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August 18, 2020 at 5:30 PM - Regular Business Meeting

Agenda
1) Call to Order
Agenda Item Type:  Procedural Item
2) Roll Call
Agenda Item Type:  Procedural Item
3) Adoption of the Agenda
Agenda Item Type:  Action Item
4) Acceptance of Minutes 
Agenda Item Type:  Action Item
4)a. May 12, 2020 Minutes
Agenda Item Type:  Action Item
4)b. May 26, 2020 Minutes
Agenda Item Type:  Action Item
4)c. June 2, 2020 Minutes
Agenda Item Type:  Action Item
4)d. June 9, 2020 Minutes
Agenda Item Type:  Action Item
4)e. July 28, 2020 Minutes
Agenda Item Type:  Action Item
5) Public Comments
Agenda Item Type:  Information Item
6) Reports and Recommendations from the Superintendent of Schools
Agenda Item Type:  Information Item
Description:  Presentations, discussions, and items for future board action
6)a. Climate Framework
Agenda Item Type:  Information Item
7) Action Items by the Board of Education
Agenda Item Type:  Action Item
Description:  Board will vote on these items during the meeting
7)a. Approval of the Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Move to approve the consent agenda and authorize necessary actions to execute items
7)a.1. Personnel Items
Agenda Item Type:  Consent Item
7)a.1.a. Approval of List A personnel matters (2020-08-ER-A)
Agenda Item Type:  Consent Item
Description:  List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
7)a.1.b. Approval of List B personnel matters (2020-08-ER-B)
Agenda Item Type:  Consent Item
Description:  List B includes all employment separations that require board action since the previous board meeting. List B will be posted on the agenda the day prior to the meeting. As required by law, some items on List B may be discussed in a closed session of the board. Effective upon board approval, per dates listed.

Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements. 
7)a.2. Contracts
Agenda Item Type:  Consent Item
7)a.2.a. Contract amendment with Allied Blacktop Company for sidewalk and parking lot work (2020-12793)
Agenda Item Type:  Consent Item
Description: 

The Operations Department requests approval for a contract amendment with Allied Blacktop Company in the amount of $35,048.02 to complete pavement improvement work outlined in Change Order #1 & #2 to the original contract including Edison H.S. sidewalks, curbs, ADA bleachers path, Hmong Int’l sidewalks, Pratt north parking lot, and upgrading Davis Center seal coating to emulsion system to avoid rock chips in water infiltration chambers underneath parking lot. The cumulative amount of the amended contract will be $672,529.92 and the contract term is 06/08/20 to 09/01/20.

7)a.2.b. Contract with Arch Language Network for district wide interpretation services (2020-4400000582)
Agenda Item Type:  Consent Item
Description:  The Communications Department requests approval for a contract with Arch Language Network in the amount of $128,240 for district wide interpretation services. The contract term is 8/04/20 to 6/30/21.
7)a.2.c. Contract amendment with Carahsoft Palo Alto for additional device licenses (2020-4400000474)
Agenda Item Type:  Consent Item
Description:  The Information Technology Services Department requests approval for a contract amendment with Carahsoft Palo Alto in the amount of $554,250.00 for additional device licenses. The cumulative amount of the amended contract will be $1,539,200.00 and the contract term is 08/18/20 to 04/01/24.

Background:
Due to the continued need for distance learning due to COVID pandemic, additional licenses count is needed to filter internet content on District Devices provided to staff and students.
7)a.2.d. Contract with the Center for Black Educator Development for professional development services (2020-4400000656)
Agenda Item Type:  Consent Item
Description:  The Academic Department requests approval for a contract with the Center for Black Educator Development in the amount of $100,001.00 for professional development for teachers, building administrators and district support staff that aligns equity and curriculum transformation. PD focuses specifically on culturally sustaining practice, social justice and students of color’s pathways to being educators themselves. The contract term is 08/18/20 to 06/30/21.
7)a.2.e. Contract amendment with Harris St. Paul, Inc. for projects at Olson Middle School and Barton School (2020-12800)
Agenda Item Type:  Consent Item
Description:  The Operations Department requests approval for a contract amendment with Harris St. Paul, Inc in the amount of $53,001.00 for additional work outlined in Change Order #3 of the original contract which includes district-wide upgrades to the building automation systems. The work will provide a uniform software platform to manage building systems. Construction is currently underway and additional improvement were identified at Olson Middle school and Barton Open. The cumulative amount of the amended contract is $963,422.00 and the contract term is 09/09/20 to 12/31/20.
7)a.2.f. Contract amendment with Hewlett-Packard Financial Services to lease computers and devices (2020-4400000511)
Agenda Item Type:  Consent Item
Description:  The Information Technology Services Department requests approval for a contract amendment with Hewlett-Packard Financial Services in the amount of $3,500,000.00 additional devices required for staff to continue working remotely and students to be able to access online curriculum. The cumulative amount of the amended contract is $8,500,000.00 and the contract term is 8/18/20 to 6/30/2025.
 
7)a.2.g. Contract with iDreamTV for video production services (2020-4400000576)
Agenda Item Type:  Consent Item
Description:  The Communications Department requests approval for a contract with iDreamTV in the amount of $112,000 to provide live video and production of MPS Board of Education meetings, high school graduations, and additional public meetings. The contract term is 08/04/2020 to 06/30/2021.
7)a.2.h. Contract with Insight Public Sector Inc. for G-Suite Enterprise licenses (2020-4400000620)
Agenda Item Type:  Consent Item
Description:  The Information Technology Services Department requests approval for a contract Insight Public Sector Inc. and Google in the amount of $320,000 for a 3-year G-Suite Enterprise license for advanced features to enhance distance learning and add additional security features. Licenses are renewed yearly and funds for the year’s renewal are paid on an annual basis. The contract term is 8/1/20 to 7/31/23.
7)a.2.i. Contract with Insight Public Sector Inc. for Microsoft Azure cloud services (2020-4400000653)
Agenda Item Type:  Consent Item
Description:  The Information Technology Services Department requests approval for a contract with Insight Public Sector Inc. in the amount of $400,000 for Microsoft Azure cloud services, which includes but is not limited to virtual machine labs. This will allow for distance learning of Career Tech Ed (CTE) classes. Storage usage is paid on a monthly basis. The contract term is 8/1/20 to 6/30/21.
7)a.2.j. Contract with JAMF Holding Inc. for software licenses (2020-4400000621)
Agenda Item Type:  Consent Item
Description:  The Information Technology Services Department requests approval for a contract with T-Mobile in the amount of $557,832.00 for software licenses for 3 years to manage all district Apple devices including Macs, iPads, and iPhones. The contract term is 07/01/20 to 06/30/25.
7)a.2.k. Contract with Language Line for language translation services (2020-4400000583)
Agenda Item Type:  Consent Item
Description:  The Communications Department requests approval for a contract with Language Line in the amount of $192,300 for language translation services. The contract term is 8/04/20 to 6/30/21.
7)a.2.l. Contract with Metro Transit for student bus passes and tokens (2020-12657)
Agenda Item Type:  Consent Item
Description:  The Operations Department requests approval for a contract with Metro Transit in the amount of $185,000 for MPS student bus passes and tokens for school years '20-'21, '21-'22, and '22-'23 for Contract Alternative school sites and Special Education programs.
7)a.2.m. Contract with RiCOH for copying and printing services (2020-4400000655)
Agenda Item Type:  Consent Item
Description:  The Finance Department requests approval for a contract with RiCOH in the amount of $372,781.00 for large volume copy black white/color document services in-house as needed for district. The contract term is 08/18/2020 to 06/30/21.
7)a.2.n. Contract amendment with T-Mobile for internet hotspots (2020-4400000624)
Agenda Item Type:  Consent Item
Description:  The Information Technology Services Department requests approval for a contract with T-Mobile in the amount of $364,000.00 for for hot spots to provide internet access for students during distance learning. The amended cumulative contract amount will be $618,865.00 and the contract term is 08/30/20 to 8/30/22.
7)a.3. Resolutions
Agenda Item Type:  Consent Item
7)a.3.a. Resolution for 2020-21 Membership in the Minnesota State High School League
Agenda Item Type:  Consent Item
Description:  Signing the Resolution for Membership affirms that this Governing Board has viewed the WHY WE PLAY training video which defines the purpose and value of education-based athletic and activity programs and assists school communities in communicating a shared common language.

View referenced video: https://www.youtube.com/watch?v=B5V-i561k7I&t=13s 
Attachments:
7)a.4. Agreements
Agenda Item Type:  Consent Item
7)a.4.a. Acceptance of minor amendments to the Memorandum of Understanding with the Minneapolis Park and Recreation Board
Agenda Item Type:  Consent Item
Description:  In January 2020, the Board of Education approved language for an updated MOU between the Schools and Parks. In August 2020, the Park Board adopted two minor amendments (highlighted in the attachment) and subsequently passed the amended agreement. Approval of this item authorizes the board officers to execute the amended agreement.
7)b. Authorization of short-term renewal of use and management agreement with YWCA Minneapolis for fieldhouse
Agenda Item Type:  Action Item
Description:  Use and Management Agreement for the fieldhouse between the District and YWCA expires June 30, 2020. Due to the large amount of issues both the District and the Y are dealing with, it was determined and agreed by both parties it would be best to do a short-term extension of one year and negotiate any changes with the next 10 year renewal over the course of that year.

Timeline/Next Steps
Upon Board Approval, Senior Operations Officer will execute a one-year renewal agreement.
Recommended Motion(s):  Move to approve the short-term renewal of use and management agreement with YWCA Minneapolis for field-house authorize the appropriate Board officer(s) or School District administrator(s) to sign all documents necessary to effectuate this agreement.
7)c. Approval of 2020-21 and 2021-22 school year calendar changes
Agenda Item Type:  Action Item
Description:  Background:
To ensure the health and safety of students, staff, and voters and to ensure all students and staff can attend the first day of school, the following changes to the school calendar are proposed:
  1. November 3, 2020 (Election Day) shall be a full "distance learning" day for all grades regardless of which learning model is being used within Minneapolis Public Schools. On this day, only staff necessary to open buildings as polling places shall be required to report to work in-person.
  2. In the 2021-2022 school year, the first day of school for grades 1-12 shall be September 8, 2021.
  3. In the 2021-2022 school year, the first day of school for pre-kindergarten and kindergarten shall be September 10, 2021.
Attachments:
7)d. Approval of e-learning day plan for the 2020-21 school year
Agenda Item Type:  Action Item
Description:  Minnesota Statute 120A.414 allows school districts and charter schools to use up to five e-learning days during inclement weather. Instruction during e-learning days is counted towards the required instructional hours so makeup days are not required. Approval of this plan is required prior to the start of the school year.

This e-learning plan is distinct from the distance learning that may occur during the year due to the COVID-19 pandemic. The e-learning days would only be utilized during inclement weather days when students are in-person.
8) New Business
Description:  Action or informational items from Board Directors
9) Reports and Comments from Board of Education Directors
Agenda Item Type:  Information Item
10) Closed Session
Agenda Item Type:  Information Item
Description:  As permitted by MN Statute13D.03, labor negotiations with MFT59 will be discussed during this closed session.
11) Adjournment
Agenda Item Type:  Procedural Item
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