October 7, 2026 at 4:30 PM - Committee of the Whole

1. Call to Order of Committee of the Whole at 4:30 p.m.

2. Roll Call:  (Board Members, Cabinet Members)

3. Pledge of Allegiance 

4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

5. Approve Introductory Meeting Minutes by consensus for September 9, 2026

6. Note:  Comments from the Community (Limited to three (3) minutes for each comment).  

7. EDUCATION: (60 minutes or as needed)
Administrator:  Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

7.A. Roll Call:   Diane McKinney, Diana Johnson, Michelle Erb, Terrell Yarbrough, Pam Cook, Becky Logan, Jake Hubert, Shannon Rice, Ana Luisa Dominguez, Union:  Elana Schelling-Tufte/designee
Members:
Loves Park
Machesney
Marquette
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School

7.B. Approve Education Committee Meeting Minutes by consensus for September 9, 2026

7.C. Public Comments (if any)

7.D. Agenda Items

7.D.1. Fall Benchmark i-Ready Data

7.D.2. HMS Wheel

7.E. Adjourn

8. BUSINESS :  (60 minutes or as needed)
Administrator:  Josh Aurand, Assistant Superintendent for Business & Operations

8.A. Roll Call:  Kurt Thompson, Aaron McKnight, Josh Aurand, Terrell Yarbrough, Shannon Thompson, Michelle Erb, Union/designee

8.B. Approve Business Committee Meeting Minutes by consensus for September 9, 2026

8.C. Public Comments (if any)

8.D. Agenda Items

8.D.1. Recommendation to accept July Treasurer's Report

8.D.2. Recommendation to approve Memorandum of Understanding with Hagney Architects for parking lot and tennis court project at Harlem High School, parking lot and playground project at Machesney Elementary, parking lot and playground project at Marquette Elementary, and south parking lot project at Harlem Middle School

8.D.3. Recommendation to award Hot Water Boiler Replacement at Harlem High School Project bid to Nelson Carlson Mechanical for a base bid of $748,000 and Alternate 1 of $202,000, for a total bid of $950,000

8.D.4. Recommendation to approve an agreement with HMH Into Reading for 4 days of in-person coaching for Rock Cut Elementary, at a cost of $16,800, paid with School Improvement Grant

8.D.5. Recommendation to approve an agreement with Safe and Civil Schools for virtual professional development for the middle school, at a cost of $4,200, paid with School Improvement Grant

8.D.6. Recommendation to approve an Independent Contractor Agreement with Maria Ragonese to provide speech and language services at $125/hour for 140 hours for a total cost of $17,500, paid by IDEA

8.D.7. Recommendation to approve a three (3) year Independent Contractor agreement with Alex Gary Communications Inc. to continue providing alumni engagement services for Harlem School District, at a cost of $1,300 per month

8.D.8. Recommendation to approve one (1) year agreement with Mansfield Oil Company for purchase and delivery of Petroleum Products (Gasoline, Diesel, DEF)

8.D.9. Recommendation to approve the estimated annual 2026 Tax Levy

8.D.10. Discussion Regarding Cloud-Based ERP systems for Business and Human Resources

8.D.11. Other

8.E. Adjournment