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April 25, 2016 at 7:00 PM - Regular Meeting

Agenda
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Establishment of Quorum
V. Approval of Agenda
VI. Introduction of Guests
VII. Public Comments
VIII. Consent Agenda
VIII.a. Minutes of the March 29, 2016, Board of Education Regular and Closed Session Meetings
VIII.b. Minutes of the March 29, 2016, Policies and Communication Committee Meeting
VIII.c. Minutes of April 11, 2016, Committee of the Whole Meeting
VIII.d. School Activity Accounts
VIII.e. Transportation Account
VIII.f. Bills
VIII.g. April 2016 Treasurer's Report
IX. Presentation(s) from the Floor
X. Monthly Financial Report - Mr. Tanner
Updated cash flow projections for the three operating funds, education, operations and maintenance, and transportation, through March 31, 2016, will be presented.  A performance report on district investments, real estate tax collections, and impact fee collections for March will be reviewed.
XI. Superintendent/Board Reports
XI.a. Superintendent's Report - Dr. Gildea
XI.b. Finance/Facility Committee - Jason Bonds, Chair
XI.c. Policy and Communications Committee, Michele Kreis, Chair
XI.d. Handbook Committee - Gabriela Whipple, Board Representative
XI.e. Insurance Committee - Rich Hentschel, Board Representative
XI.f. PTO Report, Michele Kreis, Board Representative
XI.g. Fremont Education Foundation - Mark Ponce, Board Representative
XII. Unfinished Business
XII.a. Presentation of PRESS 91, New and Revised Board Policies for a Second Reading and Recommended Adoption - Dr. Gildea
The following new or revised board policies will be presented for a second reading and recommended adoption: Students - 7:150 Agency and Police Interviews; 7:190 Student Behavior (formerly known as Student Discipline); #7:200 Suspension Procedures; #7:210 Expulsion Procedures; #7:220 Bus Conduct;#7:240 Conduct Code for Participants in Extracurricular Activities; #7:305 Student Athlete Concussions and Head Injuries.  Policies have been reviewed by the board's Policy and Communications Committee.  It is expected that the board will vote on adoption at tonight's meeting.
XII.b. Recommendation to Approve the Amended-Final 2015-2016 School Year Calendar - Dr. Gildea
The final school year calendar, which sets the last day of school for June 1, 2016, will be presented. The district used no emergency closing days this school year.  Therefore, the last day of school for students will be Wednesday, June 1. It is expected that the board will vote on approval at this meeting.
XIII. New Business
XIII.a. Designate the Superintendent and Director of Business to Begin the Audit Process for the Current Fiscal Year - Mr. Tanner
Administration will seek board approval to begin the annual audit process for this school year.  Conducted by an independent auditing firm, the audit is typically presented to the board in September or October.
XIII.b. Authorize the Superintendent to Hire Additional Classroom Teachers for 2016-2017 School Year Per Board of Education Class Size Ratio - Dr. Gildea
Administration will seek board approval for the superintendent to hire additional classroom teachers for the next school year should enrollment reach the point of exceeding maximum class size limits as defined in the class size guidelines established by the board.  Final employment approval will come before the board at the next scheduled meeting.
XIII.c. Recommendation to Adopt Proposed Impact Fee Structure for 2016-2017 - Mr. Tanner
The impact fee structure proposed for 2016-2017 will be presented for board review.  The change in impact fee structure reflects the +2.7 percent change in the ENR Building Cost Index from last year to 2016. It is expected that the board will vote on adoption at tonight’s meeting.
XIII.d. Recommendation to Approve the Resolution to Transfer Funds From Working Cash to the Capital Projects Fund - Mr. Tanner
The recommendation to approve a transfer of $2m from working cash to the Capital Projects Fund before June 30, 2016, will be presented and reviewed.  It is expected that the board will vote on approval at this meeting.
XIII.e. Recommendation to Approve the Lease/Purchase of Three 2017 IC School Buses - Mr. Tanner
The recommendation to accept a bid for a five-year lease on three 2017 IC wheelchair buses will be  presented and reviewed. It is expected that the board will vote on acceptance at tonight's meeting.
XIII.f. Summer Construction Projects - Mr Tanner
The administration's recommendation for board authorization to begin and complete the following construction projects for the 2016 summer will be presented.
XIII.f.1. Middle School Gym Renovation
As discussed at the April 11 Finance and Facilities Committee of the Whole, the administration will seek board authorization to proceed with renovation of the middle school gym, including refinishing the gym floor, painting the walls and ceiling, and replacing the bleachers.
XIII.f.2. Intermediate School Gym Hardwood Floor
On April 18, 2016, a bid opening was held in the district office for a new hardwood floor to be installed in the intermediate school gym.  Three bids were received, ranging from $73k to $102k.  Administration will present the recommendation to accept the lowest responsible bid to complete this work.
XIII.f.3. Life Safety Upgrades
The upgrade of two code-compliant stairwell railings in the middle school will be reviewed and recommended.  
XIII.f.4. Relocation of ComEd Power Pole - Mr. Tanner
Administration will present and review the recommendations that the board approves the relocation of a ComEd power pole on the west campus. 
XIII.f.5. Recommendation to Approve Middle School LED Hallway Lighting Upgrade - Mr. Tanner 
The administration's recommendation to upgrade 114 LED hallway light fixtures in the middle school will be presented and Reviewed.
XIII.g. Recommendation to Appropriate Funds for Digital Devices in Support of the 1:1 Initiative - Mr. Tanner
XIII.h. Recommendation to Approve Digital Device Purchase for the Elementary and Intermediate Schools - Mr. Tanner
The administration's recommendation to purchase digital devices in support of the elementary and intermediate portion of the 1:1 initiative will be presented and reviewed. It is expected that the board will vote on the recommendation at tonight's meeting.
XIV. Action Coming Out of Closed Session
XIV.a. Presentation of Resolution Authorizing the Sale of District Property - Mr. Tanner 
A resolution authorizing the sale of district Route 83 property  will be presented.  It is expected that the board will vote on approval at tonight's meeting.
XV. Personnel - Dr. Gildea
The administration will recommend personnel items for board approval.
XVI. Information Items
XVI.a. Correspondence
ISBE Letter RE: Prairie Crossing Enrollment/State Aide
ROE Student Congratulations Letter_B.Linane
XVI.a.1. FOIAs
Gabriella Lauricella_SmartProcure_Request for Vendor Purchases
XVI.b. Calendar Items - President Bonds
XVII. Public Comments
XVIII. Announcements
XIX. Adjournment
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