September 8, 2020 at 5:30 PM - Regular Business Meeting

Description:  Presentations, discussions, and items for Board action at future meetings

Description:  Board will vote on these items during the meeting

Description:  List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.

Description:  The Operations Division requests approval for a contract amendment with Central Roofing in the amount of $22,059.80 for additional work outlined in Change Order #2 of the original contract which includes re-roofing the west half of North High School. The value of Change Order #2 is $59,970.70, which exceeds the amount approved by the Board (including contingency) on 1/14/20 by $22,059.80. The cumulative contract amount is $1,363,509.80. The contract term is 08/12/2020 - 09/30/2020.

Description:  The Culinary & Wellness Services Department requests approval for a contract with CH Robinson in the amount of $200,000.00 for high quality, cosmetically imperfect produce from CH Robinson to be processed and served for district-wide school lunch program. This is an initiative from USDA to reduce food waste. The contract term is from 09/08/2020 - 06/30/2021.

Description:  The Operations Department requests approval for a contract with Gaggle.Net, Inc. in the amount of $767,250 for 3 years of digital safety services for e-learning environment to support the district's distance/virtual learning program. This is an annual contract ($255,750/year) with the option to renew at the same rate for SY21-22 an SY22-23. Licenses are renewed annually and funds for the year's renewal are paid on an annual basis. The contract term is 10/1/20 - 9/30/23.

Description:  The Culinary & Wellness Services Department requests approval for a contract with H. Brooks & Company in the amount of $800,000.00 for individually wrapped servings of fruits and vegetables for the District's  Fresh Fruit and Vegetable Program (FFVP). This vendor, along with other produce suppliers, will participate in a monthly quotation process with CWS. The contract term is from 09/08/2020 - 06/30/2021.

Description:  The Culinary & Wellness Services Department requests approval for a contract with Indianhead Food Service Distribution, Inc. in the amount of $3,500,000.00 for grocery items to support CWS food programs. Indianhead is the primary supplier for grocery items to CWS. As a broad line food service distribution and service provider, they are able to provide a mojority of items needs for CWS food programs. The contract term is from 09/08/2020 - 06/30/2021.

Description:  The Operations Division is requesting approval for a contract amendment with LHB, Inc. in the amount of $22,654.90 for additional work outlined in Change Order #5 of the original contract. Additional scope of work includes correcting piping chase concerns, trash enclosure gate, and work installed incorrectly by the Contractor. The value of Change Order #5 is $23,200, which exceeds the amount approved by the Board (including contingency) on 3/10/20 by $22,654.90. The cumulative amount of contract is $715,837.00 and the contract term is 03/13/2018 - 01/01/2023.

Description:  The Operations Department requests approval for a contract amendment with Morcon Construction in the amount of $8,130.76 for additional work outlined in Change Order #13 of the original contract. This change was under consideration and not included in the previous change request. Upon further consideration, it was agreed that this change is justified for payment to the general contractor. The cumulative amount of the amended contract is $16,151,126.66 and the contract term is 09/08/2020 to 10/31/2020.

Description:  The purpose of this Agreement is for the non-profit Ronald McDonald House to provide educational services on behalf of the District, at Ronald McDonald House for District Students who are eligible to receive educational services in an alternative setting under the authority of Minn. Stat. § 124D.68.

Description:  The Culinary & Wellness Services Department requests approval for a contract with Russ Davis Wholesale in the amount of $1,000,000.00 for individually wrapped servings of fruit and vegetables for the District's Fresh Fruit and Vegetable Program (FFVP). Russ Davis Wholesale, along with other produce suppliers will participate in a monthly quotation process with CWS. They will also acts as our primary produce supplier for the National School Lunch Program. The contract term is from 09/08/2020 - 06/30/2021.

Description:  The Culinary & Wellness Services Department requests approval for a contract with St. Paul Beverage Solutions, LLC in the amount of $650,000.00 for milk products for the National School Lunch Program. The contract term is from 09/08/2020 - 06/30/2021.

Description:  The IT Services division requests approval for contract amendment with T-Mobile for hotspots to provide internet access to students who are participating in distance learning in the amount of $728,000.00. The cumulative amount of the amended contract is $1,346,865.00 and the contract term is 9/20/20 to 9/20/22.

Description:  The Culinary & Wellness Services Department requests approval for a contract with Veritiv in the amount of $1,000,000.00 for paper produces for food distribution (i.e. utensils, napkins, etc.) and other food packaging materials (i.e. film, containers, etc.) to support district-wide school lunch program. The contract term is from 09/08/2020 - 06/30/2021.

Description:  The Operations Division requests approval for a contract with Whelan Security (dba GaraWorld Security Services) in the amount of $130,806.00 for security and reception personnel services at the Education Service Center. The personnel will support a safe and welcoming environment. The contract term is 07/01/2020 - 06/30/2021.

Description: 

Item Title
Resolution (2020-2020A) relating to Refunding Certificates of Participation, Series 2020A, and approving and authorizing the execution of related documentation.

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Requesting Division
Finance

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Background
In 2010, the school district sold two series of Certificates of Participation (COPs) to finance the construction of the District’s administration building:

• $12,990,000 Taxable Certificates of Participation, Series 2010A (Recovery Zone Economic Development Bonds)
• $28,235,000 Taxable Certificates of Participation, Series 2010B (Build America Bonds - Direct Pay)

Each of those series of bonds was part of Federal Stimulus programs which have subsidized interest payments, which over the years have been reduced by sequestration.
 

Description:  Action or informational items from Board Directors