Public Meeting Agenda: December 8, 2021 at 4:30 PM - Business Meeting

Agenda
1. Business Meeting - Call to Order 4:30 pm
2. Pledge of Allegiance
3. Roll Call
4. Agenda Review - Approval of Agenda
5. Consent Agenda Items - Pursuant to Policies: EL-7: Treatment of Students, Parents and Community; EL-8: Staff Hiring and Treatment; EL-4: Communication and Counsel to the Board; GP-1; GP-2
5.1. Retirement Attachments: (1) Retirement 12-8-21 12/3/2021 at 2:10 PM
5.2. Resignation Attachments: (1) Resignation 12-8-21 12/3/2021 at 2:10 PM
5.3. Employment Attachments: (1) Employment 12-8-21 12/3/2021 at 2:10 PM
5.4. Substitute Paraprofessional 2021-22 Attachments: (1) Sub para list 12-8-21 12/3/2021 at 2:10 PM
6. Approval of Minutes Pursuant to Policies: EL-7; GP-1: Governance Commitment; GP-2 Description: November 29, 2021 Board of Education Business Meeting Attachments: (2) Approval of minutes 12-8-21 12/3/2021 at 2:11 PM 11-29-21 BOE Business Minutes DFT 12/3/2021 at 2:11 PM
7. Reports and Communications Pursuant to Policies: EL-4; GP-1;GP-2; EL-9:Asset Protection; EL-11: Budgeting; EL-12: Financial Management and SSSD Strategic Plan Description: FY21 Audit Report - Lisa Hemann - Chadwick, Steinkirchner, Davis & Co. P.C. Human Resources and Exceptional Student Services Update - Director of Human Resources Katie Jacobs and Director of Exceptional Student Services Anne-Marie Williams Reports and Communications Action: Acknowledge Receipt of Reports and Communications as presented by the Administration Team and the superintendent Attachments: (2) Reports and communications 12-8-21 12/3/2021 at 2:13 PM SSSD Audit Financial Statements FY21 12-8-21 12/3/2021 at 2:24 PM
8. Community Comments 5:30 pm Approximate Time Pursuant to Policies: GP-1: Governance Commitment; EL-7: Treatment of Students, Parents and Community; GP-15: Public Comment and Agenda Items at Board Meetings; GP-15-R: Regulations for Public Comment at Board Meetings. Board Chair will call for Community Comment(s) relating to items/issues not on the current agenda. The Board Chair will begin by reading this statement: "Any members of the public wishing to speak about issues not on the current agenda are requested to fill in the speaking log providing your name, address, and who you are representing." Description: The Board Chair will call for Community Comment(s) relating to items/issues not on the current agenda. The Board Chair will begin by reading this statement: Any members of the public wishing to speak about issues not on the current agenda or items that are on the agenda are requested to fill in the speaking log, providing your name, address and who you are representing. Comments are limited to 3 minutes. If four or more people wish to address the board on a single topic, the board may allot 12 minutes for a collective view. Speakers’ comments and questions should deal with a topic related to matters of the school district. Speakers’ remarks should be suitable for an audience that includes children. Individual personnel matters and comments about individual students should be sent to the Superintendent in writing with your signature in place of commenting publicly. Out of respect for the guests attending the Board meeting, the Board may limit public comment to 30 minutes. Registered speakers not part of the first 30 minutes, will be heard at the conclusion of the meeting. No action shall be taken during this portion of the meeting. Any public comment requiring additional discussion or action by the Board must be placed on a future agenda This meeting is being recorded and live streamed and is also available to view on the District’s website. All wishing to speak during public comment should review the protocol and process for virtual public comment available in Boardbook. Join Zoom Meeting https://ssk12.zoom.us/j/84172744607?pwd=a2RpVS8wT3JOSmd0SFhnV1hxcTY0dz09 Meeting ID: 841 7274 4607 Passcode: 272330 Attachments: (1) Public comment protocol for virtual meeting 12-8-21 12/3/2021 at 2:14 PM
9. Action Item Pursuant to Policies: GP-1; GP-2; GP-3
9.1. Certification of Mill Levy Purpose: The District tax levy must be certified to the Routt County Assessor by December 15, 2021 Attachments: (1) Mill Levy Board packet 12-8-21 12/3/2021 at 2:14 PM
10. Governance Process Policy Review Pursuant to Policy: GP-14: Development and Revisions of Board Policy Description: GP-11: Board Member Conflict of Interest - 1st reading of policy revision Attachments: (2) Policy Review GP-11 12-8-21 12/3/2021 at 2:14 PM GP-11 REDLINED 12-2-21 (1) 12/3/2021 at 2:15 PM
11. Board Member Updates/ Comments/Debrief - Pursuant to Policies: GP-1; GP-2; EL-4 Description: CASB Convention Review Board Member Updates Meeting Review Attachments: (1) Board update 12-8-21.doc 12/3/2021 at 2:15 PM
12. Plan for Future Meetings Description: Colorado Preschool Program - District Advisory Council Update - January 10 Approval of 2021-22 Revised Budget - January 24 Department/Program Updates - every business meeting SSHS Athletics/Activities- new Program Proposals - TBD Board Executive Limitation and Governance Process Policies Review - ongoing Board Workshops FY23 Budget Planning - January 13 at 11 am
13. Adjourn Business Meeting

1. Business Meeting - Call to Order 4:30 pm

2. Pledge of Allegiance

3. Roll Call

4. Agenda Review - Approval of Agenda

5. Consent Agenda Items -
Pursuant to Policies: EL-7: Treatment of Students, Parents and Community; EL-8: Staff Hiring and Treatment; EL-4: Communication and Counsel to the Board; GP-1; GP-2

5.1. Retirement

Attachments: (1)

Retirement 12-8-21

12/3/2021 at 2:10 PM

5.2. Resignation

Attachments: (1)

Resignation 12-8-21

12/3/2021 at 2:10 PM

5.3. Employment

Attachments: (1)

Employment 12-8-21

12/3/2021 at 2:10 PM

5.4. Substitute Paraprofessional 2021-22

Attachments: (1)

Sub para list 12-8-21

12/3/2021 at 2:10 PM

6. Approval of Minutes
Pursuant to Policies: EL-7; GP-1: Governance Commitment; GP-2

Description:

November 29, 2021 Board of Education Business Meeting

Attachments: (2)

Approval of minutes 12-8-21

12/3/2021 at 2:11 PM
11-29-21 BOE Business Minutes DFT

12/3/2021 at 2:11 PM

7. Reports and Communications
Pursuant to Policies: EL-4; GP-1;GP-2; EL-9:Asset Protection; EL-11: Budgeting; EL-12: Financial Management and SSSD Strategic Plan

Description:

FY21 Audit Report - Lisa Hemann - Chadwick, Steinkirchner, Davis & Co. P.C.
Human Resources and Exceptional Student Services Update - Director of Human Resources Katie Jacobs and Director of Exceptional Student Services Anne-Marie Williams

Reports and Communications Action: Acknowledge Receipt of Reports and Communications as presented by the Administration Team and the superintendent

Attachments: (2)

Reports and communications 12-8-21

12/3/2021 at 2:13 PM
SSSD Audit Financial Statements FY21 12-8-21

12/3/2021 at 2:24 PM

8. Community Comments 5:30 pm Approximate Time
Pursuant to Policies: GP-1: Governance Commitment; EL-7: Treatment of Students, Parents and Community; GP-15: Public Comment and Agenda Items at Board Meetings; GP-15-R: Regulations for Public Comment at Board Meetings.

Board Chair will call for Community Comment(s) relating to items/issues not on the current agenda. The Board Chair will begin by reading this statement: "Any members of the public wishing to speak about issues not on the current agenda are requested to fill in the speaking log providing your name, address, and who you are representing."

Description:

The Board Chair will call for Community Comment(s) relating to items/issues not on the current agenda. The Board Chair will begin by reading this statement:

Any members of the public wishing to speak about issues not on the current agenda or items that are on the agenda are requested to fill in the speaking log, providing your name, address and who you are representing.
Comments are limited to 3 minutes. If four or more people wish to address the board on a single topic, the board may allot 12 minutes for a collective view.
Speakers’ comments and questions should deal with a topic related to matters of the school district.
Speakers’ remarks should be suitable for an audience that includes children.
Individual personnel matters and comments about individual students should be sent to the Superintendent in writing with your signature in place of commenting publicly.
Out of respect for the guests attending the Board meeting, the Board may limit public comment to 30 minutes. Registered speakers not part of the first 30 minutes, will be heard at the conclusion of the meeting.
No action shall be taken during this portion of the meeting. Any public comment requiring additional discussion or action by the Board must be placed on a future agenda
This meeting is being recorded and live streamed and is also available to view on the District’s website. All wishing to speak during public comment should review the protocol and process for virtual public comment available in Boardbook.

Join Zoom Meeting

https://ssk12.zoom.us/j/84172744607?pwd=a2RpVS8wT3JOSmd0SFhnV1hxcTY0dz09

Meeting ID: 841 7274 4607

Passcode: 272330