August 24, 2020 at 6:00 PM - Regular Meeting
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A. Call to Order
Description:
The Board President, or designee, will call the meeting to order.
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B. Roll Call
Description:
The Board President, or designee, will call the roll of members.
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C. Public Hearing
Description:
The school is required by state laws and board policies CCG [Legal] and CE[Legal] to conduct a public hearing on the proposed budget. Any taxpayer of the District may be present and participate in the meeting.
Under board operating procedures the Board will decide at the beginning of the meeting whether or not the hearing will be to (1) gather input only or (2) dialog with the public. Unless the Board takes action to declare the meeting a dialog with the public, all hearings will be gather input only meetings. According to law, the public notice of the hearing must be published at least 10 days but no longer than 30 days before the date of the public meeting. The public notice of this hearing was published in the Smithville Times on August 13, 2020 and August 20, 2020, which is 11 days and 4 days before the hearing. Notice of this hearing has also been posted on the District website. Mrs. Burns and Mrs. McCarthy will make a short presentation of the 2020-2021 proposed budget. The public will be invited to participate in the presentation and the Board will hear all comments provided by the public.
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D. Communications from the Public
Description:
Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes. The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. |
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E. Consent Agenda
Description:
Board members routinely approve items on the consent agenda as a group. These are routine agenda items. Board members have the option to ask questions regarding any of the items listed under "consent agenda".
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E.1. Minutes
Description:
State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.
Included are the minutes from the July 20, 2020 regular school board meeting, the August 10, 2020 special meeting and board workshop and the August 17, 2020 special meeting.
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E.2. Financial Statements
Description:
Monthly reporting of financial position in relation to the budget. The Board is provided monthly financial statements.
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E.3. Investment Report
Description:
Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
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E.4. State Aid Comparison - Budgeted vs. Earned
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget..
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E.5. Earned vs. TEA Payments
Description:
The Board has requested monthly reporting of TEA’s Summary of Finance report in relation to earned state aid.
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E.6. Tax Collection Report
Description:
Attached is the Tax Assessor-Collector's Report for July 2020.
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E.7. Budget Amendments
Description:
Budget Amendments allow for properly appropriated funds for the necessary expenditures of the District. Budget Amendments on the function level require Board approval.
The business office provides monthly monitoring and reporting to the Board of Trustees of potential areas that require amendment and the reasons they are necessary.
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F. Information Items
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F.1. Financial Report
Description:
The Chief Financial Officer, Jean Ann McCarthy, will review the financial disbursements for the previous month with the Board of Trustees. No action is required.
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F.2. Superintendent's Report
Description:
The Superintendent will update the Board on important issues pertaining to the District.
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F.3. 2016 Bond Renovation Update by PBK and Drymalla Construction
Description:
Representatives from PBK Architects and Drymalla Construction will be present at the meeting to update the Board on current progress and timeline for renovations as included in the 2016 Bond. They will answer any questions the Board may have about the process.
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F.4. Back to School Plan Update
Description:
The Texas Education Agency requires school systems to post a summary of their plan to mitigate the spread of COVID-19 in their schools one week prior to the beginning of on-campus instruction. As on-campus instruction for Smithville ISD begins on September 1, 2020, this notice must be posted by August 25, 2020.
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F.5. Tentative September Agenda Items
Description:
Tentative Items to be included on the September agenda are:
a. Financial Report b. Bond Renovation Update by PBK and Drymalla Construction c. Child Nutrition Report d. Teacher Certification Status Report e. Consider Approval of District and Campus Improvement Plans f. Personnel |
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G. Closed Session
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G.1. Consultation with Attorneys Regarding Public Health Laws/Regulations and Possible Adoption of Policy CCGB
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H. Action Items
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H.1. Consideration/Action to Adopt Local Policy CCGB
Description:
These provisions outline the Districts procedures for accepting, reviewing, and considering applications, and, when necessary, enforcing agreements under the Texas Economic Development Act (the Act), as set forth in Tax Code Chapter 313. [See CCGB (Legal)].
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H.2. Consider Adoption of the 2020-2021 District Budget
Description:
The Board is required to adopt an operational budget before the beginning of the fiscal year, which begins September 1st. Draft 1 and Draft 2 of the budget have been presented to the Board at previous meetings.
The Board is also required to conduct a public hearing on the budget before adopting the budget.The hearing was conducted at the beginning of this meeting.
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H.3. Consider Adoption of the 2020-2021 District Tax Rate
Description:
The Board is required to set a tax rate within 60 days of receiving the certified tax roll but no later than September 30th. The Board is also required to conduct a public hearing on the budget and tax rate before setting the tax rate.
The tax rate necessary to fund the proposed 2020-2021 budget is $1.3103 per hundred. That includes an M&O rate of $1.0253 and an I&S rate of $0.285 representing a decreased rate for M&O of $0.04305 and an increase of $0.005 for I&S from the 2019-2020 budget year. The M&O rate is the maximum rate approved by voters in the tax ratification election held May 14, 2011. The I&S rate is the necessary rate to pay for bonded indebtedness. The tax rate must be set by passing a resolution from the Board.
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H.4. Smithville ISD Asynchronous Instructional Plan for 2020-2021
Description:
Smithville ISD must submit their Asynchronous Learning Plan to the board for approval before submitting to TEA. The attached Asynchronous Learning Plan outlines how each campus will provide both synchronous and asynchronous learning opportunities, the materials that each campus will utilize to successfully accomplish virtual learning, and overall guidelines for virtual learning. Asynchronous plans have to be reviewed by the Board before being submitted to TEA for final approval. The deadline for submission is October 1st. SISD plans to have the plan submitted and posted prior to the first day of school. If TEA does not approve the plan, it will be sent back to the district for corrections. SISD's approved instructional plan will ensure funding.
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H.5. Consider Revision of Board Policy EIE (Local) for Third Grade
Description:
Administrators are requesting a revision of Board Policy EIE (Local). The revision would change the grading system for third grade to a skill-based report card to reflect what is currently in policy for kindergarten through second grade. The skill-based report card provides parents with detailed information regarding where each student is in the development of early reading and math skills. Administrators feel like this is a benefit to parents, especially during this time where students may have developed some gaps in learning due to the spring closure. This would be a permanent change.
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H.6. Review and Approve Local Board Policy Update 115 and Affected Policies
Description:
The District must update and maintain its local policies with the most recent legislation and educational regulation changes. In your packet of information, you have been provided the Explanatory Notes, Vantage Points, Policy Comparison and Policy Overview for Update 115. The highlighted notes provide you with information concerning the policy changes found in the update. The information included in your board packet is a summary of each of the policy changes. The update includes changes to the following local board policies:
BF(LOCAL): BOARD POLICIES DED(LOCAL): COMPENSATION AND BENEFITS - VACATIONS AND HOLIDAYS DIA(LOCAL): EMPLOYEE WELFARE - FREEDOM FROM DISCRIMINATION, HARASSMENT, AND RETALIATION DMD(LOCAL): PROFESSIONAL DEVELOPMENT - PROFESSIONAL MEETINGS AND VISITATIONS EI(LOCAL): ACADEMIC ACHIEVEMENT FB(LOCAL): EQUAL EDUCATIONAL OPPORTUNITY FD(LOCAL): ADMISSIONS FEB(LOCAL): ATTENDANCE - ATTENDANCE ACCOUNTING FFG(LOCAL): STUDENT WELFARE - CHILD ABUSE AND NEGLECT FFH(LOCAL): STUDENT WELFARE - FREEDOM FROM DISCRIMINATION, HARASSMENT, AND RETALIATION FMF(LOCAL): STUDENT ACTIVITIES - CONTESTS AND COMPETITION FNG(LOCAL): STUDENT RIGHTS AND RESPONSIBILITIES - STUDENT AND PARENT COMPLAINTS/GRIEVANCES GF(LOCAL): PUBLIC COMPLAINTS
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H.7. Review and Approve the Election Services Contract with Fayette County
Description:
In January 2006, the Board of Trustees approved contracting election services with the County of Bastrop. Since that time, the Bastrop County Elections Administrator and her staff have overseen all elections ordered by the school district, including services for approximately 145 SISD voters who reside in Fayette County. School Board Trustees are elected on the uniform election date held each year in May. This year, due to the COVID-19 pandemic, school boards were forced to move their elections to the uniform election date on November 3, 2020. Because a presidential election is being held in conjunction with local elections on that date, voters are required to vote in the precinct that they reside in. We have approximately 145 voters who reside in Fayette County and must vote in Fayette County during a November election. Consequently, we must contract for services from Fayette County, which they have kindly expressed a willingness to provide. The added expense for the District will be approximately $1,000.
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I. Personnel
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I.1. Resignations of Certified Personnel
Description:
The Superintendent informed the Board of the resignations of Bailey Mathison and Callie Bell. Mrs. Mathison was a teacher at Brown Primary and Ms. Bell was a teacher at Smithville Elementary. No action was required.
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I.2. Employment of Certified Personnel
Description:
According to Board Policy DC [Local], the Superintendent has the authority to make recommendations to the Board regarding the selection of all personnel. The Superintendent would like to recommend the following personnel for employment:
Nicole Cromey Degree - ME from Texas State University Certification - Generalist EC-4, Generalist 4-8, ESL Supplemental EC-8 EC-8 Years of Experience - 16 years Campus - Brown Primary To replace Bailey Mathison Leanne Vinklarek - Teacher Degree - BS from Texas A&M University Certification - Generalist 4-8, English Language Arts and Reading/Social Studies 4-8, ESL Supplemental Years of Experience - 5 years Campus - Smithville Elementary School To replace Courtney Woodruff Gary Anthony - Teacher/Coach Degree - MS from Henderson State University Certification - Secondary Social Studies Composite 6-12 Years of Experience 17 years Campus - Smithville Junior High To replace Stetson Gommert |
