August 17, 2026 at 5:30 PM - Regular Board Meeting
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1. Call to Order of Regular Board meeting at 5:30 p.m.
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2. Roll Call
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3. Pledge of Allegiance:
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4. Approval of Agenda
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5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
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6. Approval of the Regular Board Meeting Minutes and Closed Session Minutes for July 16, 2026, and Special Board Meeting Minutes for August 10, 2026
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7. Jason Blume, Assistant Superintendent for Communications & Community Relations
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7.A. Awards and Recognitions
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8. Comments from the Community
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9. Approval of Bills
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9.A. Payables Summary
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9.B. Voided Checks
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9.C. Payroll Voucher(s)
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9.D. Accounts Payable Warrants
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10. Administrative Reports
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10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
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10.A.1. Recommendation to approve Student Travel Requests:
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10.A.2. Recommendation to approve School Improvement Plans for Harlem High School, Machesney, Marquette, Ralston, and Windsor Elementary
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10.B. Josh Aurand, Assistant Superintendent for Business & Operations
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10.B.1. Recommendation to approve Resolution Declaring Surplus Property:
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10.B.2. Recommendation to approve Municipal Advisory Agreement with PMA for professional services in regard to bond issuance
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10.B.3. Recommendation to approve an agreement with Lighthouse Speech Therapy to provide speech and language services at a cost of $115 per hour at 21 hours per week for 22 weeks for a total cost of $53,130, paid with IDEA Flow Through Part B
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10.B.4. Recommendation to approve an independent contractor agreement with Haley Hill, a speech and language pathologist for the 2027 school year at a cost of $120 per hour for 14 hours a week for 16 weeks for total cost of $26,880, paid with IDEA Flow Through Part B
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10.B.5. Recommendation to approve a three-year subscription agreement with Snap Mobile Inc. for a total amount of $11,250
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10.B.6. Recommendation to approve professional development with CommonLit Pro 360 for the middle school and high school for a cost of $6,000, paid with Title II Funds
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10.B.7. Recommendation to approve an agreement with Newsela for Professional Development for the middle school and high school, at a cost of $4,200, paid with Title II Funds
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10.B.8. Recommendation to approve an agreement with ROE 17 to provide 3.5 days of coaching support at the high school and 2 days of coaching support at the middle school for secondary science teachers, for a cost no more than $6,000, paid with Title II Funds
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10.B.9. Recommendation to approve agreements with Gordon Flesch Company to purchase two Canon copiers and with Marco Technologies to purchase three Sharp copiers, for a total cost of $77,071, paid with Technology Funds
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10.B.10. Presentation of FY27 Tentative Budget; Recommendation to approve FY27 Tentative Budget Resolution and Set Public Hearing for September 28, 2026, at 5:15 PM
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10.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
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10.C.1. Recommendation to approve Personnel Agenda & Addendum
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10.D. Dr. Terrell Yarbrough, Superintendent
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10.D.1. Recommendation to approve First Reading of Policy Updates from August 12, 2026, Policy Committee Meeting
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10.D.2. Freedom of Information Act request dated July 2, 2026 was submitted by Sheri Reid from SmartProcure requesting any and all purchasing records from 4/2/2026 to current. The District responded to the requestor on July 28, 2026, with the inclusive documents.
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10.D.3. Freedom of Information Act request dated July 29, 2026 was submitted by Sam Crombie requesting a copy of the existing public record for current employee salary roster, covering all active employees and their full name, job title, and base annual salary or hourly rate for each employee. The District responded to the requestor on July 30, 2026, with the inclusive document.
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10.D.4. Freedom of Information Act request dated June 15, 2026, was submitted by The DataBranch requesting vendor procurement records for CDW Government, Xerox, and MGT Impact Solutions (MGT Consulting), as well as College and Career Readiness from Lead Public Schools. The District previously indicated that it has a reasonable belief that this request was not submitted by a “person”. The requestor had 30 days to verify that he or she was a person. As of August 12, 2026, the requestor had failed to verify. The District responded to the requestor on August 12, 2026, denying the request.
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11. Consent Agenda
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11.A. Approve Personnel Agenda & Addendum
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11.B. Approve Student Travel Request(s)
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12. ACTION ITEMS
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12.A. Approve Resolution Declaring Surplus Property
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12.B. Approve First Reading of Policy Updates from August 12, 2026, Policy Committee Meeting
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12.C. Approve School Improvement Plans for Harlem High School, Machesney, Marquette, Ralston, and Windsor Elementary
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12.D. Approve Municipal Advisory Agreement with PMA for professional services in regard to bond issuance
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12.E. Approve an agreement with Lighthouse Speech Therapy to provide speech and language services at a cost of $115 per hour at 21 hours per week for 22 weeks for a total cost of $53,130, paid with IDEA Flow Through Part B
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12.F. Approve an independent contractor agreement with Haley Hill, a speech and language pathologist for the 2027 school year at a cost of $120 per hour for 14 hours a week for 16 weeks for total cost of $26,880, paid with IDEA Flow Through Part B
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12.G. Approve a three-year subscription agreement with Snap Mobile Inc. for a total amount of $11,250
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12.H. Approve professional development with CommonLit Pro 360 for the middle school and high school for a cost of $6,000, paid with Title II Funds
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12.I. Approve an agreement with Newsela for Professional Development for the middle school and high school, at a cost of $4,200, paid with Title II Funds
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12.J. Approve an agreement with ROE 17 to provide 3.5 days of coaching support at the high school and 2 days of coaching support at the middle school for secondary science teachers, for a cost no more than $6,000, paid with Title II Funds
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12.K. Approve agreements with Gordon Flesch Company to purchase two Canon copiers and with Marco Technologies to purchase three Sharp copiers, for a total cost of $77,071, paid with Technology Funds
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12.L. Approve FY27 Tentative Budget Resolution and Set Public Hearing for September 28, 2026, at 5:15 PM
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13. Announcements and Discussion:
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14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
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15. ACTION ITEMS AFTER CLOSED SESSION
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16. Adjournment
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