September 28, 2015 at 7:00 PM - Regular Meeting

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Establishment of Quorum

5. Approval of Agenda

6. Introduction of Guests

7. Public Comments

8. Consent Agenda

8.a. Minutes of the August 24, 2015, Board of Education Regular Monthly Meeting

8.b. Minutes of the September 14, 2015, Finance/Facilities Committee of the Whole and Closed Session Minutes

8.c. School Activity Accounts

8.d. Transportation Activity Account

8.e. Approval of the Bills

8.f. September 2015 Treasurer's Report

9. Presentation(s) from the Floor

9.a. PARCC Update - Dr. Freeman

10. Superintendent/Board Reports

10.a. Superintendent's Report - Dr. Gildea

10.b. Finance/Facility Committee - Jason Bonds, Chair

10.c. Policy and Communication Committee - Michele Kreis, Chair

10.d. Insurance Committee - Rich Hentschel, Board Representative

10.e. Handbook Committee - Gabriela Whipple, Board Representative

10.f. Health and Wellness Committee - Mark Ponce, Board Representative

10.g. PTO Report, Michele Kreis, Board Representative

10.h. Fremont Education Foundation - Mark Ponce, Board Representative

10.i. SEDOL Governing Board Report - Jeff Luckett, Board Representative

11. Monthly Financial Report - Mr. Tanner
Updated cash flow projections for the three operating funds, education, operations and maintenance, and transportation, through August 31, 2015, will be presented.  A performance report on district investments, real estate tax collections, and impact fee collections for August will be reviewed.

12. Unfinished Business

12.a. Recommendation to Approve FY2015-2016 Goals and Priority Projects - Dr. Gildea
Administration will present the recommendation to approve the goals and priority projects for 2015-2016 as discussed at the Board's Goal Setting workshop on August 10, 2015.  It is expected that the board will vote on approval at tonight's meeting.

12.b. Recommendation to Adopt 2015-2016 School Year Budget  - Mr. Tanner
The 2015-2016 school year budget will be presented for adoption.  All legal requirements regarding pubic access to and notification of the proposed budget have been met. It is expected that the board will vote on adoption at this meeting.    

12.c. Recommendation to Adopt the ALICE Active Response Protocol - Mr. Tanner
At the August board meeting, Mr. Tanner reviewed the ALICE protocol for responding to an active shooter. At tonight's meeting, administration will recommend adoption of this response. 

13. New Business

13.a. Review of Proposed St. Louis Choir/BandTrip - Ms. Motsenbocker

13.b. Presentation of Shared Services Agreements - Mr. Tanner
Mr. Tanner will present and review the administration's recommendation to approve the intergovernmental agreements to provide special education transportation services to Mundelein School District 75 and to Diamond Lake School District 76  from August 15, 2015, through to June 10, 2016. It is expected that the board will vote on approval of the agreements at tonight's meeting.

13.c. Recommendation to Approve Elementary School Energy Savings Project -  Mr. Tanner
As explained and discussed at the September 14, 2015, Committee of the Whole, a part of the district's Master Facilities Plan is to upgrade the HVAC control system in each school. The system in the middle school was upgraded in FY15, the intermediate school upgrade is scheduled for FY17, and the elementary school upgrade is budgeted for FY16.  Mr. Tanner will present the administration's recommendation to approve the proposed elementary school upgrade of $98,500. A $33,568 DCEO grant is expected to offset part of the initial costs.

13.d. Proposal to Replace Electric Street Sign - Mr. Tanner
A proposal to replace the broken electric street sign located on the west campus will be presented. Three vendors presented bids, Olympic, Bright Light, and North Shore.  Costs for this project are budgeted within the previously authorized FY16 Capital Outlay plan.   It is expected that the board will vote on approval at tonight's meeting.

13.e. Presentation of Proposed Additional Bus Mechanic - Mr. Tanner
Mr. Tanner will present the administration's proposal to hire an additional bus mechanic.  The movement toward shared transportation services has accelerated fleet expansion over the past several years as well as has the need for an additional mechanic to maintain the fleet's 51 vehicles.  It is expected that the board will vote on approval at tonight's meeting.

13.f. Proposal to Temporarily Lease a Wheelchair Bus and Driver - Mr. Tanner
The district's wheelchair bus capacity currently is maxed out, and an additional wheelchair bus and driver are needed to transport special needs students.  The administrative proposal to lease an additional small, wheelchair equipped bus and hire a driver temporarily will be presented. It is expected that the board will vote on approval at tonight's meeting.

14. Personnel
Personnel items recommended by the administration will be presented for board approval.

15. Information Items

15.a. Sixth-Day Enrollment - Three-Year Comparison - Dr. Gildea

15.b. Calendar Items - Mr. Bonds

15.c. Existing Debt Review and Potential Refunding - Tammie Beckwith Shallmo, PMA Securities
Ms. Shallmo will review the current bond market and potential refunding options. 

15.d. Correspondence

16. Announcements

17. Public Comments

18. Adjournment