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November 18, 2021 at 7:00 PM - Board of Education Regular Meeting

Agenda
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Consent Agenda **
Description:  Minutes of regular meeting held October 21, 2021
Minutes of closed meeting held October 21, 2021
November Bills Payable
October Treasurer's Report
V. Superintendent’s Report
V.A. Student Recognition
Description:  Aly Negovetich will be in attendance so that we may recognize her accomplishments in being selected November Student of the Month.
V.B. Student-Athlete Recognition
Description:  Aly Negovetich will be in attendance so that we may recognize her for a 2nd place finish at the IHSA Class 3A Cross Country State Competition.  Athletic Director Tom Ross and Aly’s coaches Jeff Durlak, Nick Nenni and Jeff Harvey have been invited as well so we may congratulate them on their tremendous coaching efforts.
V.C. Faculty Recognition
Description:  Payton Jordan will be in attendance to recognize her receipt of the first Excellence in Education Award of the school year.
V.D. Board of Education Member Recognition
Description:  November 15, 2021, has been designated as School Board Member Day in Illinois.  This year’s School Board Members Day theme is "Inspiration and Leadership."  On behalf of the students, staff, and administration we thank you for the steadfast leadership you have provided in such a challenging time.  Your continued public service is an inspiration to our entire Bulldog community.
V.E. Illinois Association of School Boards Policy Services **
Description:  The District maintains a subscription for Policy Reference Education Subscription Service (PRESS) Online through the Illinois Association of School Boards.  The subscription provides us access to required and recommended policies, the procedures reference manual, and periodic PRESS Issue updates.  With this level of service, the District is required to make all changes to policies manually, along with updating administrative procedures and exhibits which support each policy.  We are asking the Board of Education to consider enhancing our subscription to include both PRESS Plus and School Board Policies Online.  This enhanced subscription would include:
  • A customized, full-maintenance updating service for our Board policy manual.
  • The online publishing of policies.
  • Interactive links from each of the policies directly to legal references, cross-references and external websites.
  • A robust search engine. 
  • Customized logins for necessary individuals in the organization to have access to continually updated administrative procedures and exhibits, which are extremely useful in carrying out expectations outlined in policy.     
Detailed information on one-time setup fees and ongoing annual fees has been provided.  There would be a one-time total fee of $13,680 to customize the Policy Manual and administrative procedures to align with D124 policies, plus an additional publishing fee for both PRESS Plus and School Board Policies Online.  Additionally, there would be an annual fee of $6,000.  This enhanced subscription would increase efficiency and also importantly provide increased access to needed resources to implement District policy.  Recommend approval of the one-time costs of $13,680 and ongoing subscription costs of $6,000 to maintain a subscription to PRESS Plus and School Board Policies Online.
 
V.F. Calendar 2022/23 – Draft
Description:  A draft of the 2022/23 calendar is provided for your review.  Although the union and administration confer on calendar development every year, this year certified staff were asked to provide input via a district survey.  Their feedback was requested as a result of discussions throughout the county, in which districts indicated winter break calendars will differ from one district to another.  As we know misaligned calendars cause challenges for staff and families that have spouses or children in another district, we wanted to find the best fit for winter break.  The proposed calendar follows the Lake County High Schools Technology Campus calendar for winter break and both the Regional Office of Education & Tech Campus calendars for spring break.  A copy of the draft calendar has been provided to all of our feeder districts in hopes we can align as closely as possible.  The final calendar will be presented for your review and approval in December.
V.G. Overnight Travel **
Description:  The varsity baseball team is requesting to travel to Marion, IL, March 27-31, 2021.  There will be 2 baseball coaches chaperoning the estimated 26 student athletes.  The majority of costs will be paid through activity funds. 

The varsity wrestling team is requesting to travel to Machesney Park, IL, December 18-19, 2021.  There will be 3 wrestling coaches chaperoning the estimated 14 student athletes.  Costs will be paid through a combination of fundraising and activity funds.   

Recommend approval of the overnight travel as presented.
V.H. Joint Annual Conference / IASB Resolutions Committee Report
Description:  The IASB/IASA/IASBO Joint Annual Conference is a just a week away.  As one of the nation’s largest state education conferences, we expect this to be a premier learning opportunity.  Included in your packet is a link to the Resolutions Committee Report that will be discussed at the IASB Delegate Assembly.  Kathy Kusiak will represent the Board of Education at the Delegate Assembly on Saturday, November 20th at 10:30 a.m.  Kathy and I will quickly update you on our recommended voting positions and ask for your feedback.  A folder including conference details and ID badges will be available at the meeting.  Conference details, including time and location of sessions, can be found at https://www.iasb.com/conference/.
V.I. Personnel **
Description:  Recommend the employment of the following individuals:
  • Winter Event Coordinator, Greg Wodzien
  • Drew Talbot, Full-time Substitute Teacher, beginning 11/12/2021
  • Daniel Brito, Assistant Boys’ Basketball Coach

Recommend accepting the letters of resignation from the following:
  • Casey Duval, Asst. Director of Athletics and Activities, effective November 26, 2021
  • Stephen Liddle, Science Teacher, effective October 31, 2021
  • Charles Cashmore, Custodian, effective November 5, 2021
  • Jody Davis, Custodian, effective November 4, 2021
  • Chris Robinson, Head Football Coach, effective October 25, 2021
  • Kurt Rous, Asst. Football Coach, effective October 25, 2021
  • Carl Uphoff, Asst. Football Coach, effective October 27, 2021

Notification of FMLA requests from the following:
  • Daniel Nitz, beginning April 6, 2022 - May 20, 2022
  • Lori Milbratz, beginning November 18, 2021 - November 23, 2021
  • Michelle Soenksen, beginning December 3, 2021 - December 17, 2021

 
V.J. Principal’s Report
Description:  Mr. Schmidt will give his monthly Principal’s Report
VI. Business Affairs
VI.A. 2021 Final Tax Levy **
Description:  Last month, I presented the tentative 2021 Certificate of Tax Levy.  Attached, please find the final 2021 Certificate of Tax Levy, along with the Resolution to Spread a Tax Levy for Year 2021, the Resolution to Levy Certain Special Taxes for Special Education District IMRF Purposes, and the Resolution for Levying for Working Cash Fund Purposes for the Year 2021.  There has been no change to what was presented last month.  Recommend approval of the 2021 Final Tax Levy.
VI.B. Fiscal Year 2020 Audit **
Description:  The 2020/21 audit was recently completed by Evoy, Kamschulte, Jacobs & Co. LLP.  I have included a copy for your review.  The district is overall fiscally stable and debt free.  I will present highlights of the audit for you at the meeting.
VI.C. Property Tax Relief Grant **
Description:  One part of the new evidenced-based funding from the state of Illinois that began in fiscal year 2019, is a property tax relief grant.  The state has provided $49.7 million for new Property Tax Relief Grants in FY 2022 for eligible school districts.  In return for abating a portion of taxes, qualifying districts received a state grant that is a portion of the tax relief they provide.  As in previous years, I am recommending we apply for this grant.  We are eligible to abate and receive $1,880,816.  I recommend we apply for the full amount.
VI.D. Food Service – Proposal for In-Depth Review from Quest Food Management Services
Description:  This year has been challenging to find labor in our food service department.  The labor shortage combined with serving a free meal to all students has brought to light that there is the possibility that our Food Service Department is not structured in the most efficient, economical, or student-driven manner.  Quest Food Management Services has provided a proposal to come in and do a thorough review of all aspects of our program.  They will look at everything from uniforms and sanitation to dollars spent and the cost to go off the National School Lunch Program.  I’d like to discuss their proposal with you at the meeting.
VI.E. 71-Passenger Bus Lease 2022/23 and 2023/24 **
Description:  For the last two years, we have had a municipal lease with Central States Bus Sales, Inc for our 23 yellow school buses.  The lease is up at the end of this school year, so we reached out to both Central States and Midwest Transit Equipment to provide us with a municipal lease proposal for the 2022-23 and 2023-24 school years.  This year, due to the significant price difference, we are recommending leasing 2023 IC CE 71-72 passenger gasoline school buses at a cost of $20,017 per bus from Midwest Transit Equipment.  This includes $569 per bus for a maintenance program.  We currently lease 23 buses.  Additionally, we are recommending a two-year lease, and the price remains the same each year.  I included comparable information for your review.  Recommend leasing 23, 71-passenger gasoline buses from Midwest Transit Equipment for two years.
VI.F. 14-Passenger Multi-Function School Activity Busses (MFSAB) **
Description:  The lease on our four white activity buses is up this year.  We’ve received quotes from both Midwest Transit Equipment and Central States Bus Sales, Inc.  Midwest Transit Equipment’s lease is the lower of the two at $12,977 each year for three years. I’d also like to discuss leasing an additional activity bus, which would increase our fleet to five, but would dedicate one of them to the Transitions Program.  With them being offsite, the outings they do and the worksites they are located at, it makes sense to have one dedicated to their program.  Recommend leasing five, 14-passenger 2022 Chevrolet Collins Activity Buses under a 3-year lease with Midwest Transit Equipment.
VII. Other Business
VII.A. FOIA
VIII. Audience
IX. Closed Session
IX.A. The appointment, employment, compensation, discipline, performance or dismissal of specific employees. 5 ILCS 120/2(c)(1) **
IX.B. Security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, threatened, or a reasonable potential danger to the safety of employees, students, staff, the public, or public property. 5 ILCS 120/2(c)(8) **
IX.C. Student disciplinary cases. 5 ILCS 120/2 (c)(9) **
IX.D. The placement of individual students in special education programs or other matters relating to individual students. 5 ILCS 120/2(c)(10) **
IX.E. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed session meeting. 5 ILCS 120/2(c)(11) **
X. Action items from closed session discussion **
X.A. Potential Board action regarding student placement **
X.B. Potential Board action regarding personnel **
XI. Adjourn

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