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September 8, 2020 at 5:30 PM - Regular Business Meeting

Agenda
1) Call to Order
Agenda Item Type:  Procedural Item
2) Roll Call
Agenda Item Type:  Procedural Item
3) Adoption of the Agenda
Agenda Item Type:  Action Item
4) Acceptance of Minutes 
Agenda Item Type:  Action Item
4)a. September 24, 2019
Agenda Item Type:  Action Item
4)b. June 16, 2020
Agenda Item Type:  Action Item
4)c. August 14, 2020 
Agenda Item Type:  Action Item
4)d. August 18, 2020
Agenda Item Type:  Action Item
5) Public Comments
Agenda Item Type:  Information Item
6) Reports and Recommendations from the Superintendent of Schools
Description:  Presentations, discussions, and items for Board action at future meetings
6)a. Back-to-School Updates
Agenda Item Type:  Information Item
6)b. Comprehensive District Design Implementation Report
Agenda Item Type:  Information Item
7) Action Items by the Board of Education
Agenda Item Type:  Action Item
Description:  Board will vote on these items during the meeting
7)a. Approval of the Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Move to approve the consent agenda and authorize necessary actions to execute items
7)a.1. Personnel Matters
Agenda Item Type:  Consent Item
7)a.1.a. Approval of List A personnel matters (2020-09-ER-A)
Agenda Item Type:  Consent Item
Description:  List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
7)a.2. Contracts
Agenda Item Type:  Consent Item
7)a.2.a. Contract amendment with Central Roofing for project at North High School (2020-12822)
Agenda Item Type:  Consent Item
Description:  The Operations Division requests approval for a contract amendment with Central Roofing in the amount of $22,059.80 for additional work outlined in Change Order #2 of the original contract which includes re-roofing the west half of North High School. The value of Change Order #2 is $59,970.70, which exceeds the amount approved by the Board (including contingency) on 1/14/20 by $22,059.80. The cumulative contract amount is $1,363,509.80. The contract term is 08/12/2020 - 09/30/2020.
7)a.2.b. Contract with CH Robinson for "Misfit Produce" Program (2020-4400000691)
Agenda Item Type:  Consent Item
Description:  The Culinary & Wellness Services Department requests approval for a contract with CH Robinson in the amount of $200,000.00 for high quality, cosmetically imperfect produce from CH Robinson to be processed and served for district-wide school lunch program. This is an initiative from USDA to reduce food waste. The contract term is from 09/08/2020 - 06/30/2021.
7)a.2.c. Contract with Gaggle.Net, Inc. for digital safety services for e-learning environment (2020-12811)
Agenda Item Type:  Consent Item
Description:  The Operations Department requests approval for a contract with Gaggle.Net, Inc. in the amount of $767,250 for 3 years of digital safety services for e-learning environment to support the district's distance/virtual learning program. This is an annual contract ($255,750/year) with the option to renew at the same rate for SY21-22 an SY22-23. Licenses are renewed annually and funds for the year's renewal are paid on an annual basis. The contract term is 10/1/20 - 9/30/23.
Attachments:
7)a.2.d. Contract with H Brooks & Co. for fresh produce to support the Fresh Fruit and Vegetable Program (FFVP) (2020-4400000683)
Agenda Item Type:  Consent Item
Description:  The Culinary & Wellness Services Department requests approval for a contract with H. Brooks & Company in the amount of $800,000.00 for individually wrapped servings of fruits and vegetables for the District's  Fresh Fruit and Vegetable Program (FFVP). This vendor, along with other produce suppliers, will participate in a monthly quotation process with CWS. The contract term is from 09/08/2020 - 06/30/2021.
7)a.2.e. Contract with Indianhead Food Service Distribution, Inc. for grocery items to support CWS food programs (2020-4400000684)
Agenda Item Type:  Consent Item
Description:  The Culinary & Wellness Services Department requests approval for a contract with Indianhead Food Service Distribution, Inc. in the amount of $3,500,000.00 for grocery items to support CWS food programs. Indianhead is the primary supplier for grocery items to CWS. As a broad line food service distribution and service provider, they are able to provide a mojority of items needs for CWS food programs. The contract term is from 09/08/2020 - 06/30/2021.
7)a.2.f. Contract amendment for LHB, Inc. for project at Loring School (2020-12814)
Agenda Item Type:  Consent Item
Description:  The Operations Division is requesting approval for a contract amendment with LHB, Inc. in the amount of $22,654.90 for additional work outlined in Change Order #5 of the original contract. Additional scope of work includes correcting piping chase concerns, trash enclosure gate, and work installed incorrectly by the Contractor. The value of Change Order #5 is $23,200, which exceeds the amount approved by the Board (including contingency) on 3/10/20 by $22,654.90. The cumulative amount of contract is $715,837.00 and the contract term is 03/13/2018 - 01/01/2023.
7)a.2.g. Contract amendment with Morcon Construction for project at Jefferson Community School (2020-12808)
Agenda Item Type:  Consent Item
Description:  The Operations Department requests approval for a contract amendment with Morcon Construction in the amount of $8,130.76 for additional work outlined in Change Order #13 of the original contract. This change was under consideration and not included in the previous change request. Upon further consideration, it was agreed that this change is justified for payment to the general contractor. The cumulative amount of the amended contract is $16,151,126.66 and the contract term is 09/08/2020 to 10/31/2020.
7)a.2.h. Contract with Ronald McDonald House (2020-4400000675)
Agenda Item Type:  Consent Item
Description:  The purpose of this Agreement is for the non-profit Ronald McDonald House to provide educational services on behalf of the District, at Ronald McDonald House for District Students who are eligible to receive educational services in an alternative setting under the authority of Minn. Stat. § 124D.68.
7)a.2.i. Contract with Russ Davis Wholesale for fresh produce to support the Fresh Fruit and Vegetable Program (FFVP) (2020-4400000685)
Agenda Item Type:  Consent Item
Description:  The Culinary & Wellness Services Department requests approval for a contract with Russ Davis Wholesale in the amount of $1,000,000.00 for individually wrapped servings of fruit and vegetables for the District's Fresh Fruit and Vegetable Program (FFVP). Russ Davis Wholesale, along with other produce suppliers will participate in a monthly quotation process with CWS. They will also acts as our primary produce supplier for the National School Lunch Program. The contract term is from 09/08/2020 - 06/30/2021.
7)a.2.j. Contract with St. Paul Beverage Solutions, LLC to provide milk for the National School Lunch Program (2020-4400000687)
Agenda Item Type:  Consent Item
Description:  The Culinary & Wellness Services Department requests approval for a contract with St. Paul Beverage Solutions, LLC in the amount of $650,000.00 for milk products for the National School Lunch Program. The contract term is from 09/08/2020 - 06/30/2021.
7)a.2.k. Contract amendment with T-Mobile for Hotspots for internet access for students (2020-4400000624-2)
Agenda Item Type:  Consent Item
Description:  The IT Services division requests approval for contract amendment with T-Mobile for hotspots to provide internet access to students who are participating in distance learning in the amount of $728,000.00. The cumulative amount of the amended contract is $1,346,865.00 and the contract term is 9/20/20 to 9/20/22.
7)a.2.l. Contract with Veritiv for paper products and packaging materials (2020-4400000686)
Agenda Item Type:  Consent Item
Description:  The Culinary & Wellness Services Department requests approval for a contract with Veritiv in the amount of $1,000,000.00 for paper produces for food distribution (i.e. utensils, napkins, etc.) and other food packaging materials (i.e. film, containers, etc.) to support district-wide school lunch program. The contract term is from 09/08/2020 - 06/30/2021.
7)a.2.m. Contract with Whelan Securtity (dba GaraWorld Security Services) for security personnel services at Davis Center (2020-12816)
Agenda Item Type:  Consent Item
Description:  The Operations Division requests approval for a contract with Whelan Security (dba GaraWorld Security Services) in the amount of $130,806.00 for security and reception personnel services at the Education Service Center. The personnel will support a safe and welcoming environment. The contract term is 07/01/2020 - 06/30/2021.
Attachments:
7)b. Refunding Certificates of Participation, Series 2020A
Agenda Item Type:  Action Item
Description: 

Item Title
Resolution (2020-2020A) relating to Refunding Certificates of Participation, Series 2020A, and approving and authorizing the execution of related documentation.
Requesting Division
Finance
Background
In 2010, the school district sold two series of Certificates of Participation (COPs) to finance the construction of the District’s administration building:
  • $12,990,000 Taxable Certificates of Participation, Series 2010A (Recovery Zone Economic Development Bonds)
  • $28,235,000 Taxable Certificates of Participation, Series 2010B (Build America Bonds - Direct Pay)
Each of those series of bonds was part of Federal Stimulus programs which have subsidized interest payments, which over the years have been reduced by sequestration.
 
8) New Business
Description:  Action or informational items from Board Directors
9) Reports and Comments from Board of Education Directors
9)a. Notification of Appointments to the World's Best Workforce Advisory Committee
Agenda Item Type:  Information Item
10) Adjournment
Agenda Item Type:  Procedural Item
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