August 18, 2020 at 5:30 PM - Regular Business Meeting

Description:  Presentations, discussions, and items for future board action

Description:  Board will vote on these items during the meeting

Description:  List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.

Description:  List B includes all employment separations that require board action since the previous board meeting. List B will be posted on the agenda the day prior to the meeting. As required by law, some items on List B may be discussed in a closed session of the board. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements. 

Description: 

The Operations Department requests approval for a contract amendment with Allied Blacktop Company in the amount of $35,048.02 to complete pavement improvement work outlined in Change Order #1 & #2 to the original contract including Edison H.S. sidewalks, curbs, ADA bleachers path, Hmong Int’l sidewalks, Pratt north parking lot, and upgrading Davis Center seal coating to emulsion system to avoid rock chips in water infiltration chambers underneath parking lot. The cumulative amount of the amended contract will be $672,529.92 and the contract term is 06/08/20 to 09/01/20.

Description:  The Communications Department requests approval for a contract with Arch Language Network in the amount of $128,240 for district wide interpretation services. The contract term is 8/04/20 to 6/30/21.

Description:  The Information Technology Services Department requests approval for a contract amendment with Carahsoft Palo Alto in the amount of $554,250.00 for additional device licenses. The cumulative amount of the amended contract will be $1,539,200.00 and the contract term is 08/18/20 to 04/01/24.

Background:
Due to the continued need for distance learning due to COVID pandemic, additional licenses count is needed to filter internet content on District Devices provided to staff and students.

Description:  The Academic Department requests approval for a contract with the Center for Black Educator Development in the amount of $100,001.00 for professional development for teachers, building administrators and district support staff that aligns equity and curriculum transformation. PD focuses specifically on culturally sustaining practice, social justice and students of color’s pathways to being educators themselves. The contract term is 08/18/20 to 06/30/21.

Description:  The Operations Department requests approval for a contract amendment with Harris St. Paul, Inc in the amount of $53,001.00 for additional work outlined in Change Order #3 of the original contract which includes district-wide upgrades to the building automation systems. The work will provide a uniform software platform to manage building systems. Construction is currently underway and additional improvement were identified at Olson Middle school and Barton Open. The cumulative amount of the amended contract is $963,422.00 and the contract term is 09/09/20 to 12/31/20.

Description:  The Information Technology Services Department requests approval for a contract amendment with Hewlett-Packard Financial Services in the amount of $3,500,000.00 additional devices required for staff to continue working remotely and students to be able to access online curriculum. The cumulative amount of the amended contract is $8,500,000.00 and the contract term is 8/18/20 to 6/30/2025.
 

Description:  The Communications Department requests approval for a contract with iDreamTV in the amount of $112,000 to provide live video and production of MPS Board of Education meetings, high school graduations, and additional public meetings. The contract term is 08/04/2020 to 06/30/2021.

Description:  The Information Technology Services Department requests approval for a contract Insight Public Sector Inc. and Google in the amount of $320,000 for a 3-year G-Suite Enterprise license for advanced features to enhance distance learning and add additional security features. Licenses are renewed yearly and funds for the year’s renewal are paid on an annual basis. The contract term is 8/1/20 to 7/31/23.

Description:  The Information Technology Services Department requests approval for a contract with Insight Public Sector Inc. in the amount of $400,000 for Microsoft Azure cloud services, which includes but is not limited to virtual machine labs. This will allow for distance learning of Career Tech Ed (CTE) classes. Storage usage is paid on a monthly basis. The contract term is 8/1/20 to 6/30/21.

Description:  The Information Technology Services Department requests approval for a contract with T-Mobile in the amount of $557,832.00 for software licenses for 3 years to manage all district Apple devices including Macs, iPads, and iPhones. The contract term is 07/01/20 to 06/30/25.

Description:  The Communications Department requests approval for a contract with Language Line in the amount of $192,300 for language translation services. The contract term is 8/04/20 to 6/30/21.

Description:  The Operations Department requests approval for a contract with Metro Transit in the amount of $185,000 for MPS student bus passes and tokens for school years '20-'21, '21-'22, and '22-'23 for Contract Alternative school sites and Special Education programs.

Description:  The Finance Department requests approval for a contract with RiCOH in the amount of $372,781.00 for large volume copy black white/color document services in-house as needed for district. The contract term is 08/18/2020 to 06/30/21.

Description:  The Information Technology Services Department requests approval for a contract with T-Mobile in the amount of $364,000.00 for for hot spots to provide internet access for students during distance learning. The amended cumulative contract amount will be $618,865.00 and the contract term is 08/30/20 to 8/30/22.

Description:  Signing the Resolution for Membership affirms that this Governing Board has viewed the WHY WE PLAY training video which defines the purpose and value of education-based athletic and activity programs and assists school communities in communicating a shared common language.

View referenced video: https://www.youtube.com/watch?v=B5V-i561k7I&t=13s 

Description:  In January 2020, the Board of Education approved language for an updated MOU between the Schools and Parks. In August 2020, the Park Board adopted two minor amendments (highlighted in the attachment) and subsequently passed the amended agreement. Approval of this item authorizes the board officers to execute the amended agreement.

Description:  Use and Management Agreement for the fieldhouse between the District and YWCA expires June 30, 2020. Due to the large amount of issues both the District and the Y are dealing with, it was determined and agreed by both parties it would be best to do a short-term extension of one year and negotiate any changes with the next 10 year renewal over the course of that year.

Timeline/Next Steps
Upon Board Approval, Senior Operations Officer will execute a one-year renewal agreement.

Description:  Background:
To ensure the health and safety of students, staff, and voters and to ensure all students and staff can attend the first day of school, the following changes to the school calendar are proposed:

1. November 3, 2020 (Election Day) shall be a full "distance learning" day for all grades regardless of which learning model is being used within Minneapolis Public Schools. On this day, only staff necessary to open buildings as polling places shall be required to report to work in-person.
2. In the 2021-2022 school year, the first day of school for grades 1-12 shall be September 8, 2021.
3. In the 2021-2022 school year, the first day of school for pre-kindergarten and kindergarten shall be September 10, 2021.

Description:  Minnesota Statute 120A.414 allows school districts and charter schools to use up to five e-learning days during inclement weather. Instruction during e-learning days is counted towards the required instructional hours so makeup days are not required. Approval of this plan is required prior to the start of the school year.

This e-learning plan is distinct from the distance learning that may occur during the year due to the COVID-19 pandemic. The e-learning days would only be utilized during inclement weather days when students are in-person.

Description:  Action or informational items from Board Directors

Description:  As permitted by MN Statute13D.03, labor negotiations with MFT59 will be discussed during this closed session.