April 22, 2013 at 7:00 PM - Regular Meeting

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Establishment of Quorum

5. Approval of Agenda

6. Introduction of Guests

7. Public Comments

8. Consent Agenda

8.a. Minutes of the March 18, 2013, Board of Education Regular and Closed Session Meetings

8.b. Minutes of April 8, 2013, Committee of the Whole and Closed Session Meetings

8.c. School Activity Accounts

8.d. Transportation Account

8.e. Bills

8.f. April 2013 Treasurer's Report

9. Presentation(s) from the Floor

9.a. Health & Wellness Survey Results - Mike McDonnell

10. Monthly Financial Report - Mr. Tanner
Updated cash flow projections for the three operating funds, education, operations and maintenance, and transportation, through March 31, 2013, will be presented.  A performance report on district investments, real estate tax collections, and impact fee collections for March will be reviewed.

11. Superintendent/Board Reports

11.a. Superintendent's Report - Dr. Gildea

11.b. Finance/Facility Committee - David Natzke, Sandy Bickley, Co-Chairs

11.c. Policy and Communications Committee, Teri Herchenbach, Chair

11.d. Handbook Committee - Teri Herchenbach, Board Representative

11.e. Insurance Committee - Sandy Bickley, Board Representative

11.f. Beautification Committee, Jason Bonds, Chair

11.g. PTO Report, Sandy Bickley, Board Representative

11.h. Fremont Education Foundation - Kim Hansen, Board Representative

12. Unfinished Business

12.a. Recommendation to Approve the Amended-Final 2012-2013 School Year Calendar - Dr. Gildea
The final school year calendar, which sets the last day of school for June 5, 2013, will be presented. On March 5, 2013, the district used one of its emergency closing days.  This caused the last day of school to be changed from June 4 to June 5. It is expected that the board will vote on approval at this meeting.

13. New Business

13.a. Designate the Superintendent and Director of Business to Begin the Audit Process for the Current Fiscal Year - Mr. Tanner
Administration will seek board approval to begin the annual audit process for this school year.  Conducted by an independent auditing firm, the audit is typically presented to the board in September or October.

13.b. Presentation of Apple Lease Proposal - Mr. Tanner
A proposed lease/purchase agreement with Apple Inc. will be reviewed and recommended for approval by the administration. This year's lease/purchase of computer hardware is part of the 5-year capital outlay plan previously approved by the board. It is expected that the board will vote on approval at this meeting.

13.c. Recommendation to Approve Lighting Grant Proposal - Mr. Tanner
Director of Buildings & Grounds Mike Moon has pursued a cost sharing grant opportunity through the Illinois Department of Commerce Public Sector Energy Efficiency program to replace parking lot lighting.  The grant will pay half of the initial cost of $47,935 and the district will realize an annual energy cost savings of $7,949.  It is expected that the board will vote on approval at tonight's meeting.

13.d. Recommendation to Approve Updated Telephone System - Mr. Tanner
As discussed at the April Committee of the Whole meeting, the current telephone system is unreliable, obsolete, and difficult to repair and maintain.  The administration's recommendation to pursue replacing the system during the summer months will be presented.  It is expected that the board will vote on approval at tonight's meeting.

13.e. Recommendation to Approve Managed Print Services Lease -Mr. Tanner
The proposal to change the district's print services manager and provide the opportunity for the district to realize a cost savings will be presented.  It is expected that the board will vote on the proposal at this meeting.

13.f. Recommendation to Adopt Proposed Impact Fee Structure for 2013-14 - Mr. Tanner
The impact fee structure proposed for 2013-14 will be presented for board review.  The change in impact fee structure reflects the 2.3 percent change in the ENR Building Cost Index from last year to 2013. It is expected that the board will vote on adoption at tonight’s meeting.

13.g. Recommendation to Approve Treasurer's Bond Proposal - Mr. Tanner
Illinois state law requires school districts to bond their treasurer.  A treasurer's bond proposal will be presented and recommended for approval at tonight's meeting.  It is expected that the board will vote on approval at this meeting.

13.h. Authorize the Superintendent to Hire Additional Classroom Teachers for 2013-14 School Year Per Board of Education Class Size Ratio - Dr. Gildea
Administration will seek board approval for the superintendent to hire additional classroom teachers for the next school year should enrollment reach the point of exceeding maximum class size limits as defined in the class size guidelines established by the board.  Final employment approval will come before the board at the next scheduled meeting.

13.i. Presentation of new and Revised Board Policies for a First Reading- Dr. Gildea
The following new and revised board policies will be presented for a first reading:  Operational Services - #4:15, Identity Protection; Operational Services - #4:140, Waiver of Student Fees; Operational Services - #4:170, Safety; General Personnel - #5:50, Drug- and Alcohol-Free Workplace; Tobacco Prohibited; Professional Personnel - #5:260, Student Teachers; Educational Support Personnel - #5:330, Sick Days, Vacation, Holidays, and Leaves; Instruction - #6:190, Extracurricular and Co-Curricular Activities; Instruction - #6:220, (New: Bring Your Own Technology (BYOT) Program; Responsible Use and Conduct); Instruction - 6:240, Field Trips; Students - #7:190, Student Discipline - Prohibited Student Conduct; Students - #7:305, Student Athlete Concussions and Head Injuries;    Community Relations, #8:20, Community Use of School Facilities; Community Relations, #8:25, Advertising and Distributing Materials in Schools Provided by Non-School Related Entities; and Students, #7:100, Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students. Policies have been reviewed by the Policy & Communications Committee and will be presented at next month's meeting for a second reading and recommended for adoption. 

13.j. Recommendation to Approve Addition of Positions - Dr. Gildea
The administration's recommendation to approve the addition of one full-time social worker and one full-time learning resource teacher will be presented.  The additional positions are needed in order to maintain the necessary manageable caseload that can provide effective instructional services for students.  It is expected that the board will vote on approval at this meeting.

14. Personnel - Dr. Gildea
The administration will recommend personnel items for board approval.

15. Information Items

15.a. Presentation of Parent/Student Handbook - Mrs. Haack, Mr. McDonnell, Mr. Kersten
The draft of the Parent Student Handbook completed for the 2013-2014 school year will be presented by the assistant principals for board review.   The handbook will be presented at next month's meeting and recommended for board approval.  The Handbook Committee has reviewed the draft. 

15.b. Communication of Middle School Status Reports - Ms. Motsenbocker
Ms. Motsenbocker will review a streamlined process for parents to use to obtain status reports for their middle school student.

15.c. Calendar Items - President Bickley

16. Public Comments

17. Announcements

18. Adjournment