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April 24, 2017 at 7:00 PM - Regular Meeting

Agenda
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Establishment of Quorum
V. Approval of Agenda
VI. Introduction of Guests
VII. Public Comments
VIII. Consent Agenda
VIII.a. Minutes of the March 20, 2017, Board of Education and Closed Session Meetings
VIII.b. Minutes of April 10, 2017, Finance-Facilities Committee of the Whole and Closed Session Meetings
VIII.c. School Activity Accounts
VIII.d. Transportation Account
VIII.e. Bills
VIII.f. March 2017 Treasurer's Report
IX. Presentation(s) from the Floor
IX.a. Recognition of Student Safety Patrol Members and Bus Safety Committee Report - Mr. McDonnell
IX.b. Recognition of Retiring Board Members - Dr. Gildea
Rich Hentschel, Michael Jandes, and Jeff luckett, who are retiring from the board, will be recognized for their service.
X. Monthly Financial Report - Mr. Tanner
Updated cash flow projections for the three operating funds, education, operations and maintenance, and transportation, through March 31, 2017, will be presented.  A performance report on district investments, real estate tax collections, and impact fee collections for March will be reviewed.
XI. Superintendent/Board Reports
XI.a. Superintendent's Repport - Dr. Gildea
XI.b. Finance/Facilities Committee of the Whole - Jason Bonds, Chair
XI.c. Policy and Communications Committee - Gabriela Whipple, Board Representative
XI.d. Handbook  Committee - Gabriela Whipple, Board Representative
XI.e. Insurance Committee - Rich Hentschel, Board Representative
XI.f. Health and Wellness Committee - Mark Ponce, Board Representative
XI.g. PTO Report - Michael Jandes, Board Representative
XI.h. Fremont Education Foundation - Mark Ponce, Board Representative
XI.i. SEDOL Governing Board - Jeff Luckett, Board Representative
XII. Unfinished Business
XII.a. Recommendation to Approve Renovation Projects - Mr. Tanner
The administrative's recommendation to approve the expansion of personalized learning in the third grade section of the intermediate school and renovation of the middle school restrooms at a total cost of $728,157 for the two projects.  Pepper Construction is being recommended as the project manager for the district.  Projects are funded by the board's Capital Development funds. It is expected that the board will vote on approval at tonight's meeting.
XII.b. Recommendation to Approve Elementary and Intermediate School Classroom In-House Summer Renovation Projects - Mr. Tanner
FY2018 summer classroom projects include the renovation of three elementary school classrooms and one intermediate school classroom.  Scope of the work for each of these classrooms will include LED lighting, new paint, carpet technology and furniture similar to 2016 Personalized Learning scheme. The board previously authorized costs up to $131,000.  Actual cost is $106,700.  It is expected that the board will vote on approval at tonight's meeting. 
XII.c. Recommendation to Adopt the Amended-Final 2016-2017 School Year Calendar - Dr. Gildea
The amended-final school year calendar, which sets the last day of school for Thursday June 1, 2017, will be presented.  It is expected that the board will vote on adoption at this meeting.
XIII. Review of Proposed Technology Refresh - Dr. Freeman
Options for refreshing the district's computer equipment will be presented and reviewed.  It is expected that the board will vote on approval at tonight's meeting. 
XIV. New Business
XIV.a. Designate the Superintendent and Director of Business to Begin the Audit Process for the Current Fiscal Year - Mr. Tanner
Administration will seek board approval to begin the annual audit process for this school year.  Conducted by an independent auditing firm, the audit is typically presented to the board in September or October.
XIV.b. Recommendation to Approve Elementary School Lighting project - Mr. Tanner
The administration's recommendation to approve the purchase and installation of LED light fixtures in all of the elementary school halls and main office at a cost to the district of $6,252 ($23,848 minus a rebate incentive of $17,596) as presented and reviewed. It is expected that the board will vote on approval at tonight's meeting.
XIV.c. Presentation of PRESS 94, New and Revised Board Policies - Dr. Gildea
The following new or revised board policies will be presented for a first reading:  Board of Education #2:100 Board Member Conflict of Interest; General School Administration:  #3:70 Succession of Authority; Operational Services: #4:15 Identity Protection; Operational Services Exhibit-Free and Reduced-Price Food Services; #4:130E Meal Charge Notifications; General Personnel- #5:120 - Employee Ethics, Conduct, and Conflict of Interest; Professional Personnel – #5:230 Maintaining Student Discipline; Educational Support Personnel – #5:285 Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers;  Educational Support Personnel - #5:300 Schedules and Employment Year; Instruction - #6:70 Teaching About Religions; Students #7:100 Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students. Policies will be presented for a second reading and recommended adoption at next month's meeting.
XIV.d. SchoolDude Selection - Mr. Tanner
Features of SchoolDude, a computerized maintenance management system, will be reviewed.  Mr. Tanner will present the administration's recommendation to switch from the district's current provider to SchoolDude because of the additional utilities the system provides and at a lower cost.  It is expected that the board will vote on approval at tonight's meeting.
XV. Recommendation to Extend Letter of Agreement with ECRA - Dr. Gildea
The administration's recommendation to extend the Letter of Agreement with ECRA, to provide a collaborative research and information service to support the district in areas related to data analysis. 
XVI. Personnel - Dr. Gildea
The administration will recommend  personnel items for board approval.
XVII. Information Items
XVII.a. Update on Curriculum Resources  - Dr. Freeman
Recommended curriculum resources will be presented for board review.  The recommendation for adoption will be presented at next month's board meeting.  
XVII.b. Presentation of Parent/Student Handbook for 2016-2017 - Mrs. Park
The Parent/Student Handbook for 2016-2017will be presented for board review.  The handbook will be recommended for approval at next month's meeting.
XVII.c. Update on This Year's PBS Committee Work - Mrs. Park
XVII.d. Calendar Items - President Bonds
XVIII. Other Business
XVIII.a. Certify Board Member Election Results from the Lake County Clerk’s Office - President Bonds
It is expected that the board will certify the canvass conducted by the Lake County Clerk’s Office of the April 4, 2017, election of members to the Fremont Board of Education.
XVIII.b. Administrating the Oath of Office for New Board Members - President Bonds
Jason Bonds, Shawn Killackey, Mark Ponce, and  Maria Simoncelli, elected to the board in the April 4, 2017, election, will take the oath of office.
XVIII.c. Selection of President Pro Tem and Secretary Pro Tem - Mr. Bonds
Board members will appoint a President Pro Tem and Secretary Pro Tem.
XVIII.d. Election of Board Officers
The President Pro Tem and Secretary Pro Tem will conduct the election of President of the board.  The elected President and Secretary Pro Tem will then conduct the election of Vice President and Secretary of the board.
XVIII.e. Establish the Date, Time and Location of Regular Board Meetings - Board President    
XVIII.f. Adopt the Policies, Rules, and Regulations of the Preceding Board - Board President
XIX. Public Comments
XX. Announcements
XXI. Adjournment
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