amount of $117,546 for Adult Education services. MPS Adult Education initial consortium contracts are to support consortium members with programming over the summer. The amount paid over the summer is subtracted from the consortium member’s total revenue to be allocated throughout the remainder of the year ($7.30 x contact hours) - ($95,000 summer allocation). MPS Adult Education received it’s official award letter in mid-August. Upon receiving the award letter from the state, MPS Adult Education amended the contracts to the full amount for each consortium member for program year 20/21. The cumulative amount of the amended contract is $212,546 and the term is 07/01/2020 to 06/30/2021.
8)a.2.d. Contract amendment with Karges-Faulconbridge Engineers for Districtwide COVID HVAC Review (2020-12833)
Agenda Item Type:  Consent Item
Description:  The Operations Division requests approval for a contract amendment with Karges-Faulconbridge Engineers in the amount of $150,000. The original scope of work included a review of existing HVAC systems in all schools and to provide recommendations to improve the ventilation systems to meet ASHRAE standards and COVID recommendations. The amended scope of work expanded sites to include Transportation Center, Davis Center, Maintenance & Operations Building, and Nutrition Center. The cumulative contract amount (including 10% contingency) is $400,000. The contract term is 08/12/2020 - 09/30/2020.
Attachments:
8)a.2.e. Contract amendment with Learning in Style for Adult Education services (2020-4400000631)
Agenda Item Type:  Consent Item
Description:  The Community Education Department request approval for a contract amendment with Learning in Style in the amount of $51,421 for Adult Education services. MPS Adult Education initial consortium contracts are to support consortium members with programming over the summer. The amount paid over the summer is subtracted from the consortium member’s total revenue to be allocated throughout the remainder of the year ($7.30 x contact hours) - ($95,000 summer allocation). MPS Adult Education received it’s official award letter in mid-August. Upon receiving the award letter from the state, MPS Adult Education amended the contracts to the full amount for each consortium member for program year 20/21. The cumulative amount of the amended contract is $146,421 and the term is 07/01/2020 to 06/30/2021.
8)a.2.f. Contract amendment with Riverside Plaza Tenants Association for Adult Education services. (AMD 4400000629)
Agenda Item Type:  Consent Item
Description:  The Community Education Department request approval for a contract amendment with Riverside Plaza Tenants Association in the amount of $219,215 for Adult Education services. MPS Adult Education initial consortium contracts are to support consortium members with programming over the summer. The amount paid over the summer is subtracted from the consortium member’s total revenue to be allocated throughout the remainder of the year ($7.30 x contact hours) - ($95,000 summer allocation). MPS Adult Education received it’s official award letter in mid-August. Upon receiving the award letter from the state, MPS Adult Education amended the contracts to the full amount for each consortium member for program year 20/21. The cumulative amount of the amended contract is $314,215 and the term is 07/01/2020 to 06/30/2021.
8)a.2.g. Contract with SAP for licensing district-wide (2020-4400000744)
Agenda Item Type:  Consent Item
Description:  The IT Services division requests approval for a contract with SAP for licensing district-wide in the amount of $1,320,000.00. The contract term is 7/1/20 to 6/30/22.
8)a.2.h. Contract amendment with Somali Success School for Adult Education services (2020-4400000632)
Agenda Item Type:  Consent Item
Description:  The Community Education Department request approval for a contract amendment with Somali Success School in the amount of $454,497 for Adult Education services. MPS Adult Education initial consortium contracts are to support consortium members with programming over the summer. The amount paid over the summer is subtracted from the consortium member’s total revenue to be allocated throughout the remainder of the year ($7.30 x contact hours) - ($95,000 summer allocation). MPS Adult Education received it’s official award letter in mid-August. Upon receiving the award letter from the state, MPS Adult Education amended the contracts to the full amount for each consortium member for program year 20/21. The cumulative amount of the amended contract is $549,497 and the term is 07/01/2020 to 06/30/2021. 
 
8)a.2.i. Contract amendment with Summit Academy OIC for Adult Education services (2020-4400000633)
Agenda Item Type:  Consent Item
Description:  The Community Education Department request approval for a contract amendment with Summit Academy OIC in the amount of $142,612 for Adult Education services. MPS Adult Education initial consortium contracts are to support consortium members with programming over the summer. The amount paid over the summer is subtracted from the consortium member’s total revenue to be allocated throughout the remainder of the year ($7.30 x contact hours) - ($95,000 summer allocation). MPS Adult Education received it’s official award letter in mid-August. Upon receiving the award letter from the state, MPS Adult Education amended the contracts to the full amount for each consortium member for program year 20/21. The cumulative amount of the amended contract is $237,612 and the term is 07/01/2020 to 06/30/2021. 
 
8)a.2.j. Contract amendment with The Mental Health Collective (dba Watercourse Counseling Center) for Mental Health Services (2020-4400000524-1)
Agenda Item Type:  Consent Item
Description:  The Special Education division requests approval for a contract amendment with The Mental Health Collective (dba Watercourse Counseling Center) for Mental Health Services in the amount of $10,000.00. The cumulative amount of the amended contract is $170,000.00 and the contract term is 7/1/2020 to 6/30/2022.
8)a.2.k. Contract with Titan School Solutions, Inc. for Integrated Management Software Solution (2020-12836)
Agenda Item Type:  Consent Item
Description:  The Culinary & Wellness Services Department requests approval for a contract with Titan School Solutions, Inc. in the amount of $138,446.66 for licensing of an integrated management software that adheres to USDA and district standards for CWS to operate efficiently in delivering quality nutrition products, solutions, and financial responsibility to MPS and community partner sites. The contract value represents both the annual licensing fee ($74,986.66, prorated for period 11/1/20 - 6/30/21) and a one time service fee ($63,550). Contract term is 10/14/2020 - 6/30/21.
Attachments:
8)a.2.l. Contract amendment with T-Mobile for additional hotspots (2020-4400000624-3)
Agenda Item Type:  Consent Item
Description:  The IT Services division requests approval for contract amendment with T-Mobile for hotspots to provide internet access to students who are participating in distance learning in the amount of $728,000.00. The cumulative amount of the amended contract is $2,074,865.00 and the contract term is 8/15/2020 to 6/30/2021.
8)a.2.m. Contract with Total Filtration Services for Replacement MERV-14 Air Filters to Support COVID Building Readiness (2020-12841)
Agenda Item Type:  Consent Item
Description:  The Operations Division requests approval for a contract with Total Filtration Services in the amount of $142,000 for replacement MERV11 and MERV14 filters to support COVID building readiness. These purchases are allowable to be reimbursed through the Coronavirus Relief Fund (CRF) allocation that the District received. The contract term is 10/14/20 - 12/31/20.
8)a.2.n. Contract with United Health Services for employee health insurance coverage (2020-4400000649)
Agenda Item Type:  Consent Item
Description:  The Finance Department requests approval for a contract with United Health Services in the amount of $12,224,395.00 for employee health insurance coverage. The contract term is 01/01/21 to 12/31/26.

Background:
The Total Compensation completes a competitive bid on health insurance every 5 years to ensure both the district and employees receive the best network, coverage and costs related to medical insurance. The district completed the RFP process in the summer of 2020 with bids received from HealthPartners, United Health Group, Medica and Preferred One.
8)a.3. Authorizations
Agenda Item Type:  Consent Item
8)a.3.a. Authorizing the Senior Operations Officer to consent and execute agreements relating to the rezoning of a development site, consisting of 1300 West Broadway Avenue, 2011 Girard Avenue North, and 2015 Girard Avenue North to a C2 Zoning District
Agenda Item Type:  Consent Item
8)a.3.b. Authorizing the Senior Operations Officer to negotiate and execute an easement agreement to reasonably accommodate the Grand Avenue reconstruction project sidewalk shift, adjacent to Lyndale Elementary School property.
Agenda Item Type:  Consent Item
8)a.3.c. Financial Authorizations
Agenda Item Type:  Consent Item
Description:  Updating previously approved financial authorizations to reflect new staff members
8)a.3.c.(1) Appointment of Deputy Treasurer and Assistant Deputy Treasurer 
Agenda Item Type:  Consent Item
8)a.3.c.(2) Resolution Regarding Banking Authority for US Bank National Association
Agenda Item Type:  Consent Item
8)a.3.c.(3) Resolution Regarding Banking Authority for Minnesota School District Liquid Asset Fund 
Agenda Item Type:  Consent Item
8)a.3.c.(4) Resolution Regarding Banking Authority for Wells Fargo Bank, N.A.
Agenda Item Type:  Consent Item
8)a.3.c.(5) Resolution Regarding Electronic Funds Transfer
Agenda Item Type:  Consent Item
8)b. Approval of 2019-2021 Collective Bargaining Agreement with the Minneapolis Federation of Teachers (MFT 59)
Agenda Item Type:  Action Item
Description:  This bargaining agreement (union contract) contains the terms and conditions of employment for the Minneapolis Federation of Teachers (MFT) for the years 2019-2021
8)c. Resolution Authorizing Transfer of Capital Funds 
Agenda Item Type:  Action Item
9) New Business
Description:  Action or informational items from Board Directors
9)a. Resolution Establishing Advisory Committee to Investigate Facility Names
Agenda Item Type:  Action Item
9)b. Summary of 2019-2020 Superintendent Evaluation
Agenda Item Type:  Information Item
10) Reports and Comments from Board of Education Directors
11) Adjournment
Agenda Item Type:  Procedural Item
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