April 27, 2015 at 7:00 PM - Regular Meeting

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Establishment of Quorum

5. Approval of Agenda

6. Introduction of Guests

7. Public Comments

8. Consent Agenda

8.a. Minutes of the March 30, 2015, Finance_Facilities Committee Meeting

8.b. Minutes of the March 30, 2015, Board of Education Meeting

8.c. Minutes of the April 7, 2015, Board of Education Closed Session Meeting

8.d. Minutes of April 13, 2015, Closed Session and Finance-Facilities Committee Meetings

8.e. School Activity Accounts

8.f. Transportation Account

8.g. Bills

8.h. March 2015 Treasurer's Report

9. Presentation(s) from the Floor

9.a. Recognition of Service - Vice President Jandes, Dr. Gildea
Teri Herchenbach and Kim Hansen, who are retiring from the Fremont Board of Education, will be honored for their years of service.  Newly elected and appointed candidates, who will be seated later in the meeting, will be welcomed. A short reception will be held.

10. Monthly Financial Report - Mr. Tanner
Updated cash flow projections for the three operating funds, education, operations and maintenance, and transportation, through March 31, 2015, will be presented.  A performance report on district investments, real estate tax collections, and impact fee collections for March will be reviewed.

11. Superintendent/Board Reports

11.a. Superintendent's Report - Dr. Gildea

11.b. Finance/Facility Committee - Teri Herchenbach, Chair

11.c. Policy and Communications Committee, Michele Kreis, Chair

11.d. Handbook Committee - Michele Kreis, Board Representative

11.e. Insurance Committee - Rich Hentschel, Board Representative

11.f. PTO Report, Michele Kreis, Board Representative

11.g. Fremont Education Foundation - Kim Hansen, Board Representative

12. Unfinished Business

12.a. Recommendation to Adopt the Amended-Final 2014-2015 School Year Calendar - Dr. Gildea
The final school year calendar, which sets the last day of school for Tuesday, June 9, 2015, will be presented.  It is expected that the board will vote on adoption at this meeting.

12.b. Recommendation to Adopt Proposed Math Alignment - Ms. Motsenbocker and Mr. Ladenburger
At last month's meeting, Middle School Principal Pam Motsenbocker and K-5 Principal Stefan Ladenburger reviewed a proposal to align the advanced mathematics curriculum to the high school a student will be attending in order for the student to continue on a sequence of math learning rather than to have to repeat a course when in high school. Currently, Mundelein and Stevenson offer geometry and Algebra II in opposite sequence. It is expected that the board will vote on approval at tonight's meeting.

13. New Business

13.a. Designate the Superintendent and Director of Business to Begin the Audit Process for the Current Fiscal Year - Mr. Tanner
Administration will seek board approval to begin the annual audit process for this school year.  Conducted by an independent auditing firm, the audit is typically presented to the board in September or October.

13.b. Recommendation to Adopt Proposed Impact Fee Structure for 2015-16 - Mr. Tanner
The impact fee structure proposed for 2015-16 will be presented for board review.  It is expected that the board will vote on adoption at tonight’s meeting.

13.c. Recommendation to Approve Real Estate Listing Agent for District Route 83 Property - Mr. Tanner
A recommendation to list the district’s 10-acre parcel located on Illinois Route 83 will be presented. 
It is anticipated that the board will vote on approval at this meeting.

13.d. Recommendation to Adopt Resolution to Transfer Working Cash - Mr. Tanner
The recommendation to transfer $4,000,000 from the working cash fund to the Capital Projects Fund before June 30, 2015, will be presented and reviewed. It is expected that the board will vote on approval at tonight's meeting.

13.e. Recommendation to Approve Completion of the Wireless Infrastructure -Mr. Tanner
As a continuation of the wireless infrastructure improvements, technology leadership recommends completing the phased improvements of the wireless infrastructure system following BOE approval of this item.  The project will include cabling for 2 access points per classroom as well as additional wireless access points, engineering, licensing, and switches.  Administration recommends the approval of Phase 2, Option 2 of the Wireless Infrastructure project. It is expected that the board will vote on approval at tonight's meeting.

13.f. Recommendation to Approve Bus Lease/Purchase Agreements - Mr. Tanner
Mr. Tanner will present the administration's recommendation to approve the purchase of four 2016 large, 77-passenger, school buses at $100,724 for each bus minus a $35,000 trade-in allowance, and the lease of four 2016, special education buses.  Bids on the lease/bus purchases were accepted at the bid opening on March 20, 2015.  Annual lease/ purchase of the buses is part of the 5-year plan, refresh cycle.  Leasing these vehicles is part of an expansion of the shared services agreements in place with District 75 and District 76.  It is expected that the board will vote on approval at tonight's meeting.

13.g. Recommendation to Hire Additional Bus Drivers - Dr. Gildea
The administration's recommendation to add 3 bus driver positions for the 2015-2016 school year will be presented. Additional drivers are needed to provide transportation for students attending the Lincoln Early Learning Center in Mundelein.  Transportation costs will be shared by Mundelein 75, Diamond Lake 76, and Fremont. It is expected that the board will vote on approval at tonight's meeting.

13.h. Authorize the Superintendent to Hire Additional Classroom Teachers for 2015-16 School Year Per Board of Education Class Size Ratio - Dr. Gildea
Administration will seek board approval for the superintendent to hire additional classroom teachers for the next school year should enrollment reach the point of exceeding maximum class size limits as defined in the class size guidelines established by the board.  Final employment approval will come before the board at the next scheduled meeting.

14. Personnel - Dr. Gildea
The administration will recommend  personnel items for board approval.

15. Information Items

15.a. Update on Advanced Math Resources 2015 - Dr. Freeman, Ms. Motsenbocker
Recommended resources for advanced math students will be presented for board review.  The recommendation for adoption will be presented at next mont's board meeting.  

15.b. Presentation of Parent/Student Handbook for 2015-2016 - Mrs. Park
The Parent/Student Handbook for 2015-2016 will be presented for board review.  The handbook will be recommended for approval at next month's meeting.

15.c. Calendar Items - President Herchenbach

15.d. Correspondence
FOIA - SmartProcure, C.Roche, 5 years of P.O.s

16. Other Business

16.a. Certify Board Member Election Results from the Lake County Clerk’s Office - President Herchenbach
It is expected that the board will certify the canvass conducted by the Lake County Clerk’s Office of the April 7, 2015, election of members to the Fremont Board of Education.

16.b. Announcement of Candidate Appointments to the Board of Education - President Herchenbach
The two candidates chosen to fill the two open seats on the board will be announced.

16.c. Administrating the Oath of Office for New Board Members - President Herchenbach
Gabriela Whipple, elected to the board in the April 7, 2015, election, and Jeff Luckett  and Mark Ponce, appointed to the board on April 27, 2015, will take the oath of office.

16.d. Selection of President Pro Tem and Secretary Pro Tem - Mrs. Herchenbach
Board members will appoint a President Pro Tem and Secretary Pro Tem.

16.e. Election of Board Officers
The President Pro Tem and Secretary Pro Tem will conduct the election of President of the board.  The elected President and Secretary Pro Tem will then conduct the election of Vice President and Secretary of the board.

16.f. Establish the Date, Time and Location of Regular Board Meetings - Board President    

16.g. Adopt the Policies, Rules, and Regulations of the Preceding Board - Board President

17. Public Comments

18. Announcements

19. Adjournment