January 8, 2024 at 5:00 PM - ORGANIZATIONAL/REGULAR SCHOOL BOARD MEETING
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1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Description:
______________ (time) _____ Kim Bolz-Andolshek _____ Curt Johnson _____ Pamela Johnson _____ Susan Mathison-Young _____ Dena Moody _____ Amy Sjoblad _____ Tracy Wallin _____ Kurt Stumpf _____ Ryan Fritz - student representative _____ Amelia Reynolds - student representative |
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2. APPROVAL OF AGENDA
Description:
Moved by ___________________, seconded by___________________ to approve the agenda as presented / amended. Motion carried / failed by a ____________ vote. |
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3. ELECTION OF OFFICERS
Description:
(More than one director's name may be placed in nomination for each seat. After the third call for nominations, and if only one member is nominated, the Chair may declare that candidate elected. If two or more members are nominated, votes may be made by a show of hands, voice vote, or paper ballot. Votes of individual board members must be recorded in the minutes. The member with the majority of votes cast is declared elected.)
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3.a. Chair
Description:
"Nominations are now in order for the office of Board Chair." Nomination is made.) ___________ nominates ___________ as Board Chair for the 2024 calendar year. "Are there any other nominations for the office of Board Chair?" (ask 3 times) "If there are no further nominations, nominations for the office of Chair are closed." ( -- If more than one nomination ... vote is held. -- ) ___________ is hereby elected as Board Chair for the 2024 calendar year. (The newly elected Chair presides over the remainder of the meeting.) |
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3.b. Vice Chair
Description:
"Nominations are now in order for the office of Vice Chair." (Nomination is made.) _______________ nominates _______________ as Vice Chair for the 2024 calendar year. "Are there any other nominations for the office of Vice Chair?" (ask 3 times) "If there are no further nominations, nominations for the office of Vice Chair are closed." ( -- If more than one nomination ... vote is held. -- ) _____________________ is hereby elected as Vice Chair for the 2024 calendar year. |
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3.c. Clerk
Description:
"Nominations are now in order for the office of Clerk." (Nomination is made.) _________________ nominates _______________ as Clerk for the 2024 calendar year. "Are there any other nominations for the office of Clerk?" (ask 3 times) "If there are no further nominations, nominations for the office of Clerk are closed." ( -- If more than one nomination ... vote is held. -- ) _____________________ is hereby elected as Clerk for the 2024 calendar year. |
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3.d. Treasurer
Description:
"Nominations are now in order for the office of Treasurer." (Nomination is made.) _________________ nominates _______________ as Treasurer for the 2024 calendar year. "Are there any other nominations for the office of Treasurer?" (ask 3 times) "If there are no further nominations, nominations for the office of Treasurer are closed." ( -- If more than one nomination ... vote is held. -- ) _____________________ is hereby elected as Treasurer for the 2024 calendar year. |
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4. OTHER REORGANIZATIONAL ITEMS
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4.a. Set Regular Board Meeting Schedule
Description:
(Currently, work sessions are held the first Monday of each month beginning at 6:00 p.m., and regular meetings are held the third Monday of each month beginning at 6:00 p.m. A proposed schedule is included in the packet.)
Moved by ___________________, seconded by ___________________ to set the regular board meeting schedule for the 2024 calendar year, as presented. Motion carried / failed by a ____________ vote.
Attachments:
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4.b. Set Board Salaries
Description:
(Currently, board salaries are $250.00 per month.)
Moved by ___________________, seconded by ___________________ to set the board salaries for the 2024 calendar year at ____________________________. Motion carried / failed by a ____________ vote |
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4.c. Set Officer Salaries
Description:
(The Chair is currently paid an additional $100.00 per month, and the Clerk and Treasurer are each paid an additional $50.00 per month.)
Moved by ___________________, seconded by ___________________ to set the officer salaries at _____________________ for the 2024 calendar year. Motion carried / failed by a ____________ vote. |
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4.d. Set Compensation for Extra Meetings
Description:
(Currently, compensation for extra meetings and required trainings is an additional $100.00 per full day and an additional $50.00 per half-day.)
Moved by ___________________, seconded by ___________________ to set compensation for extra meetings and required trainings at _____________________ for the 2024 calendar year. Motion carried / failed by a ____________ vote. |
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4.e. Name Official Newspaper
Description:
(This is where legal notices and minutes are published. The Echo Journal has submitted an application letter.)
Moved by ___________________, seconded by ___________________ to name the Pineandlakes Echo Journal as the official newspaper. Motion carried / failed by a ____________ vote.
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4.f. Name District's Legal Counsel and Authorize Superintendent, Board Chair, and Board Vice Chair to contact the District's Legal Counsel
Description:
(This is the official legal counsel. Specialty firms may be used in special situations.)
Moved by ___________________, seconded by ___________________ to approve Kennedy & Graven as the district's legal counsel, and authorize the superintendent, board chair, and board vice chair to contact the district's legal counsel. Motion carried / failed by a ____________ vote. |
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4.g. Designate District Depositories
Description:
(These are the institutions where District funds are held.)
Moved by ___________________, seconded by ___________________ to designate Bremer Bank, MidMinnesota Federal Credit Union, and PMA as our District depositories. Motion carried / failed by a ____________ vote. |
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4.h. Authorization to Lease, Purchase, and Contract for Goods & Services
Description:
(Minnesota Statute 123B.52 permits the School Board to authorize the Superintendent of Schools or the Business Manager to lease, purchase, and contract for goods and services, within the budget as approved by the School Board, provided that any transaction in an amount exceeding the minimum amount for which bids are required (per Minnesota Statute 471.345) must first be specifically authorized by the School Board and must fulfill all other applicable legal requirements for school district contracts.)
Moved by ___________________, seconded by ___________________ to authorize the Superintendent of Schools or the Business Manager to lease, purchase, and contract for goods and services, within the budget as approved by the School Board, and not to exceed the minimum amount for which bids are required. Motion carried / failed by a ____________ vote. |
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4.i. Task Force and Liaison Appointments
Description:
(No action is required on this item. A list of the previous year's appointments is attached. Suggested changes should be communicated to the board chair within the next couple of weeks.)
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5. FACILITIES SURVEY REVIEW AND DISCUSSION
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6. PERSONNEL UPDATES
Description:
Moved by ___________________, seconded by ___________________ to approve the Personnel Updates, as presented. Motion carried / failed by a ____________ vote.
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7. ADJOURNMENT
Description:
Moved by ___________________, seconded by ___________________ to adjourn. Motion carried / failed by a ____________ vote. The meeting was adjourned at __________ p.m. |
