Public Meeting Agenda: July 27, 2020 at 7:00 PM - Regular Meeting

Agenda
1. Call to Order
2. Roll Call
3. Approve Minutes Submitted as Board Report No. 3 are the minutes of the regular meeting, or meetings, of the Board of Education. The Board of Education must approve these minutes with corrections if desired. The Minutes of the Board transactions then become a part of the formal District 70 records and are available for examination by District 70 residents, auditors and State authorities. The motion to approve Board minutes can be by voice vote.
4. Finance Reports The following monthly Financial Reports are intended to provide the Board with essential information which will enable them to exercise informed stewardship over the financial operation of Libertyville Public Schools, District No, 70. A Budgetary Report and a Treasurer’s Report may appear solely for Board information but a List of Bills and a Payroll Report must be brought before the Board each month for their action. Board Reports No. 4.1 and 4.2 do require a motion. Board Reports No. 4.3 and 4.4 do not require a motion. A need for clarification or additional information can be accommodated by contracting either John Herrin or the Superintendent. Reports No. 4.1 and 4.2 do require a motion. Reports No. 4.3 and 4.4 do not require a motion.
4.1. Agenda of Bills This Board Report presents the bills recommended for payment by the Board of Education. Upon formal approval by the Board, the Administration shall make payment to the appropriate parties or vendors. ROLL CALL VOTE: Possible Motion: I move that the Board of Education approve the bills listed and presented for payment in the following amounts: EDUCATION $ 334,561.41 OPERATIONS/MAINTENANCE $ 93,298.52 DEBT SERVICE TRANSPORTATION $ 861.16 MUNICIPAL RETIREMENT $ 31,401.50 CAPITAL PROJECTS $ 518,550.00 IMPREST $ 500.00
4.2. Payroll This Board Report presents the payroll expenditures for the months of JUNE 2020, along with the administration’s recommendation for Board approval. The payroll expenditures are by specific fund. This Report requires a formal roll call vote. I move that the Board of Education approve the payroll requests for the months of JUNE 2020. TOTAL PAYROLL JUNE 2020 EDUCATION $ 4,839,130.64 EDUCATION OPERATIONS/MAINTENANCE $ 94,135.57 TOTAL PAYROLL $ 4,933,266.21
4.3. Budgetary The Budgetary Reports reflect the transactions completed by JUNE 2020.
4.4. Treasurer's Report The Treasurer’s Report set forth in the following pages represents the most up-to-date information related to transactions for the period ending JUNE 2020. The data has been organized for your information and convenience and does not require Board of Education action. A motion is not required. Inquires or questions relative to this report should be personally directed to John Herrin, Chief School Business Official; or the Superintendent, prior to the regular Board Meeting.
5. Presentations from the Floor This item on the Board of Education Agenda permits interested community members to address the Board as has been past practice. The administration recommends that they be given an opportunity to deal with any presented problems, complaints or suggestions of an educational nature if they have not had the opportunity to do so. The administration wishes the Board to recognize that they are most willing to discuss any school related matter with anyone desirous of such a meeting. We take "the open door" and "open telephone" policy very seriously and make ourselves readily available to all interested parties. Also, if you encounter a parent or community members apart from the Board meeting with a question or concern, never hesitate to recommend that they give the Superintendent or one of his assistants a call. We will then consider it obligatory to get back to you with the outcome of the conversation and any action taken.
6. D70 Reopening Options Evaluation, Plan, Presentation and Discussion* * Board action may be taken Attachments: (1) D70 Reopening Plan 9/14/2020 at 11:52 AM
7. Superintendent's Report
7.1. Report from Dr. Barbini This agenda item will give Dr. Barbini an opportunity to provide any last minute updates to information currently in the Board of Education Packet.
7.2. FOIA Requests This agenda allows the superintendent to offer insight into any recent Libertyville School District 70 Freedom Of Information Act requests received, as well as responses offered.
8. Action Items
8.1. Personnel Report The Personnel Report contained herein includes transactions requiring Board action. The administration recommends that the Board of Education approve the recommended actions concerning licensed and/or non-licensed personnel.
8.2. Approval of Board of Education Policies Board Report No. 8.2 seeks formal approval of the following School Board Policies, subsequent to their first reading on June 22, 2020: 7:30 STUDENTS: Student Assignment 7:90 STUDENTS: Release During School Hours 8:80 COMMUNITY RELATIONS: Gifts to the District
8.3. Business Office Services Agreement To support Mr. John Herrin's transition into the role of Director of Finance and Operations, Dr. Barbini is recommending that D70 enters into a service agreement with Dr. Kurt Valentin to provide support and technical assistance to Mr. Herrin for up to 80 hours during the 2020-2021 school year.
8.4. Appointment of IMRF Authorized Agent
8.5. Compensation for 11 Month Administrators In D70 principals and assistant principals are 11 month employees who have the month of July off pursuant to their employment contracts. Given the unprecedented set of circumstances of the global pandemic that we are experiencing, D70's valued principals and assistant principals needed to work during July on the D70 Fall Planning Task Force, in meetings with central office, and to prepare for reopening at their individual schools. I am recommending a one time, non-precedent setting opportunity that our valued principals and assistant principals receive up to seven (7) days of compensation for the time they worked in July 2020 at their per diem rate. Principals would be able to elect to buy these days out at their per diem rate or use them as vacation days during the 2020-2021 school year or any combination therein provided that these seven (7) days are not exceeded. All of D70's principals and assistant principal elected to buy out all seven (7) of these days at their per diem rate, the total cost to the district is: $19,021.36
8.6. Revised School Calendar 2020-2021 Now that the governor has signed Senate Bill 1863, making Nov. 3, 2020, Election Day, a state holiday for schools as a non-attendance day, and expands voting by mail, the Libertyville School District 70 school calendar needs to be amended. The calendar will reflect Nov. 3, 2020, as Election Day and a non-attendance day, and establish June 4, 2021, as the last day of school (instead of June 3) and then June 11 would be the last day should all five of our emergency days be needed (instead of June 10). The revised school calendar for 2020-2021 is attached to this Board Report 8.6.
9. Information Items To accurately reflect legislative actions, routine updates and/or current District 70 practice, Dr. Bean will present the following School Board Policies: 4:180 OPERATIONAL SERVICES: Pandemic Preparedness 6:235 INSTRUCTION: Access to Electronic Networks and Internet Safety NEW 7:345 STUDENTS: Use of Educational Technologies; Student Data Privacy and Security
9.1. First Reading of Changes to Policies
10. Board of Education Committee and Professional Development Report
10.1. Report from Board of Education
11. Board of Education Correspondence Board members may use this opportunity to report and share updates regarding participation in Committee or attendance at Professional Development activities.
12. Other Items
13. Adjournment

1. Call to Order

2. Roll Call

3. Approve Minutes

Submitted as Board Report No. 3 are the minutes of the regular meeting, or meetings, of the Board of Education.

The Board of Education must approve these minutes with corrections if desired.

The Minutes of the Board transactions then become a part of the formal District 70 records and are available for examination by District 70 residents, auditors and State authorities.

The motion to approve Board minutes can be by voice vote.

4. Finance Reports

The following monthly Financial Reports are intended to provide the Board with essential information which will enable them to exercise informed stewardship over the financial operation of Libertyville Public Schools, District No, 70.

A Budgetary Report and a Treasurer’s Report may appear solely for Board information but a List of Bills and a Payroll Report must be brought before the Board each month for their action. Board Reports No. 4.1 and 4.2 do require a motion. Board Reports No. 4.3 and 4.4 do not require a motion.

A need for clarification or additional information can be accommodated by contracting either John Herrin or the Superintendent.

Reports No. 4.1 and 4.2 do require a motion. Reports No. 4.3 and 4.4 do not require a motion.

4.1. Agenda of Bills

This Board Report presents the bills recommended for payment by the Board of Education. Upon formal approval by the Board, the Administration shall make payment to the appropriate parties or vendors.

ROLL CALL VOTE:

Possible Motion: I move that the Board of Education approve the bills listed and presented for payment in the following amounts:

EDUCATION $ 334,561.41
OPERATIONS/MAINTENANCE   $ 93,298.52
DEBT SERVICE
TRANSPORTATION $ 861.16
MUNICIPAL RETIREMENT   $ 31,401.50
CAPITAL PROJECTS   $ 518,550.00

IMPREST $ 500.00

4.2. Payroll

This Board Report presents the payroll expenditures for the months of JUNE 2020, along with the administration’s recommendation for Board approval. The payroll expenditures are by specific fund.

This Report requires a formal roll call vote.

I move that the Board of Education approve the payroll requests for the months of JUNE 2020.

TOTAL PAYROLL

JUNE 2020
EDUCATION $ 4,839,130.64
EDUCATION OPERATIONS/MAINTENANCE $ 94,135.57

TOTAL PAYROLL $ 4,933,266.21

4.3. Budgetary

The Budgetary Reports reflect the transactions completed by JUNE 2020.

4.4. Treasurer's Report

The Treasurer’s Report set forth in the following pages represents the most up-to-date information related to transactions for the period ending JUNE 2020.

The data has been organized for your information and convenience and does not require Board of Education action. A motion is not required.

Inquires or questions relative to this report should be personally directed to John Herrin, Chief School Business Official; or the Superintendent, prior to the regular Board Meeting.

5. Presentations from the Floor

This item on the Board of Education Agenda permits interested community members to address the Board as has been past practice.

The administration recommends that they be given an opportunity to deal with any presented problems, complaints or suggestions of an educational nature if they have not had the opportunity to do so.

The administration wishes the Board to recognize that they are most willing to discuss any school related matter with anyone desirous of such a meeting. We take "the open door" and "open telephone" policy very seriously and make ourselves readily available to all interested parties.

Also, if you encounter a parent or community members apart from the Board meeting with a question or concern, never hesitate to recommend that they give the Superintendent or one of his assistants a call. We will then consider it obligatory to get back to you with the outcome of the conversation and any action taken.

6. D70 Reopening Options Evaluation, Plan, Presentation and Discussion*
* Board action may be taken

Attachments: (1)

D70 Reopening Plan

9/14/2020 at 11:52 AM

7. Superintendent's Report

7.1. Report from Dr. Barbini
This agenda item will give Dr. Barbini an opportunity to provide any last minute updates to information currently in the Board of Education Packet.

7.2. FOIA Requests

This agenda allows the superintendent to offer insight into any recent Libertyville School District 70 Freedom Of Information Act requests received, as well as responses offered.

8. Action Items

8.1. Personnel Report

The Personnel Report contained herein includes transactions requiring Board action. The administration recommends that the Board of Education approve the recommended actions concerning licensed and/or non-licensed personnel.

8.2. Approval of Board of Education Policies

Board Report No. 8.2 seeks formal approval of the following School Board Policies, subsequent to their first reading on June 22, 2020:

7:30 STUDENTS: Student Assignment
7:90 STUDENTS: Release During School Hours
8:80 COMMUNITY RELATIONS: Gifts to the District

8.3. Business Office Services Agreement

To support Mr. John Herrin's transition into the role of Director of Finance and Operations, Dr. Barbini is recommending that D70 enters into a service agreement with Dr. Kurt Valentin to provide support and technical assistance to Mr. Herrin for up to 80 hours during the 2020-2021 school year.

8.4. Appointment of IMRF Authorized Agent

8.5. Compensation for 11 Month Administrators

In D70 principals and assistant principals are 11 month employees who have the month of July off pursuant to their employment contracts.

Given the unprecedented set of circumstances of the global pandemic that we are experiencing, D70's valued principals and assistant principals needed to work during July on the D70 Fall Planning Task Force, in meetings with central office, and to prepare for reopening at their individual schools.

I am recommending a one time, non-precedent setting opportunity that our valued principals and assistant principals receive up to seven (7) days of compensation for the time they worked in July 2020 at their per diem rate. Principals would be able to elect to buy these days out at their per diem rate or use them as vacation days during the 2020-2021 school year or any combination therein provided that these seven (7) days are not exceeded.

All of D70's principals and assistant principal elected to buy out all seven (7) of these days at their per diem rate, the total cost to the district is: $19,021.36

8.6. Revised School Calendar 2020-2021

Now that the governor has signed Senate Bill 1863, making Nov. 3, 2020, Election Day, a state holiday for schools as a non-attendance day, and expands voting by mail, the Libertyville School District 70 school calendar needs to be amended.

The calendar will reflect Nov. 3, 2020, as Election Day and a non-attendance day, and establish June 4, 2021, as the last day of school (instead of June 3) and then June 11 would be the last day should all five of our emergency days be needed (instead of June 10).

The revised school calendar for 2020-2021 is attached to this Board Report 8.6.

9. Information Items

To accurately reflect legislative actions, routine updates and/or current District 70 practice, Dr. Bean will present the following School Board Policies:

4:180 OPERATIONAL SERVICES: Pandemic Preparedness
6:235 INSTRUCTION: Access to Electronic Networks and Internet Safety
NEW 7:345 STUDENTS: Use of Educational Technologies; Student Data Privacy
and Security

9.1. First Reading of Changes to Policies

10. Board of Education Committee and Professional Development Report

10.1. Report from Board of Education

11. Board of Education Correspondence

Board members may use this opportunity to report and share updates regarding participation in Committee or attendance at Professional Development activities.

12. Other Items

13. Adjournment

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July 27, 2020 at 7:00 PM - Regular Meeting