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June 9, 2020 at 10:00 AM - Regular Meeting

Agenda
A. Call to Order
B. Pledge of Allegiance
C. Roll Call
D. Adoption of Agenda
Description:  RECOMMENDATION:  Motion to adopt the May 9, 2020 ECHO Board meeting agenda as presented.
E. Presentation of Agenda Items & Questions/Comments from the Public
Description:  Public comments are limited to three (3) minutes per person.  At this time, the Board President will call on those who have requested to make Public Comment.  Please understand that the Board will not respond to comments made during Public Comment but may direct the Superintendent to address the matter at a later time. 
F. Approval of Board Meeting Minutes
Description:  RECOMMENDATION:  Motion to approve the Open Session & Closed Session Minutes of the Open & Closed Session of the May 12, 2020 Regular Meeting of the ECHO Executive Board of Directors.
G. Financial Reports: Consent Agenda Items: 
1.  Financial Summary
2.  Program Enrollments
3.  Accounts Payable & Payroll
Description:  Enclosed in the information section of the Board packet is the Financial Summary summarizing the revenues and expenditures of ECHO's programs and services as of April 2020; the Program Enrollments for the end May 2020; and Accounts Payable and Payroll Totals report for May 2020. 

RECOMMENDATION:  Motion to accept the Financial Summary Report for April, 2020; and approve the Accounts Payable Reports for May 2020 in the amount of $2,151,701.05 and approve Payroll Report for May 2020 in the amount of $4,175,384.47.
H. Committee Reports
Description:  The ECHO Standing Committee Chairpersons or their designee will report on items presently in progress.
H.1. Policy Committee
H.2. Finance & Personnel/Building Ad Hoc Committee
H.3. Curriculum Committee
I. Administrator's Reports
Description:  The Board will be updated on items presently in progress by the ECHO Central Office Administrators.
I.1. ECHO Central Office Administrators
I.1.a. Dr. Celia Arresola, Assistant Superintendent
I.1.a.I. ECHO Joint Agreement Climate & Culture Employee Survey
I.1.a.II. Performance Matters - PowerSchool Assessment & Analytics
I.1.a.III. FY21 FEP Independent Contractor Agreements
I.1.b. Ms. Tarra Batts, Finance & Operations Officer
I.1.b.I. Fund Balance Report
I.1.b.II. FY20 District Billings
I.1.b.III. FY20 IDEA Flow-Through & Preschool Reports 
I.1.b.IV. FY20 ESY Tuition Update
I.1.b.V. FY21 Security Services Agreement
I.1.c. Mr. Calvin Harden, Director of Technology
I.1.c.I. Technology Department Update
I.1.c.I.a. FY21 Technology Budget
I.1.d. Mr. Brian Paczesny, Buildings & Grounds Coordinator
I.1.d.I. Buildings & Grounds Update
I.2. Superintendent's Report
I.2.a. Capital Improvement Update
I.2.a.I. Contract Bid Awards
J. Unfinished Business: None
K. New Business
K.1. First Reading of ECHO Amended Policies
2:160 Board Attorney
4:50 Payment Procedures
5:35 Compliance with the Fair Labor Standards Act
5:60 Expenses
5:150 Personnel Records
5:280 Duties and Qualifications
6:280 Grading and Promotion
7:90 Release During School Hours
8:10 Connection with the Community
8:30 Visitors to and Conduct on School Property
8:80 Gifts to the Cooperative
8:110 Public Suggestions and Concerns
K.2. Approval to Maintain Closed Session Minutes & the Destruction of Closed Session Recordings
Description:  RECOMMENDATION:  Motion to accept and approve the recommendation that the listed minutes remain closed to the public because the need for confidentiality still exists as to all or part of the minutes: August 13, 2019, September 10, 2019, October 15, 2019, November 12, 2019, December 10, 2019, January 14, 2020, February 11, 2020, March 10, 2020, April 1, 2020 and April 21, 2020; and that the Board of Directors approve the destruction of the following recordings of the Closed Session meetings; of which minutes have been previously approved by the Board of Directors: May 8, 2018, June 12, 2018, August 14, 2018, September 11, 2018, October 9, 2018 and November 13, 2018.
K.3. Bid Award for Site Utlities Work for the ECHO New Construction Project
Description:  RECOMMENDATION:  Motion to approve contract with Olthoff, Inc. for Bid Package #1 – Site Utilities in the amount of $565,000.00 contingent upon successful issuance of the 2020 Debt Certificates by the ECHO Joint Agreement, and to authorize the Superintendent to issue and release said contract upon meeting this contingency.
K.4. Bid Award for Earthwork Construction for the ECHO New Construction Project
Description:  RECOMMENDATION:  Motion to approve contract with Roy Zenere Trucking & Excavating,
Inc. for Bid Package #2 – Earthwork in the amount of $999,232.00 contingent upon successful issuance of the 2020 Debt Certificates by the ECHO Joint Agreement, and to authorize the Superintendent to issue and release said contract upon meeting this contingency. 
K.5. Approval of Contract with Arbor Care Pierkarski & Sons, Inc. for Tree Removal for the ECHO New Construction Project
Description:  RECOMMENDATION:  Motion to approve a contract with Arbor Care Pierkarski & Sons, Inc for Tree Removal at the ECHO new construction site, in the amount of $13,950.00.
K.6. Approval of Contract with Master Fence, Inc. for Fencing Services for the ECHO New Construction Project
Description:  RECOMMENDATION:  Motion to approve a contract with Master Fence, Inc. for Fencing Services at the ECHO new construction site, in the amount of $7,537.20.
K.7. Approval of Contract with PowerSchool Group, LLC
Description:  RECOMMENDATION:  Motion to approve a contract with PowerSchool Group, LLC for PowerSchool Performance Matters Assessment and Analytics, in the amount of $16,996.25 for the FY21 school year.
K.8. Approval of  FY21 Security Services Agreement with Illinois Security Professionals for Security Services at the Academy For Learning
Description:  RECOMMENDATION:  Motion to approve the Security Services Agreement with Illinois Security Professionals for professional security services at the Academy For Learning for the FY21 school year.
K.9. Approval of FY21 FEP Independent Contractor Agreements
Aquarifit
Easter Seals
Gomez, Fancisco
McNeal, Joseph
Oasis Empowerment Zone
UC Ingalls Hospital
Description:  RECOMMENDATION:  Motion to approve the FY21 FEP Independent Contractor Agreements for the services and rates as listed.
K.10. Approval of Personnel Items
Description:  RECOMMENDATION:  Accept the resignation notices from the listed staff per the effective dates so indicated; authorize the Board President to execute the employment contracts for the identified personnel at the salaries indicated or steps and lanes provided in the applicable collective bargaining agreements for the FY21 school year, per the effective dates so indicated; pending the positive results of the statutorily mandated background check; and accept the retirement notification of the listed staff per the effective date specified. 
K.10.a. Resignations
K.10.b. New Hires
K.10.c. Retirement Notification
L. Closed Session
Description:  RECOMMENDATION:  Motion to adjourn to Closed Session pursuant to Section 2 (c)(1)(2)(5) of the Open Meetings Act, matters related to the for the purposes of consideration of the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Joint Agreement; and matters related to the Collective Bargaining Agreements.
M. Possible Actions after Closed Session
N. Next scheduled meeting: August 11, 2020
O. Adjournment
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