Public Meeting Agenda: January 12, 2026 at 4:30 PM - Business Meeting and Work Session

1. Business Meeting - Call to Order 4:30 pm

2. Pledge of Allegiance

3. Roll Call

4. Agenda Review - Approval of Agenda

5. Consent Agenda Items -
Pursuant to Policies: EL-9: Treatment of Students, Parents and Community; EL-12: Staff Treatment; EL-4: Communication and Counsel to the Board; GP-1: Governance Commitment; GP-3: Board Job Description

5.1. Employment

Attachments: (1)

Employment 1-12-26

1/9/2026 at 12:39 PM

5.2. Resignations

Attachments: (1)

Resignations 1-12-26

1/9/2026 at 12:39 PM

5.3. Substitute Teacher 2025-26

Attachments: (1)

Sub teacher BOE 1-12-26 (1)

1/9/2026 at 12:47 PM

5.4. Substitute Paraprofessionals 2025-26

Attachments: (1)

Sub paras emp BOE 1-12-26

1/9/2026 at 12:40 PM

5.5. Adopt Resolution 2026-01-01 Appointing Trustee to the East Routt Library Board

Attachments: (2)

East Routt Library Board Resolution background 1-12-26

1/9/2026 at 9:37 AM
2026-01-01 Resolution to Appoint East Routt Library District Trustees_ Richey 2026 1-12-26

1/9/2026 at 9:37 AM

6. Approval of Minutes
Pursuant to Policies: GP-1; GP-3

Description:

December 8, 2025 Board of Education Business Meeting
December 12, 2025 Board Retreat at CASB

Attachments: (3)

Approval of minutes 1-12-26

1/9/2026 at 9:16 AM
12-8-25 BOE Business Minutes DFT

1/9/2026 at 9:16 AM
12-12-25 BOE Retreat Minutes DFT

1/9/2026 at 9:17 AM

7. Reports and Communications
Pursuant to Policies: EL-4; GP-1;GP-3; and SSSD Strategic Plan

Description:

Celebrations SSSD - Superintendent Dr. Celine Wicks
Strategic Plan Focus Area Three Update - Director of Teaching & Learning Dr. Tim Ridder, SGS Principal Joe Laliberte, SSMS Principal Heidi Chapman-Hoy, and SCE Assistant Principal Kalie McHaffie
Superintendent Succession Process Discussion - Review of Search Firms - Director of Human Resources Katie Jacobs
Finance Update - Establishing Fund 52- Affordable Housing Fund - Director of Finance and Operations Stephanie Juneau

Reports and Communications Action: Acknowledge Receipt of Reports and Communications as presented by the Administration Team and the superintendent

Attachments: (5)

Reports and communications 1-12-26 (1)

1/9/2026 at 12:48 PM
BOE Presentation - Priority 3 - Jan 12, 2026

1/9/2026 at 2:46 PM
SSSD 25-26 Culture Inititatives BOE 1-12-26 (1)

1/9/2026 at 2:55 PM
26_27 SSSD SUPERINTENDENT SEARCH firms summary (1)

1/9/2026 at 12:49 PM
2026-01-02 Resolution to Establish Fund 52 Affordable Housing Fund 1-12-26

1/9/2026 at 12:49 PM

8. Community Comments 5:30 pm Approximate Time
Pursuant to Policies: GP-1: Governance Commitment; EL-9: Treatment of Students, Parents and Community; GP-15: Public Comment and Agenda Items at Board Meetings; GP-15-R: Regulations for Public Comment at Board Meetings.

The Board Chair will call for Community Comment(s) relating to items/issues not on the current agenda. The Board Chair will begin by reading this statement:

Description:

Individuals wishing to address the Board are limited to three (3) minutes per person wishing to address the Board. If four (4) or more people wish to address the board on a single topic, the Board may allot up to 15 minutes for a collective commentary.
Out of respect for the guests attending the Board meeting, the Board may limit public comment to 30 minutes. Registered speakers not part of the first 30 minutes, will be heard at the conclusion of the meeting.
When recognized by the Board, individuals wishing to address the Board, the speaker should provide their name, and who they are representing.
No action will be taken on any item not scheduled on the agenda. No action will be taken during this portion of the meeting. Any public comment requiring additional discussion or action by the Board must be placed on a future agenda.
On a scheduled agenda item, the Board may or may not ask clarifying questions of the speaker. However, discussion is limited to Board members.

Attachments: (1)

Public comment protocol for in person meeting 1-12-26

1/9/2026 at 9:17 AM

9. Action Items
Pursuant to Policies: GP-1; GP-3; EL-17: Asset Protection; EL-16: Financial Administration; EL-15: Budgeting

9.1. Consideration of Next Steps in the Superintendent Succession Process
Purpose: To consider making a decision on starting the superintendent search process and considering engaging a search firm to conduct the search

Attachments: (2)

Superintendent Succession Process next steps 1-12-26 background action

1/9/2026 at 9:40 AM
26_27 SSSD SUPERINTENDENT SEARCH firms summary (1)

1/9/2026 at 9:40 AM

9.2. Consideration of Adoption of Resolution 2026-01-02 Establishing Fund 52- Affordable Housing Fund
Purpose: To consider adopting Resolution 2026-01-02 to establish Fund 52- Affordable Housing Fund - within the District budget

Attachments: (2)

Fund 52 background sheet BOE 1-12-26

1/9/2026 at 9:38 AM
2026-01-02 Resolution to Establish Fund 52 Affordable Housing Fund 1-12-26

1/9/2026 at 9:38 AM

10. Board Policy Review
Pursuant to Policies: GP-1; GP-3; GP-14: Development and Revisions of Board Policy

Description:

GP-2: Governing Style - First Reading
GP-3: Board Job Description - First Reading
GP-5: President's Role - First Reading
GP-8: Agenda Planning - First Reading

Attachments: (5)

Board Policy Review 1-12-26

1/9/2026 at 9:18 AM
GP-2 (fka GP-3) Governing Style Revisions from Leah 12-13-25 (2) (1)

1/9/2026 at 9:18 AM
GP-3 (fka GP-2) Board Job Description Revisions 2026 1-12-26 (1)

1/9/2026 at 9:18 AM
GP-5 (fka GP-6) President's Role Revisions 2026 1-12-26 (1)

1/9/2026 at 9:18 AM
GP-8 Agenda Planning Revisions 2026 1-12-26 (1)

1/9/2026 at 9:18 AM

11. Board Member Updates/ Comments/Debrief -
Pursuant to Policies: GP-1; GP-3; EL-4

Description:

Board Member Updates
Meeting Review

Attachments: (1)

Board update 1-12-26

1/9/2026 at 12:48 PM

12. Plan for Future Meetings

Description:

Strategic Plan Focus Area One Update - January 26
FY26 Amended Budget - January 26
Culturally Linguistic & Diverse Education Review - January 26
Strategic Plan Focus Area Two Update - February 9

Board Work Sessions

Monitoring Compliance Reporting Review - Kristen Atwood- February 9
Board Policy Monitoring Work Session - TBD

Coffee with the Board - Off the Beaten Path Bookstore

January 14 at 11:30 am - Leah Helme & Kim Lemmer
February 11 at 4:30 pm - Kevin Callahan & Lara Craig

Board Policy Monitoring Schedule

GP-2; GP-10-E; B/SR-4 - January 26
B/SR-1,2,3,5;GP-1;GP-2;GP-4;GP-9; GP-10-E - February
GP-2; GP-10-E - March
GP-2; GP-7; GP-10-E - April
EL-8; EL-12; GP-2; GP-10-E; GP-11,12,13,14 - May
GP-2;GP-5;GP-6;GP-10-E; EL-15;EL-17 - June

Attachments: (1)

Plan for future meetings 1-12-26

1/9/2026 at 9:17 AM

13. Adjourn Business Meeting

14. Work Session - Call to Order

15. Work Session Topics

Description:

Pros and Cons of Paying Off Certificates of Participation (COP) Debt - Director of Finance and Operations Stephanie Juneau
Staff Evaluation Review - Director of Teaching & Learning Dr. Tim Ridder
CASB Convention Debrief

No decisions will be made and no action taken during the work session.
The work session is open to the public but will not be livestreamed for future viewing. The Board will not be taking public comment at this work session pursuant to GP-19: School Board Meetings

Attachments: (2)

_Work Session topics BOE 1-12-26

1/9/2026 at 9:19 AM
1_12_26 - Evaluation BOE (2)

1/9/2026 at 12:50 PM

16. Adjourn Work Session

January 12, 2026 at 4:30 PM - Business Meeting and Work Session

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